RES#11-_____

 

Nimishillen Township Board of Trustees

February 24, 2011

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
 
On Thursday, February 24, 2011, the Board of Trustees of Nimishillen Township met in regular session at 7:00 PM at the Nimishillen Township Hall located at 4422 Maplegrove NE with the following members present: Trustee President Michael L. Lynch, Trustee Vice President Allen E. Gress, Trustee Lisa R. Shafer and Fiscal Officer Barry L. Evans.

 

Trustee Lynch called the meeting to order at 7:00 PM and led the staff and audience in the Pledge of Allegiance. 

 

NOTE:  All reports are available at the township office located at 4915 N. Nickelplate.  Copies are 10’ per page.

 

INVOCATION:  Trustee Lynch gave the invocation.

 

GUEST SPEAKER: 

 

Jason Smith, District Sanitarian with the Stark County Health Department, gave an update on township nuisances for 2010.  There were 112 sewage nuisances with 7 abated; 3 solid waste nuisances with 2 abated and 1 mosquito control nuisance with 1 abated.   He reported there were six carryovers from 2010 to 2011.

 

FIRE DEPARTMENT: (Chief Richard Peterson)

 

Resolution-Approve renewal of dispatching contracts: TRUSTEE GRESS MOTIONED TO APPROVE DISPATCHING CONTRACTS AT $34/CALL FOR HARTVILLE FD, QUAD AMBULANCE DISTRICT, MAGNOLIA FD, MAGNOLIA PD, SANDY TWP. FD, ATWATER FD, EAST SPARTA FD AND TRI-DIVISION AMBULANCE SECONDED BY TRUSTEE SHAFER.  MOTION CARRIED.  RES#11-042

            Roll call voting:  Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch - YES

 

Resolution-Advertise to accept bids for sale of 1976 Dodge truck: TRUSTEE GRESS MOTIONED TO ADVERTISE TO ACCEPT BIDS FOR THE SALE OF THE 1976 DODGE TRUCK (250 PICKUP TRUCK – RETIRED GRASSFIRE UNIT) TO BE AUCTIONED AS IS SECONDED BY TRUSTEE SHAFER.  MOTION CARRIED.  RES#11-043

            Roll call voting:  Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch - YES

 

Resolution-Approve maintenance agreement with Stephen Campbell & Associates:  TRUSTEE SHAFER MOTIONED TO APPROVE RENEWAL OF THE MAINTENANCE AGREEMENT WITH CAMPBELL & ASSOCIATES FOR RECORDING EQUIPMENT FOR $2,800.00 SECONDED BY TRUSTEE GRESS.  MOTION CARRIED.  RES#11-044

            Roll call voting:  Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch – YES

 

2011, February 24 Trustees Minutes (Cont.)

 

Resolution-Accept the following resignations:

 

DUE TO MOVING, TRUSTEE SHAFER MOTIONED TO ACCEPT THE RESIGNATION OF FIREFIGHTER CHRIS YEAGER SECONDED BY TRUSTEE GRESS.  MOTION CARRIED.  RES#11-045

            Roll call voting:  Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch – YES

 

DUE TO GOING INTO THE AIR FORCE, TRUSTEE GRESS MOTIONED TO ACCEPT THE RESIGNATION OF FIREFIGHTER JUSTIN CLARKE SECONDED BY TRUSTEE SHAFER.  MOTION CARRIED.  RES#11-046

            Roll call voting:  Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch – YES

 

Resolution-Hire Heather Nelson as civilian dispatcher: TRUSTEE SHAFER MOTIONED TO HIRE HEATHER NELSON AS A CIVILIAN PART-TIME DISPATCHER EFFECTIVE 2/25/11 @ $11.54/HR SECONDED BY TRUSTEE GRESS.  MOTION CARRIED.  RES#11-047

            Roll call voting:  Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch – YES

 

Cell Phones: Chief Peterson reported all phones have been switched over to Verizon with good coverage and we are saving money.

 

ISO Rating: The Chief reported the ISO Rating has improved in the area around Fire Station No. 3.  It used to be a 9 and it’s now a 5.  He received a call about someone doing an insurance renewal and couldn’t understand why it’s still listed a 9, which it is not.  If residents live in the area of Fire Station No. 3 and doing a rate adjustment, they need to get their ISO Rating changed.  It saved one resident $400 / year.  The ISO Rating accurately measures the quality of public fire protection.

