Nimishillen Township Board of Trustees

May 27, 2010

On Thursday, May 27, 2010, the Board of Trustees of Nimishillen Township met in regular session at 7:00 PM at the Nimishillen Township Hall located at 4422 Maplegrove NE with the following members present: Trustee President Michael L. Lynch, Trustee Vice President Lisa R. Shafer and Trustee Allen E. Gress. Fiscal Officer, Barry L. Evans, was absent.

Trustee Lynch called the meeting to order at 7:00 PM and led the staff and audience in the Pledge of Allegiance.

NOTE: All reports are available at the township office located at 4915 N. Nickelplate. Copies are 10¢ per page. There is no CD of tonight’s meeting.

INVOCATION:

Trustee Lynch gave the invocation.

FIRE DEPARTMENT: (Rich Peterson, Chief)

Station #2 sidewalk: Chief Peterson congratulated Jack Magee regarding the repair to the sidewalk at Fire Station #2.

Resolution to approve dispatching contract with Perry Twp. FD: TRUSTEE GRESS MOTIONED TO APPROVE THE DISPATCH CONTRACT WITH PERRY TWP. FD AT $34.00 PER CALL SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#10-111

Roll call voting: Mr. Gress – YES, Mrs. Shafer – YES and Mr. Lynch – YES

ROAD DEPARTMENT: (Jack Magee, Hwy. Superintendent)

Award road material contracts: TRUSTEE SHAFER MOTIONED TO AWARD THE 2010 ROAD MATERIAL CONTRACTS (ATTACHED) SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-112

Roll call voting: Mrs. Shafer – YES, Mr. Gress – YES and Mr. Lynch – YES

Participate in Stark County Engineer’s Salt Co-op Program: TRUSTEE GRESS MOTIONED TO PARTICIPATE IN STARK COUNTY ENGINEER’S SALT CO-OP PROGRAM FOR 2010 – 2011 AT $47.98 PER TON SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#10-113

Roll call voting: Mr. Gress – YES, Mrs. Shafer – YES and Mr. Lynch – YES

Road Report: TRUSTEE GRESS MOTIONED TO APPROVE THE ROAD REPORT FOR MAY 27, 2010 AS WRITTEN SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#10-114

Roll call voting: Mr. Gress – YES, Mrs. Shafer – YES and Mr. Lynch – YES

2010, May 27 Trustees Minutes (Cont.)

ZONING DEPARTMENT: (Keith Lasure, Inspector)

Zoning Report: TRUSTEE GRESS MOTIONED TO APPROVE THE ZONING REPORT FOR MAY 27, 2010 AS WRITTEN SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#10-115

Roll call voting: Mr. Gress – YES, Mrs. Shafer – YES and Mr. Lynch - YES

Mowing of township grass: Keith notified the Board that to date, no township funds have been used to mow overgrown properties.

FISCAL OFFICER: (Barry Evans)

Excuse Fiscal Officer: Barry was excused by Board President, Mike Lynch.

Award commercial insurance contracts: Discussion was held about the insurance plans. Ramsburg insurance was asked to provide references regarding replacement equipment prior to the meeting. During the insurance presentation, he had stated that all equipment would be replaced as new. No documentation was provided. Trustee Gress also asked both insurance companies to grant a two-year contract. Neither company was able to commit to a two-year contract. TRUSTEE LYNCH MOTIONED TO AWARD THE COMMERCIAL INSURANCE CONTRACT TO LEONARD INSURANCE SERVICES; TRAVELERS FOR $40,084.00 SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-116

Roll call voting: Mr. Lynch – YES, Mr. Gress – YES and Mrs. Shafer – YES

Transfers: TRUSTEE SHAFER MOTIONED TO APPROVE ONE TRANSFER OF $5,000.00 FROM 10-A-09 (SUPPLIES) TO 10-A-15 (OTHER EXPENSES) SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-117

Roll call voting: Mrs. Shafer – YES, Mr. Gress – YES and Mr. Lynch - YES

CITIZENS:

There wasn’t any citizen who signed up to speak prior to the meeting. There were several residents who came into the meeting after it had started so Trustee Lynch asked if someone would like to speak. The answer was yes. Mike then asked the parties to come to the podium and complete necessary paperwork.

· Kellie Mathie of 8385 Paris Avenue talked about the Carriage House. She discussed how she has to walk around cars to get into her own house, noise level with outside bands, a road between her house and the Carriage House, a fence that was erected in the street, garbage left everywhere from bar patrons, talked about the concerts that will be held throughout the summer and referred to the bars web site, spoke about a temporary stage that was erected and spoke of the electrical lines that were placed for the band.

