RES#11-_____

Nimishillen Township Board of Trustees

May 26, 2011

6:30 PM - WORK SESSION:

On Thursday, May 26, 2011, the Board of Trustees of Nimishillen Township held a work session to interview grant writer applicants at 6:30 PM at the Nimishillen Township Hall located at 4422 Maplegrove NE with the following members present: Trustee President Michael L. Lynch, Trustee Vice President Allen E. Gress and Trustee Lisa R. Shafer.

Trustee Shafer opened the work session at 6:40 PM.

TRUSTEE GRESS MOTIONED TO ENTER INTO EXECUTIVE SESSION AT 6:40 PM AS AUTHORIZED UNDER ORC 121.22(G)(1) FOR THE PURPOSE TO CONSIDER THE APPOINTMENT AND/OR EMPLOYMENT OF A PUBLIC EMPLOYEE SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-122

Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch – YES

TRUSTEE SHAFER MOTIONED TO RETURN FROM EXECUTIVE SESSION AT 7:10 PM SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#11-123

Roll call voting: Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch – YES

7:00 PM - REGULAR MEETING:

On Thursday, May 26, 2011, the Board of Trustees of Nimishillen Township met in regular session at 7:00 PM at the Nimishillen Township Hall located at 4422 Maplegrove NE with the following members present: Trustee President Michael L. Lynch, Trustee Vice President Allen E. Gress and Trustee Lisa R. Shafer. Fiscal Officer Barry L. Evans was absent.

Trustee Lynch called the meeting to order at 7:15 PM and led the staff and audience in the Pledge of Allegiance.

NOTE: All reports are available at the township office located at 4915 N. Nickelplate. Copies are 10¢ per page.

INVOCATION: Trustee Lynch gave the invocation.

EXCUSE FISCAL OFFICER & FIRE CHIEF: Trustee Lynch excused Fiscal Officer Barry Evans and Fire Chief Rich Peterson from tonight’s meeting. Mr. Evans had prior obligations for his day-job and the Chief was attending a training class.

2011, May 12 Trustees Minutes (Cont.)

ROAD DEPARTMENT: (Jack Magee, Superintendent)

Yard Waste: Trustee Gress is concerned about commercial dumping at our yard waste facility on Nickelplate. He suggested the road crew take turns manning the compost area from 4P-6P and/or 4P-7P, getting license numbers and/or talking to the commercial haulers face-to-face. Days and times would be alternated so residents would not know when someone would be manning the facility. Trustee Lynch suggested installing a camera. Discussion was held regarding the two suggestions. Jack will check into the cost of a surveillance system as well as talk to the road crew as to whether or not they’d be interested in manning the compost area after hours.

Street Sweeping: Jack reported Alpha Omega Power Sweeping completed the sweeping. This was their first year in business and they did a fantastic job.

Resolution – Award 2011 Road Materials Contracts: Jack reported contracts were not necessarily awarded to the lowest bidder. Driving to locations & the cost of fuel factored into the decision.

TRUSTEE GRESS MOTIONED TO AWARD THE 2011 ROAD MATERIALS CONTRACTS AS PRESENTED SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-124 (List Attached)

Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch - YES

Resolution – Purchase Rock Salt Through Stark County Co-Op for 2011 – 2012:

TRUSTEE GRESS MOTIONED TO PURCHASE ROCK SALT THROUGH STARK CO. CO-OP FOR 2011-2012 AT $48.96/TON (DUMPED) SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-125

Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch – YES

Resolution – Approve Road Report: TRUSTEE SHAFER MOTIONED TO APPROVE THE ROAD REPORT FOR MAY 26, 2011 SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#11-126

Roll call voting: Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch - YES

FIRE DEPARTMENT: (Chief Richard Peterson)

In Chief Peterson’s absence, Trustee Gress motioned for the following resolutions:

Resolution - Personnel Changes for Dispatch Operations: TRUSTEE GRESS MOTIONED TO CONVERT DISPATCHERS CHRIS PETERSON AND ANDREA WALTERS FROM PART TIME STATUS TO FULL TIME STATUS REPLACING THE VACATED FULL TIME DISPATCHING POSITON AND ADD ONE ADDITIONAL FULL TIME DISPATCHER AT THE CURRENT RATE OF $18.46/HR SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-127

Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch – NO

2011, May 12 Trustees Minutes (Cont.)