 

ROAD DEPARTMENT: (Jack Magee, Hwy. Superintendent)

 

Recent snow/ice storms: Jack reported the crew did a good job keeping the roads clear of ice and snow and received a lot of compliments.  The office lost power for one day.  It was suggested looking into applying for a grant for a generator for the garage/administrative office building.  Chief Peterson suggested we go for an Emergency Preparedness Grant through an EMA Grant.

 

Compost facility: Jack reported the compost area is muddy and the big cement block walls are falling in.  He needs up to $1,500 from the General Fund to fix it.  The Board suggested he get with the Fiscal Officer to discuss.

 

Potholes:  Jack reported with the constant freezing/thawing, it’s creating potholes.  The hot mix doesn’t come in until sometime in April and he asked that the residents be patient and drive carefully.

 

Resolution-Brookside Machine Asphalt Drag Box: Jack reported the price for an 8’ wide Asphalt Drag/Paver is $14,500.00 which includes all hydraulics except for a coupler to the truck.  This price is for hookup to one truck only and will take 6 – 9 weeks manufacturing time.

2011, February 24 Trustees Minutes (Cont.)

 

After discussion: TRUSTEE GRESS MOTIONED TO APPROVE PURCHASE OF THE BROOKSIDE MACHINE ASPHALT DRAG/PAVER IN THE AMOUNT OF $14,500 TO BE DELIVERED IN 6 TO 8 WEEKS SECONDED BY TRUSTEE LYNCH.  MOTION CARRIED.  RES#11-048

            Roll call voting: Mr. Gress – YES; Mr. Lynch – YES; Mrs. Shafer – ABSTAINED

 

Pipe Sale:  After discussion and as the road department has done in the past, TRUSTEE GRESS MOTIONED TO AUTHORIZE THE ROAD DEPARTMENT SPEND UP TO $8,000 FOR PIPE AT THE MARLBORO SUPPLY SALE ON FRIDAY, MARCH 11, 2011 SECONDED BY TRUSTEE SHAFER.  MOTION CARRIED.  RES#11-049

            Roll call voting:  Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch – YES

 

Township roads: Jack talked about the importance of residents passing the road levy and said a renewal of the current levy plus one-mil is needed to maintain township roads that are currently falling apart and upkeep and maintenance of equipment.

 

Road levy campaign: After discussion, a road levy work session was set for Thursday, March 3rd at 7 PM at Fire Station #3.

 

Resolution-Road Report: TRUSTEE SHAFER MOTIONED TO APPROVE THE WRITTEN ROAD REPORT FOR FEBRUARY 24, 2011 SECONDED BY TRUSTEE GRESS.  MOTION CARRIED.  RES#11-050

            Roll call voting:  Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch – YES

 

ZONING DEPARTMENT: (Dale Riggenbach, Interim Zoning Inspector)

 

Regional Planning Annual Dinner:  Trustee Gress reminded everyone the annual RPC dinner will be on March 23rd at Skyland Pines.  Deadline to notify the twp. office is March 14th.

 

Zoning Inspector position: Trustee Gress reported the deadline for interested parties to apply for the ZI position is March 1, 2011.  The Board will go over applications at the next trustees meeting and set a date and time to hold interviews.

 

Zoning Commission Board meeting: Trustee Gress reported the current Nim. Twp. Zoning Resolution is in need of updating once again and asked Dale to set up a work session with the Zoning Commission as soon as possible.  Some items that need to be updated / added:

v    The new 777’s that are popping up everywhere

v    Outdoor concerts

v    Small Wind Energy Systems

v    Solar Systems

 

Resolution-Approve Zoning Report for Stark County Auditor:  TRUSTEE SHAFER MOTIONED TO APPROVE THE JANUARY 2011 ZONING REPORT FOR THE STARK COUNTY AUDITOR AS PRESENTED SECONDED BY TRUSTEE GRESS.  MOTION CARRIED.  RES#11-051

            Roll call voting:  Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch - YES

 

2011, February 24 Trustees Minutes (Cont.)

 

Resolution-Zoning Report: TRUSTEE GRESS MOTIONED TO APPROVE THE WRITTEN ZONING REPORT FOR FEBRUARY 24, 2011 SECONDED BY TRUSTEE SHAFER.  MOTION CARRIED.  RES#11-052

Roll call voting:  Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch – YES

 

FISCAL OFFICER: (Barry Evans, Fiscal Officer)

 

Mr. Evans said all is well with the township finances at this time.

