MINUTES

Nimishillen Township Board of Trustees

SEPTEMBER 9, 2010

On Thursday, September 9, 2010 the Board of Trustees of Nimishillen Township met in regular session at 7:00 PM at the Nimishillen Township Hall located at 4422 Maplegrove NE with the following members present: Trustee Vice President Lisa R. Shafer and Trustee Allen E. Gress. Trustee President Michael L. Lynch and Fiscal Officer Barry L. Evans were absent.

Trustee Shafer called the meeting to order at 7:00 PM and led the staff and audience in the Pledge of Allegiance.

NOTE: All reports are available at the township office located at 4915 N. Nickelplate. Copies are 10¢ per page.

EXCUSE TRUSTEE LYNCH AND F.O. EVANS: Trustee Shafer excused Mr. Lynch and Mr. Evans from tonight’s meeting.

FIRE: (Richard Peterson, Fire Chief)

Energy Efficiency Improvement Grant for Station No. 2 repairs: Trustee Gress reported on a grant regarding high efficiency windows. The fire chief will take a look at the paperwork.

Resolution for August 2010 Fire Report: TRUSTEE SHAFER MOTIONED TO APPROVE THE AUGUST 2010 FIRE REPORT SECONDED BY TRUSTEE GRESS. MOTION CARRIED. Res#10-189

Roll call voting: Mrs. Shafer – YES, Mr. Gress - YES

Resignation: Chuck Bell resigned from the Nimishillen Township Fire Department because his schedule is more demanding and he’s not able to give availability for shifts. TRUSTEE SHAFER MOTIONED TO ACCEPT THE RESIGNATION OF FF/EMT CHUCK BELL EFFECTIVE SEPTEMBER 9, 2010 SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-190

Roll call voting: Mrs. Shafer – YES, Mr. Gress – YES

Letter from Al Torcasio: Trustee Gress read a letter from Al Torcasio thanking the paramedics for their response and said they were very professional and did a great job getting him to the hospital.

ROAD: (Jack Magee, Hwy. Superintendent)

Update on preparation to advertise for sale of 1994 dump truck: Jack reported the sale of the 1994 dump truck will be advertised in the November and December issue of the Ohio Township News. It will also be advertised in the local newspapers. The minimum bid will be $10,000.00. Sealed bids will be opened in December.

TRUSTEE GRESS MOTIONED TO MOVE FORWARD TO ADVERTISE IN THE OHIO TOWNSHIP NEWS AND LOCAL PAPERS PURSUANT TO SEC. 505.10 OF THE O.R.C. AND IN COMPLIANCE WITH ALL PROVISIONS OF O.R.C. SECTIONS 102 AND 2921, TO SELL THE 1994 INTERNATIONAL MODEL 4900 4X2 DUMP TRUCK WITH A MINIMUM BID OF $10,000 SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#10-91

Roll call voting: Mr. Gress – YES, Mrs. Shafer – YES

2010, September 9 Trustees Minutes (Cont.)

Road Report: TRUSTEE GRESS MOTIONED TO APPROVE THE SEPTEMBER 9, 2010 ROAD REPORT SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#10-192

Roll call voting: Mr. Gress – YES, Mrs. Shafer - YES

ZONING: (Keith Lasure, Inspector)

Garage Sales: Keith asked the Board to consider an amendment to the current Zoning Resolution or the Property Maintenance Code about garage sales. After discussion, this was tabled until Keith researches how other townships handle garage sales.

Victory Avenue: Keith reported (weather permitting) the contractor will begin work on the sewer system and should be done by the middle of next week.

Zoning Report: TRUSTEE GRESS MOTIONED TO APPROVE THE ZONING REPORT FOR SEPTEMBER 9, 2010 SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#10-193

Roll call voting: Mr. Gress – YES, Mrs. Shafer – YES

FISCAL OFFICER: (Barry Evans)

In the absence of the fiscal officer, TRUSTEE SHAFER MOTIONED TO APPROVE THE FOLLOWING TRANSFERS: $10,000 FROM 28-A-01 EMS SALARIES TO 28-A-09 OTHER EXPENSES; $5,000 FROM 28-A-01 EMS SALARIES TO 28-A-06 SUPPLIES AND $4,000 FROM 01-A-16 GENERAL HEALTH DISTRICT TO 01-A-17 AUDITOR’S AND TREASURER’S FEES SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-194

Roll call voting: Mrs. Shafer- YES, Mrs. Gress - YES

TRUSTEES: (Mike Lynch, Lisa Shafer, Allen Gress)

Harrisburg vacation (Honey Alley) hearing Sept. 22, 2010: Trustee Gress reported the township received a letter from the Stark County Commissioners that they received a petition for the vacation of Honey Alley. The public hearing has been set for 1:30 p.m. on September 22, 2010 in the Stark County Office Building in the Commissioners’ Board Room. Keith will research parking spaces and notify the neighbors of The Carriage House about this hearing.

Letter of support for Muskingum Watershed Grant application: The Township received a letter from the Muskingum Watershed Conservatory District asking for support for a grant application. After discussion, the trustees agreed they will check further into this regarding the possibility of township funds matching other funds, which they do not want to commit township funds without knowing more about it.

Progress update on office space: Trustee Gress reported he took Tillie, Sharon, Keith and Jack on a tour to see the property and building being considered as a solution for more office space, storage and room for all of the file cabinets and copier. More details still have to be worked out before making a decision.

Update on septic system solution at Station No. 2: Trustee Gress reported he’s had several conversations with Dean Mickley. The owner of the property does not want to sell a small portion of acreage the township needs to upgrade the septic system.

2010, September 9 Trustees Minutes (Cont.)

Mr. Mickley refused to give permission to get soil samples. Mr. Gress said he will call Joe Underwood and find out if samples can be taken around the area we are interested in purchasing. Mr. Gress will also call Hammontree and find out if a different design or system would be possible. Mr. Gress said we need to find a solution to fix the problem. Another idea would be to go eminent domain.

7:30 PM – Open sealed bids for the 2011 Chevrolet Silverado 3500 HD pickup:

One bid was received from Lavery Automotive Sales. After Chief Peterson looked over the bid to make sure all requirements were met, TRUSTEE GRESS MOTIONED TO ACCEPT THE BID FOR THE PURCHASE AND DELIVERY OF A 2011 CHEVROLET 3500 HD PICKUP AS SPECIFIED AT $55,706.14 TO BE DELIVERED WITHIN 45 DAYS FROM DATE OF CONTRACT EXECUTION FROM LAVERY AUTOMOTIVE SALES SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#10-195

Roll call voting: Mr. Gress – YES, Mrs. Shafer - YES

RESOLUTION TO APPROVE AUGUST 26, 2010 MINUTES:

TRUSTEE GRESS MOTIONED TO APPROVE THE AUGUST 26, 2010 MINUTES AS WRITTEN SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#10-196

Roll call voting: Mr. Gress – YES, Mrs. Shafer - YES

APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:

TRUSTEE GRESS MOTIONED TO APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS IN THE AMOUNT OF $18,011.69 SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#10-197

Roll call voting: Mr. Gress – YES, Mrs. Shafer - YES

SIGN CHECKS AND ADJOURN:

TRUSTEE GRESS MOTIONED TO SIGN CHECKS AND ADJOURN AT 7:35 PM SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#10-198

Roll call voting: Mr. Gress – YES, Mrs. Shafer - YES

________ABSENT________ _________ABSENT ________________

ATTEST: Barry L. Evans Michael L. Lynch, President

Fiscal Officer

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Lisa R. Shafer, Vice President

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Allen E. Gress, Trustee