RES#11-_____

Nimishillen Township Board of Trustees

MARCH 24, 2011

On Thursday, March 24, 2011, the Board of Trustees of Nimishillen Township held a work session at 6:30 PM followed by the regular Trustee’s meeting at 7:00 PM at the Nimishillen Township Hall located at 4422 Maplegrove NE with the following members present: Trustee President Michael L. Lynch, Trustee Vice President Allen E. Gress, Trustee Lisa R. Shafer and Fiscal Officer Barry L. Evans.

6:30 PM - WORK SESSION:

Trustee Lynch called the work session to order at 6:30 PM to review applications for zoning inspector.

TRUSTEE GRESS MOTIONED TO ENTER INTO EXECUTIVE SESSION AT 6:30 PM PERSONNEL TO REVIEW APPLICTIONS FOR THE OPEN ZONING INSPECTOR POSITION AS AUTHORIZED UNDER ORC 121.22(G)(1) SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-073A

Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch – YES

TRUSTEE GRESS MOTIONED TO RETURN FROM EXECUTIVE SESSION AT 6:55 PM SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-073B

Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch – YES

TRUSTEE GRESS MOTIONED TO ADJOURN AT 6:55 PM SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-073C

Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch - YES

7:00 PM – REGUALR TRUSTEES’ MEETING:

Trustee Lynch called the meeting to order at 7:00 PM and led the staff and audience in the Pledge of Allegiance.

NOTE: All reports are available at the township office located at 4915 N. Nickelplate. Copies are 10¢ per page.

INVOCATION: Trustee Lynch gave the invocation.

FIRE DEPARTMENT: (Chief Richard Peterson)

The Board of Trustees excused Chief Peterson from tonight’s meeting so he could attend the Fire Department Inspector’s Conference.

ROAD DEPARTMENT: (Jack Magee, Hwy. Superintendent)

2010 Township Highway System Mileage Certification: Jack reported he received correspondence from ODOT to certify the 2010 township highway mileage. Since there were no changes from 2009, the Nimishillen Township Board of Trustees signed the Annual Township Highway System Mileage Certification certifying that as of December 31, 2010, the township was responsible for maintaining 68.270 miles of township public road. The signed certification will be forwarded to ODOT.

2011, March 24 Trustees Minutes (Cont.)

Road levy: Trustee Gress said Tillie Kinsley prepared the pamphlet for the road levy and did a very nice job. Next meeting will be 3/28/11, 4 PM, Sta. #3. Treas. Jeannie Evans reported they have received $1,000 in contributions and info is on Facebook. Trustees reminded everyone no township money is being used and nothing for the levy is being done on township time. Trustee Shafer stated that she totally supports the road dept. and the passage of the road levy.

Resolution – Road Report: TRUSTEE SHAFER MOTIONED TO APPROVE THE WRITTEN ROAD REPORT FOR MARCH 24, 2011 SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#11-074

Roll call voting: Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch - YES

ZONING DEPARTMENT: (Dale Riggenbach, Interim Zoning Inspector)

Brief review of accessory buildings: Dale wanted to make everyone aware of the permit rules for accessory buildings. Before building anything, residents should contact the zoning department at 330-875-9924.

· Any accessory building over 10 sq. ft. requires a permit through Nimishillen Township.

· There is a base cost of $25.00 plus 5 cents per square foot.

· Any accessory building 200 sq. ft. or larger needs to get a permit from the Stark County Bldg. Dept. as well.

· A setback of 8’ is required without going before the Board of Appeals for a variance.

· Any residents that haven’t acquired a permit should call the township office at 330-875-9924.

Resolution – Declare 6311 Louisville Street a nuisance: This property has been an ongoing problem since 2007. The zoning inspector sent letters declaring said property a nuisance and ordered cleanup on April 17, 2010 and August 9, 2010 which were returned unclaimed/unable to deliver. Township zoning inspector called the Sheriff’s Depart. about charging the parties with littering. Stk. Co. Health Dept. sent letters on April 15, 2010 and February 14, 2011 issuing an order to remove all solid waste, garbage and repair the dilapidated garage and giving the property owner thirty (30) days to comply which were returned unclaimed/unable to deliver. Pictures and documentation are in the file at the township office.