 

CITIZEN’S CONCERNS:

 

v    Ron Derry of 8063 Columbus Road gave an update on the Molly Stark Park and reminded everyone about the 1st Anniversary Celebration “Dinner & Show” on Saturday May 7, 2011 at Paradise United Church.  A Swiss-Steak family style dinner will be served.  Adult tickets are $20 / Students $15.

 

EXECUTIVE SESSION:

 

TRUSTEE GRESS MOTIONED TO ENTER INTO EXECUTIVE SESSION AT 7:52 PM TO MEET WITH STK. CO. PROSECUTOR ROSS RHODES TO DISCUSS PENDING OR IMMINENT COURT ACTION AS AUTHORIZED UNDER O.R.C. 121.22 (G)(3) SECONDED BY TRUSTEE SHAFER.  MOTION CARRIED.  RES#11-053

Roll call voting:  Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch - YES

 

TRUSTEE GRESS MOTIONED TO RETURN FROM EXECUTIVE SESSION AT 8:37 PM AND RESUME THE REGULAR MEETING SECONDED BY TRUSTEE SHAFER.  MOTION CARRIED.  RES#11-054

            Roll call voting:  Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch - YES

 

TRUSTEES:

 

Resolution-Accept Jeff Zucal’s resignation from ZC:  TRUSTEE GRESS MOTIONED TO ACCEPT JEFF ZUCAL’S RESIGNATION FROM THE ZONING COMMISSION AND TO ADVERTISE TO FULFILL THE UNEXPIRED TERM SECONED BY TRUSTEE SHAFER.  MOTION CARRIED.  RES#11-055

            Roll call voting:  Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch – YES

 

Resolution-Advertise for grant writer:  TRUSTEE GRESS MOTIONED TO ADVERTISE FOR A GRANT WRITER SECONDED BY TRUSTEE SHAFER.  MOTION CARRIED.  RES#11-056

            Roll call voting:  Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch – YES

 

2011 Winter Conference: The Board reported the trade show was bigger and better this year.  Congratulations to Trustee Shafer on her graduation from the Ohio Township Association Leadership Academy.  She completed the Course of Study for Graduation by the OTA Leadership Academy Promoting & Preserving Township Government in Ohio.

 

2011, February 24 Trustees Minutes (Cont.)

 

Stark County General Health District Advisory Council Meeting:  As President of the Board of Trustees, Mr. Lynch will be attending the mandatory meeting on March 3rd at the Health Department at 7:30 PM.

 

Hosting County Commissioner’s meeting: Nimishillen Township will host a public meeting for the Stark County Commissioners on Wednesday, April 13th @ 6 PM at Fire Station No. 3 on Columbus Road to discuss county government and its finances and listen to questions and suggestions from residents.  The public is encouraged to attend.

 

RESOLUTION-APPROVE MINUTES FOR JANUARY 27, 2011 AND FEBRUARY 8, 2011:

 

TRUSTEE GRESS MOTIONED TO APPROVE THE JANUARY 27TH & FEBRUARY 8TH, 2011 MINUTES AS WRITTEN SECONDED BY TRUSTEE SHAFER.  MOTION CARRIED.  RES#11-057

            Roll call voting:  Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch - YES

 

RESOLUTION-APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:

 

TRUSTEE GRESS MOTIONED TO APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS IN THE AMOUNT OF $16,425.53 SECONDED BY TRUSTEE SHAFER.  MOTION CARRIED.  RES#11-058

            Roll call voting:  Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch - YES

 

RESOLUTION-SIGN CHECKS AND ADJOURN:

 

TRUSTEE SHAFER MOTIONED TO SIGN CHECKS AND ADJOURN AT 8:50 PM SECONDED BY TRUSTEE GRESS.  MOTION CARRIED.  RES#11-059

            Roll call voting: Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch - YES

 

 

 

_____________________________              _________________________________

ATTEST: Barry L. Evans                   Michael L. Lynch, President

                 Fiscal Officer

 

 

 

                                                                        __________________________________

                                                                        Allen E. Gress, Vice President

 

 

 

                                                                        _________________________________

                                                                        Lisa R. Shafer, Trustee