On Thursday, July
14, 2011, the Board of Trustees of Nimishillen Township held a work session at
6:00 PM at the Nimishillen Township Hall located at 4422 Maplegrove NE with the
following members present: Trustee President Michael L. Lynch, Trustee Vice
President Allen E. Gress and Trustee Lisa R. Shafer. At 7:00 PM, the Board of Nimishillen Township
met in regular session with the following members present: Trustee President
Michael L. Lynch, Trustee Vice President Allen E. Gress, Trustee Lisa R. Shafer
and Fiscal Officer Barry E. Evans.
2011, July 14 Trustees Minutes (Cont.)
2011, July 14 Trustees Minutes (Cont.)
2011, July 14 Trustees Minutes (Cont.)
The
Board of Trustees of the Township of Nimishillen met in regular session on
Thursday, July 14, 2011, commencing at 7:00 PM, at the Township Hall of the
Nimishillen Township Trustees, with the following members present:
______MICHAEL L.
LYNCH_________ ________ALLEN E. GRESS_______
________LISA
R. SHAFER________
LISA R. SHAFER motioned for the adoption of the following resolution seconded by
ALLEN E. GRESS:
Most documents and records
maintained by Nimishillen Township are considered public records under Ohio
law. However, certain personal, private,
information defined by Ohio Revised Code 1247 must be safeguarded. Each department head or elected official is
responsible for their departments’ training and adherence to this policy.
Ohio Revised Code Chapter
1347 – Storage, Use and Distribution of Personal Information: 1347.01 Personal
Information Systems Definitions
“Agency”
means the Township of Nimishillen, its boards, commissions, department,
divisions, offices of elected officials or instrumentalities or extensions of
them.
“Maintains”
means ownership of, control over, responsibility for, or accountability for
systems and includes, but is not limited to, depositing of information with a
data processing center for storage, processing, or dissemination. An agency “maintains” all systems of records
that are required by law to be kept by the agency.
“Personal
information” means any information
that describes anything about a person or that indicates actions done by or to
a person, or that indicates that a person possesses certain
2011, July 14 Trustees Minutes (Cont.)
personal characteristics,
and that contains, and can be retrieved from a system by, a name, identifying
number, symbol or other identifier assigned to a person.
“System” means any
collection or group of related records that are kept in an organized manner and
that are maintained by a state or local agency, and from which personal
information is retrieved by the name of the person or by some identifying
number, symbol or other identifier assigned to the person. “System” includes both records that are
manually stored and records that are stored using electronic data processing
equipment. “System” does not include
collected archival records in the custody of or administered under the
authority of the Ohio Historical Society, published directories, reference
materials or newsletters, or routine information that is maintained for the
purpose of internal office administration, the use of which would not adversely
affect a person.
Personal Information:
·
Personal
information is collected, stored, and accessed only as necessary to conduct
standard business with the office.
·
Information is
only accessed within the office by authorized staff of Nimishillen Township or
by those granted authority by the department head.
·
A person who
received personal information through a public record request is not an
authorized person.
Protection:
·
Security
measures for all information systems under our control have been developed so
that information will not be lost, misused or altered.
·
Access is
limited to areas where personal information is stored.
·
Information is
stored in locked areas/cabinets.
·
Electronic data
is protected through password safeguards and by system permissions.
·
Employees are
expected to report any suspected theft or misuse of personal information.
·
Records may be
redacted in some instances to protect private information. “Redaction” is “obscuring or deleting any
information that is exempt from the duty to permit public inspection or copying
from an item that otherwise meets the definition of a record in Section 149.011
of the Revised Code.
·
Destruction of
personal records must be in accordance to the Nimishillen Township’s record
retention policy.
Disciplinary Measures:
Employees whom are in
violation of the Nimishillen Township Personal Information Policy will be
subject to disciplinary measures, up to and including termination.
Rules regarding personal
information will be reviewed annually and are subject to change.
RES#11-182
Adopted: July 14, 2011
2011, July 14 Trustees Minutes (Cont.)
Upon roll call on the adoption of the resolution, the vote
went as follows:
_____MICHAEL L.
LYNCH______ YES ______ALLEN E. GRESS______ YES
______LISA
R. SHAFER_______ YES
Term up for Fiscal Officer: Barry
announced he will not be running for re-election as Fiscal Officer. His full-time job has been upgraded and he
will be on the road more and not available to serve as F.O.
Information packet for newcomers to
the area (tabled from 6/23/11): Trustee Gress gave an update on
Steve Roberts project to put together a booklet/packet for newcomers to the
township at an estimated cost of $1,500 and split the cost three ways with the
City of Louisville, Township and Chamber ($500 each). TRUSTEE GRESS MOTIONED THE TOWNSHIP
CONTRIBUTE $500 TO THE CHAMBER OF COMMERCE PROJECT TO PROVIDE INFORMATION TO
NEWCOMERS TO OUR AREA. MOTIONED WAS NOT SECONDED.
Trustee Shafer said most people go to the Internet to get information
when they are moving to a new area.
Trustee Lynch said since he was not at the last meeting, he wanted to
gather a little more information and discuss at a future meeting.
One-day session on July 29th: Trustee Gress
said if no one objected, he would like to attend the upcoming OTA 1-day session
on Jul 29th on SB 5 and changes that we might have to be prepared
for such as health care costs, etc. The
cost is $45.00 for OTA members. The
Board agreed he should attend. Mrs.
Shafer said there are several different sessions that day and he could attend
one of all of them.
Electric Aggregation Program: Trustee Lynch
said the electric companies are going through changes but the Electric
Aggregation Program did not get enough support to place it on the ballot. The
Board chose not to support this program even though they passed a
resolution with a 2 to 1 vote to support it on June 9, 2011, Res#11-155.
Beech Creek Preserve invitation: Trustee Gress
reported there’s a Garden Reception for the opening of the new ‘Amazing Garden’
Plant Science Center at Beech Creek Botanical Garden & Nature Preserve,
11929 Beech St., Alliance, Thursday, July 21st @ 6:30 PM. Trustee Lynch will attend.
Participate in SCOG natural gas
aggregate: After discussion, the Board agreed not to
participate in the SCOG natural gas aggregate program this year.
Contract for police services with
Louisville: Trustee Gress brought this up for discussion
and said with SB 5, this might be something we should look at. There have been several daytime burglaries in
the township lately. After discussion,
Trustees Shafer was against it and Trustee Lynch said it doesn’t hurt to check
into it. Trustee Gress will gather more
information.
2011, July 14 Trustees Minutes (Cont.)
Fracking: Trustee Gress
said this has been an on-going concern in our township. The energy company is knocking on doors
trying to get contracts. He reported
that due to fracking, pollution was found in the wells in Allentown, PA.
2011, July 14 Trustees Minutes (Cont.)
__ _____________________ ______________________________
ATTEST: Barry L. Evans Michael L. Lynch, President
Fiscal Officer
______________________________
Allen
E. Gress, Vice President
____ ___________________
Lisa R. Shafer, Trustee