TRUSTEE GRESS MOTIONED TO DECLARE THE PROPERTY AT 6311 LOUISVILLE STREET A NUISANCE DUE TO LACK OF OWNER’S MAINTENANCE OF VEGETATION, GARBAGE, REFUSE AND DEBRIS AND TO DECLARE THE STRUCTURE (GARAGE) UNSAFE AND ORDERED THE CLEANUP/ABATEMENT OF SAID NUISANCES AND UNSAFE STRUCTURE AND TO PLACE ALL RELATED COSTS ON THE TAX DUPLICATE IN COMPLIANCE WITH O.R.C. 505.87 AND O.R.C. 505.87 SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-075

Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch – YES

Resolution – Approve Zoning Report: TRUSTEE SHAFER MOTIONED TO APPROVE THE WRITTEN ZONING REPORT FOR MARCH 24, 2011 SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#11-076

Roll call voting: Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch - YES

2011, March 24 Trustees Minutes (Cont.)

Resolution – Approve February 2011 Zoning Report for Stark County Auditor: TRUSTEE SHAFER MOTIONED TO APPROVE THE FEBRUARY 2011 ZONING REPORT FOR THE STARK COUNTY AUDITOR SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#11-077

Roll call voting: Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch – YES

FISCAL OFFICER: (Barry Evans, Fiscal Officer)

Resolution – Approve 2011 Permanent Appropriations: TRUSTEE SHAFER MOTIONED TO APPROVE THE 2011 PERMANENT APPROPRIATIONS FOR 2.88 MILLION SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#11-078

Roll call voting: Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch – YES

CITIZEN’S CONCERNS: No one signed up to speak at tonight’s meeting.

TRUSTEES:

Stark County Safety Council meeting: Trustee Lynch reported as President of the Board, he attended the SCSC breakfast in order to meet the criteria needed to earn credits. He said the speaker talked about distraction when talking on cell phones while driving.

‘Agreement’ from City of Louisville to share costs related to operation of the Township’s yard waste collection site: Trustee Lynch reported we received an ‘Agreement’ drawn up by the City of Louisville about sharing costs regarding the operation of the yard waste facility located at the Township. The ‘Agreement’ states the City will contribute 40% of the actual costs to operate the site and the Township will contribute the remaining 60%. Term of the ‘Agreement’ is 12 months from the effective date after which time, terms can be negotiated. After discussion, TRUSTEE LYNCH REQUESTED THAT THE TOWNSHIP SECRETARY SEND IT TO THE STK. CO. PROSECUTOR’S OFFICE FOR REVIEW SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-079

Roll call voting: Mr. Lynch – YES; Mrs. Shafer – YES; Mr. Gress - YES

Set date for zoning inspector interviews: The Board reviewed 10 applications and will interview 6. Interviews will be 4/14/11, 6:00 PM at 10 minute intervals. The regular trustees meeting will follow at 7:00.

Tax Incentive Review Council (TIRC): Trustee Lynch attended the TIRC meeting and reported the Township has an agreement with Biery Cheese which will continue. Mr. Lynch said Biery Cheese is meeting and exceeding what they said they would do.

Employee handbook suggestions: Trustee Gress asked everyone to turn in their suggestions / corrections to him after tonight’s meeting.

Stark County Leadership Academy: Trustee Lynch reported he attended the Stark County Leadership Academy for six weeks. Because this is an outstanding program, TRUSTEE LYNCH MOTIONED THE TOWNSHIP PAY FOR TRUSTEES/DEPARTMENT HEADS TO ATTEND THE

PREFERRED CLASSES (IF THEY WANT TO) SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-080

Roll call voting: Mr. Lynch – YES; Mrs. Shafer – YES; Mr. Gress - YES

2011, March 24 Trustees Minutes (Cont.)

Mandatory meetings at Stark County Engineers: Trustee Lynch reported the Road Superintendent and Assistant Road Superintendent are scheduled for Thursday, April 7^th at 9 AM and the Trustees and Fiscal Officer are scheduled for Saturday, April 9^th at 9 AM.

Health Department Board: Trustee Lynch sits on the Health Department Executive Committee. They are looking for interested people to participate. It was suggested that Virginia Macdonald would be a good candidate to sit and participate on this committee.

RESOLUTION-APPROVE MINUTES FOR MARCH 10, 2011:

TRUSTEE GRESS MOTIONED TO APPROVE THE MARCH 10, 2011 MINUTES AS WRITTEN SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-081

Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch - YES

RESOLUTION-APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:

TRUSTEE SHAFER MOTIONED TO APPROVE ALL PO’S, FINANCIAL REPORT AND PAY BILLS IN THE AMOUNT OF $22,336.83 SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#11-082

Roll call voting: Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch - YES

RESOLUTION-SIGN CHECKS AND ADJOURN:

TRUSTEE SHAFER MOTIONED TO SIGN CHECKS AND ADJOURN AT 7:40 PM SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#11-083

Roll call voting: Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch - YES

_____________________________ _________________________________

ATTEST: Barry L. Evans Michael L. Lynch, President

Fiscal Officer

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Allen E. Gress, Vice President

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Lisa R. Shafer, Trustee