6:00 PM – WORK SESSION
On Thursday, June 9, 2011, the Board of Trustees of Nimishillen Township held a work session with department heads to go over revisions to the Nimishillen Township Employee Handbook.
7:00 PM – REGULAR MEETING
On Thursday, June 9, 2011, the Board of Trustees of Nimishillen Township met in regular session at 7:00 PM at the Nimishillen Township Hall located at 4422 Maplegrove NE with the following members present: Trustee President Michael L. Lynch, Trustee Vice President Allen E. Gress, Trustee Lisa R. Shafer and Fiscal Officer Barry L. Evans.
Trustee Lynch called the meeting to order at 7:00 PM and led the staff and audience in the Pledge of Allegiance.
NOTE: All reports are available at the township office located at 4915 N. Nickelplate. Copies are 10¢ per page.
INVOCATION: Trustee Lynch gave the invocation.
FIRE DEPARTMENT: (Chief Richard Peterson)
Res: Approve May 2011 Fire Report: TRUSTEE SHAFER MOTIONED TO APPROVE THE MAY 2011 FIRE REPORT SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#11-147
Roll call voting: Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch - YES
Res: Accept Three (3) Resignations:
TRUSTEE SHAFER MOTIONED TO ACCEPT THE RESIGNATION FROM FIREFIGHTER/PARAMEDIC MICHELLE CURREY SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#11-148
Roll call voting: Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch - YES
TRUSTEE GRESS MOTIONED TO ACCEPT THE RESIGNATION FROM FIREFIGHTER ADAM LAUER SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-149
Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch – YES
TRUSTEE SHAFER MOTIONED TO ACCEPT THE RESIGNATION FROM FIREFIGHTER ADAM BOLGIANO SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#11-150
Roll call voting: Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch – YES
2011, June 9 Trustees Minutes (Cont.)
Res: Approve Dispatching Contract for Canton Twp. FD and Robertsville FD: TRUSTEE SHAFER MOTIONED TO APPROVE DISPATCHING CONTRACTS FOR THE CANTON TOWNSHIP FIRE DEPARTMENT AT $5,454.16 / MO. AND FOR ROBERTSVILLE FIRE DEPARTMENT AT $578.00 / MO. SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#11-151
Roll call voting: Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch - YES
Chief Peterson reported there are 22 agencies signed up (to date) for CENCOM.
Update on Building Repairs: Chief Peterson reported he is gathering a list of repairs that are needed for the fire stations. When put together and completed, he will report back to the Board.
City of Canton Fire Station Closures: Trustee Gress asked the Chief if the City of Canton has asked our fire department to help them due to some of their stations that were closed due to budget cuts. The Chief said no, but if there’s mutual aid needed, Nim. Twp. would help out; however, township residents come first.
Update on SCOG: Trustee Gress asked Chief Peterson if there was anything new with SCOG and the countywide 9-1-1. The Chief said nothing that he was aware of.
ROAD DEPARTMENT: (Jack Magee, Superintendent)
Open Sealed Bids for 2011 Road Improvement/Paving Project: The Board of Trustees opened the four (4) sealed bids received and read aloud the total amount that was bid to pave one road:
Central Allied $69,408.00
Northstar Asphalt $73,792.00
Superior Paving $79,296.00
Barbicas Construction $85,120.00
After review and discussion, TRUSTEE GRESS MOTIONED TO AWARD THE 2011 ROAD PAVING CONTRACT TO CENTRAL ALLIED TO PAVE .89 MILES OF PILOT KNOB FROM COLUMBUS RD. NORTH TO EASTON WITH 2 INCHES OF ASPHALT SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-152
Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch – YES
Drag Box Purchase from Brookside Machine: Jack reported the machine seems to be working good. It takes time to learn to use it but the crew likes it.
Update on June 6th ODOT Meeting: Trustee Gress attended the June 6th ODOT meeting and asked about their lack of picking up dead deer along the highways and was told this was controlled by the EPA. Gress told them our township picks up all dead animals and takes them to the landfill and didn’t understand why it would be any different for the state.
2011, June 9 Trustees Minutes (Cont.)
Overtime to Monitor Commercial Haulers at the Twp. Yard Waste Facility: A road crew member has monitored the compost area twice to date. Trustee Lynch said it’s not in their job description to monitor it and confront possible commercial haulers. Jack is getting prices to install a camera and will contact the railroad about leasing land from them to expand the compost area. This would allow him to gate the area and only have it open certain times. Since the closing of the City’s compost, it is difficult to keep up with the amount of yard waste being dumped at our facility.