Resolution – Wage Changes for Dispatch Operations: TRUSTEE GRESS MOTIONED TO ESTABLISH A WAGE OF $11.54/HR FOR ALL PART TIME DISPATCHERS WITH LESS THAN ONE YEAR OF EMPLOYMENT AND A WAGE OF $12.88/HR FOR ALL PART TIME DISPATCHERS WITH MORE THAN ONE YEAR OF EMPLOYMENT SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-128

Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch – YES

ZONING DEPARTMENT: (Dale Riggenbach, Inspector)

Grass Cutting Policy: Discussion was held whether or not the township is going to cut grass and if so, how it will be handled. The Board agreed the township needs to mow abandoned properties and/or take care of properties when the resident refuses to mow but to only mow - not ‘manicure’ properties. One suggestion was to only mow properties three (3) times a year – the same as allotted for road right of way mowing. After further discussion, the Board agreed a set amount should be appropriated for mowing and to let Dale handle it. When the appropriated amount has been used up, that’s it.

Resolution – Declare the Following Properties a Nuisance, Abate & Place Related Costs on Tax Duplicate:

TRUSTEE GRESS MOTIONED TO DECLARE THE FOLLOWING PROPERTIES A NUISANCE, ABATE THE PROPERTIES DUE TO THE LACK OF OWNER’S MAINTENANCE OF VEGETATION, GARBAGE, REFUSE AND OTHER DEBRIS AND PLACE ALL RELATED COSTS ON THE TAX DUPLICATE IN COMPLIANCE WITH ORC 505.87 SECONDED BY TRUSTEE SHAFER: MOTION CARRIED. RES#11-129

PER THE ABOVE, THE FOLLOWING MOTIONS WERE MADE BY TRUSTEE GRESS SECONDED BY TRUSTEE SHAFER. MOTIONS CARRIED:

· 6551 Pilot Knob Ave. - Parcel No. 33-05748 RES#11-130

· 6466 Columbus Road – Parcel No. 33-06637 RES#11-131

· 6649 Reno Dr. – Parcel No. 33-08060 RES#11-132

· 9050 Louisville Street – Parcel No. 33-00026 RES#11-133

· 5334 Broadway Ave. – Parcel No. 33-00041 RES#11-134

· 4818 Meese Road – Parcel No. 33-02026 RES#11-135

After discussion, the Board authorized Dale to find two companies to enter into an agreement to take care of nuisance properties.

Update on 6311 Louisville Street: Rick Crawford completed the clean-up at 6311 Louisville St. CitiMortgage mowed. Mr. Crawford had to cut the lock off the garage door so he could remove the garbage inside the garage and in doing so, the garage door was being held up by the garbage and the door fell apart. Garage needs to be secured again. The Board asked Dale to check into the process to get the garage tore

2011, May 12 Trustees Minutes (Cont.)

down and to check into any grants that might be available. Upon inspection of the property, Dale reported he found the clean up to be acceptable.

Parking and Storage of Motor Vehicles: Dale reported on the parking and storage of motor vehicles and referred to page 27 & 28 in the Nimishillen Township Zoning Resolution. (Attached)

Resolution – Approve Zoning Report: TRUSTEE GRESS MOTIONED TO APPROVE THE ZONING REPORT FOR MAY 26, 2011 SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-136

Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch - YES

CITIZENS’ CONCERNS: No one signed up to speak at tonight’s meeting.

TRUSTEES:

Newsletter – Tabled from May 12, 2011: Since Trustee Shafer was not at the last meeting, the Board agreed to table this for discussion at the June 9^th meeting.