Keith told her he would follow up with the electrical inspector to verify hook up and get back with her the next day. Various other items above would be followed up by Keith.

2010, May 27 Trustees Minutes (Cont.)

· Dell Baker – talked about the Carriage House. He had the same concerns. He was happy to have a noise resolution in place that he could use with the Sheriff.

At this time, Trustee Shafer asked, before moving on, if they could move to item #4 under Trustees. This was approved by the Board.

Neighborhood bar patron issue: Trustee Shafer stated she had received calls again about Bud’s Corner. The complaints stemmed from noise and included adults roaming the neighborhood littering, having sex on surrounding property owner’s lots, dangerous parking conditions, etc. According to complaints, reports were made by one property owner with the Sheriff’s Dept. Keith was going to check on the report and/or reports that were filed. Trustee Shafer wanted the Board to be aware that the Sheriff’s Dept. representative, Keith, Jeff (one owner of Bud’s) and herself had met last month to discuss several of these issues.

TRUSTEES: (Mike Lynch, Lisa Shafer, Allen Gress)

Quotes for township hall entranceway: Discussion was held regarding the township hall entranceway. TRUSTEE GRESS MOTIONED TO AUTHORIZE THE WORK TO BE COMPLETED BY CHUCK REIMAN CONSTRUCTION. Discussion was held. Trustee Shafer asked that specs be provided to bid the work out so that each contractor would be submitting a bid that would be apples to apples. Trustee Gress disagreed and asked what Trustee Shafer wanted. Again, she stated that specs should be prepared. Trustee Lynch then said the estimates that were submitted were apples to oranges. One contractor was to wrap the entrance way – another was to replace a structure – bids ranged from $560.00 to $2,025.00. MOTION DIED.

Discuss SCTA dinner hosted by Nim. Twp. June 17^th: Discussion was held about the SCTA dinner. Mike is looking into a backup speaker since the debate was not approved via the SCTA Board.

Resolution to attend NATaT Conference, Washington, D.C.: Trustee Shafer asked the Board for a resolution to attend the NATaT Conference in Washington, D.C. September 15^th – 17^th, 2010 to be reimbursed via the township. Mike and Lisa would both like to attend. The meeting will focus on the nation’s surface transportation law, benefits for volunteer firefighters and emergency medical responders and various funding opportunities for towns and townships. Trustee Gress asked how much it would cost to attend. Because the township is a member, the fee is $239.00 for NATaT members BEFORE August 11^th. He then asked if Trustee Shafer would be flying. Trustee Shafer said she would be driving. Trustee Lynch also said he would be driving. Trustee Gress also asked how many days would be spent in D.C….two to three nights at $239.00 per night based on the hotel. Trustee Gress stated that he felt during the declining economy, trustees should not attend. Trustee Shafer said this would be an opportunity to have concerns of the residents of Nim. Twp. heard and to have the township represented.

TRUSTEE SHAFER MOTIONED FOR BOTH MIKE AND HERSELF TO ATTEND THE NATaT CONFERENCE IN WASHINGTON, D.C. SEPTEMBER 15^TH – 17^TH, 2010, PAYING THE REGISTRATION FEE, HOTEL EXPENSES, MEALS PLUS MILEAGE SECONDED BY TRUSTEE LYNCH. MOTION CARRIED. RES#10-118

Roll call voting: Mrs. Shafer – YES, Mr. Lynch – YES and Mr. Gress – NO

2010, May 27 Trustees Minutes (Cont.)

RESOLUTION TO APPROVE MAY 13, 2010 MINUTES:

TRUSTEE LYNCH MOTIONED TO APPROVE THE WRITTEN MINUTES FOR MAY 13, 2010 SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#10-119

Roll call voting: Mr. Lynch – YES, Mrs. Shafer - YES and Mr. Gress- YES

APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:

TRUSTEE SHAFER MOTIONED TO APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS IN THE AMOUNT OF $79,279.97 SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-120

Roll call voting: Mrs. Shafer – YES, Mr. Gress – YES and Mr. Lynch - YES

SIGN CHECKS AND ADJOURN:

TRUSTEE SHAFER MOTIONED TO SIGN CHECKS AND ADJOURN SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-121

Roll call voting: Mrs. Shafer – YES, Mr. Gress – YES and Mr. Lynch – YES

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ATTEST: Barry L. Evans Michael L. Lynch, President

Fiscal Officer

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Lisa R. Shafer, Vice President

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Allen E. Gress, Trustee