Res: Approve Road Report: TRUSTEE GRESS MOTIONED TO APPROVE THE ROAD REPORT FOR JUNE 9, 2011 SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-153
Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch – YES
ZONING DEPARTMENT: (Dale Riggenbach, Inspector)
Grass Cutting Policy: The Board agreed at the last Trustees’ meeting grass would be cut but not manicured.
Grass Cutting Quotes: Dale reported he talked to some landscaping companies. They all want to look at the property BEFORE giving a quote on it because there are too many variables to give a flat rate for mowing and/or cleanup of a property. Dale reported after reviewing the proper steps to have a property abated, it should only take 14 days from start to finish.
Zoning Boards: Trustee Gress reported the Zoning Commission has met two times to go over book revisions. The next meeting will be Tuesday, June 14th. Two positions open to fill unexpired terms: One member seat on BZA and one alternate seat on ZC – both terms will expire 12/31/14.
Res: Approve Zoning Report: TRUSTEE SHAFER MOTIONED TO APPROVE THE ZONING REPORT FOR JUNE 9, 2011 SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#11-153A
Roll call voting: Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch – YES
FISCAL OFFICER: (Barry Evans)
Res: Approve Stale Dated Check: TRUSTEE SHAFER MOTIONED TO APPROVE STALE DATED CHECK #14753 FOR $565.57 TO THE STATE OF OHIO DATED FEBRUARY 24, 2011 WHICH WAS NEVER CASHED SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#11-154
Roll call voting: Mrs. Shafer – YES; Mr. Gress – YES; Mr. Lynch - YES
CITIZENS: No one signed up to speak at tonight’s meeting.
2011, June 9 Trustees Minutes (Cont.)
TRUSTEES:
Township Newsletter (Tabled from the last two meetings): Discussed cost to print and mail out newsletters to twp. residents. Putting on our website would save on mailing costs. Trustee Gress suggested placing an ad in the paper for quotes for anyone interested in doing the newsletter. Trustee Shafer said she has a CD of all township residents and would get the CD to the township secretary.
Res: Electric Aggregation Program: The purpose of the program is to help residents save money. The resolution states the township wishes to participate in the program administered by the County and have it placed on the Nov. ballot. After discussion, the following resolution was passed and voted on by roll call voting.
The Board of Trustees of the Township of Nimishillen met in regular session on Thursday, June 9, 2011, commencing at 7:00 PM, at the Township Hall of the Nimishillen Township Trustees located at 4422 Maplegrove NE, Louisville, Ohio, with the following members present:
MICHAEL L. LYNCH ALLEN E. GRESS
LISA R. SHAFER
ALLEN E. GRESS made a motion, seconded by MICHAEL L. LYNCH for the following Resolution:
The Nimishillen Township Board of Trustees does hereby authorize the Stark County Commissioners to act as agent for Nimishillen Township and to submit to Stark County Board of Elections a ballot proposal concerning an Electric Governmental Aggregation Program with opt-out provisions pursuant to ORC 4928.20.
Therefore, the Board of Trustees finds and determines that this action is in the best interest of the Township;
Therefore, this aggregation shall be subject to voter approval in the November 2011 election;
Whereas, all deliberations were conducted in the public meeting and all actions were in compliance with State Law;
Upon a roll call vote, the following is recorded:
ALLEN E. GRESS - YES
MICHAEL L. LYNCH - YES
LISA R. SHAFER - NO
MOTION CARRIED THIS 9TH DAY OF JUNE, 2011. RES#11-155
2011, June 9 Trustees Minutes (Cont.)
Recent Oil / Gas Drilling Lease in Nimishillen Township: Trustee Gress reported that an oil / gas drilling lease was signed and residents should be aware this is now taking place in the township.
RES: APPROVE MINUTES FOR MAY 26, 2011 REGULAR MEETING AND JUNE 2, 2011 SPECIAL MEETING:
TRUSTEE GRESS MOTIONED TO APPROVE THE MINUTES FOR MAY 26, 2011 AND JUNE 2, 2011 SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-156
Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch - YES
RES: APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:
TRUSTEE GRESS MOTIONED TO APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS IN THE AMOUNT OF $74,368.54 SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-157
Roll call voting: Mr. Gress – YES: Mrs. Shafer – YES; Mr. Lynch - YES
RES: SIGN CHECKS AND ADJOURN:
TRUSTEE GRESS MOTIONED TO SIGN CHECKS AND ADJOURN AT 7:50 PM SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#11-158
Roll call voting: Mr. Gress – YES; Mrs. Shafer – YES; Mr. Lynch - YES
__ ___________________ ______________________________
ATTEST: Barry L. Evans Michael L. Lynch, President
Fiscal Officer
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Allen E. Gress, Vice President
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Lisa R. Shafer, Trustee