Upcoming Commercial Insurance Renewal – Set Special Meeting: Trustee Lynch reported the renewal for the township’s commercial insurance is up June 5^th. Since we are running out of time, a special meeting is necessary. TRUSTEE GRESS MOTIONED TO HOLD A SPECIAL MEETING ON THURSDAY, JUNE 2, 2011 AT 8 AM AT THE TOWNSHIP OFFICE AT 4915 N. NICKELPLATE SECONDED BY TRUSTEE LYNCH. MOTION CARRIED. RES#11-137

Roll call voting: Mr. Gress – YES; Mr. Lynch – YES; Mrs. Shafer – YES

Employee Handbook: After discussion, TRUSTEE GRESS MOTIONED TO HOLD A WORK SESSION TO REVIEW THE EMPLOYEE HANDBOOK ON THURSDAY JUNE 9TH AT 6 PM SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-138

Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch - YES

Appointment of Bob Nelson to Zoning Commission: Trustee Gress reported Bob Nelson is currently the alternate on the Zoning Commission. After discussion, TRUSTEE GRESS MOTIONED TO APPOINT BOB NELSON TO FULFILL AN OPEN SEAT ON THE ZONING COMMISSION WHICH WILL EXPIRE DEC. 31, 2012 SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-139

Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch – YES

Discussion – Alternate Seat Open on Zoning Commission: The Board agreed to advertise again to fill an unexpired term on the Board of Zoning Appeals that will expire 12/31/14 and to advertise to fill an unexpired term as alternate on the Zoning Commission that will expire 12/31/14. Deadline for applications will be June 22nd. Applications will be reviewed at the June 23^rd trustees meeting and a day/time set for interviews.

2011, May 12 Trustees Minutes (Cont.)

RESOLUTION - APPROVE MINUTES FOR MAY 12, 2011:

TRUSTEE GRESS MOTIONED TO APPROVE THE MAY 12, 2011 WRITTEN MINUTES SECONDED BY TRUSTEE LYNCH. MOTION CARRIED. RES#11-140

Roll call voting: Mr. Gress – YES; Mr. Lynch – YES; Mrs. Shafer - YES

RESOLUTION - APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:

TRUSTEE GRESS MOTIONED TO APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS IN THE AMOUNT OF $72,934.60 SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-141

Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch – YES

EXECUTIVE SESSION:

TRUSTEE GRESS MOTIONED TO ADJOURN INTO EXECUTIVE SESSION AT 8:04 PM FROM THIS REGULAR MEETING OF MAY 12, 2011 AS AUTHORIZED UNDER ORC 121.22.(G)(1)(4) FOR THE PURPOSE OF THE CONSIDERATION OF 1. PERSONNEL: THE APPOINTMENT, EMPLOYMENT, DISMISSAL, DISCIPLINE, PROMOTION, DEMOTION OR COMPENSATION OF A PUBLIC EMPLOYEE OR ELECTED OFFICIAL; AND 4. COLLECTIVE BARGAINING MATTERS: PREPARE FOR, CONDUCT OR REVIEW A COLLECTIVE BARGAINING STRATEGY SECONDED BY TRUSTEE LYNCH. MOTION CARRIED. RES#11-142

Roll call voting: Mr. Gress – YES; Mr. Lynch – YES; Mrs. Shafer – YES

TRUSTEE GRESS MOTIONED TO RETURN FROM EXECUTIVE SESSION AT 9:15 PM AND RESUME THE REGULAR MEETING SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-143

Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch – YES

RESOLUTION - SIGN CHECKS AND ADJOURN:

TRUSTEE SHAFER MOTIONED TO SIGN CHECKS AND ADJOURN AT 9:16 PM SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#11-144

Roll call voting: Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch – YES

__ _ABSENT____________ ______________________________

ATTEST: Barry L. Evans Michael L. Lynch, President

Fiscal Officer

______________________________

Allen E. Gress, Vice President

____ ___________________

Lisa R. Shafer, Trustee