RES#10-______

Nimishillen Township Board of Trustees

January 14, 2010

Work Session – 6:00 PM

Regular Meeting – 7:00 PM

On Thursday, January 14, 2010, the Board of Trustees of Nimishillen Township held a work session at 6:00 PM at the Nimishillen Township Hall located at 4422 Maplegrove NE with the following members present: Trustee President Michael L. Lynch, Trustee Vice President Lisa R. Shafer and Trustee Allen E. Gress. At 7:00 PM, the Board of Nimishillen Township met in regular session with the following members present: Trustee President Michael L. Lynch, Trustee Vice President Lisa R. Shafer, Trustee Allen E. Gress and Fiscal Officer Barry L. Evans.

6:00 PM - WORK SESSION:

A work session was held at 6 PM to interview four (4) candidates to be appointed to the Zoning Commission and/or Board of Zoning Appeals. Those interviewed were Dale Riggenbach, Brent Hunter, Robert Nelson and Bill Ehlers.

7:00 PM – REGULAR MEETING:

NOTE: All reports are available at the township office located at 4915 N. Nickelplate. Copies are 10¢ per page.

INVOCATION:

Trustee Lynch gave the invocation.

GUEST SPEAKER:

James Warner II, Planning & Community Outreach Manager with SARTA, gave an update regarding the meeting held in November 2009. Twelve bus stop signs will be placed in the township sometime in March in accordance with township regulations and will be maintained by SARTA.

TRUSTEE GRESS MOTIONED TO AUTHORIZE THE SIGNAGE PLAN AS PRESENTED BY SARTA AT THE NOVEMBER 2009 MEETING SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#10-014

Roll call voting: Mr. Gress - YES

Mrs. Shafer - YES

Mr. Lynch - YES

FIRE DEPARTMENT: (Chief Richard Peterson)

December 2009 Fire Report: TRUSTEE SHAFER MOTIONED TO APPROVE THE WRITTEN FIRE REPORT FOR DECEMBER 2009 AS PRESENTED SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-015

Roll call voting: Mrs. Shafer - YES

Mr. Gress - YES

Mr. Lynch - YES

2010, January 14 Work Session & Regular Trustees Minutes (Cont.)

Use of the additional one-mill fire levy: Chief Peterson reported the additional money coming in from the one-mill fire levy will be placed in a Capital Fund so money being spent can be tracked.

Donation: Trustee Lynch reported the fire department received a $50 donation from a township family to show their appreciation for the quick response and excellent care received on Dec. 23, 2009.

ROAD DEPARTMENT: (Jack Magee, Superintendent)

Purchase truck tires: Mr. Magee reported two of the township dump trucks need tires. Truck #1 needs all four tires replaced and truck #4 needs rear tires only replaced for a total of $2,567.74.

TRUSTEE SHAFER MOTIONED TO PURCHASE TIRES FROM CENTRAL TIRE IN CANTON FOR TRUCK #1 (ALL) AND TRUCK #4 (REAR ONLY) IN THE AMOUNT OF $2,567.74 SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-016

Roll call voting: Mrs. Shafer - YES

Mr. Gress - YES

Mr. Lynch - YES

Annual Township Highway System Mileage Certification: The total certified mileage at the end of calendar year 2008 was 68.340 miles as certified by the Board of Twp. Trustees or reported by the Director of Transportation in accordance with the provision specified in the O.R.C., Sec. 4501.04. As of December 31, 2009, the township was responsible for maintaining 68.270 miles of public roads. After discussion, the trustees signed the Certification, which will be returned to ODOT.

Status of new truck purchase: Mr. Magee reported Assistant Fiscal Officer, Tillie Kinsley, talked to ODOT and the paperwork is in progress. The cab and chassis has been ordered and should be received in about three months.

Thanks to road crew: The road department received a phone call from Mr. Duckworth commending the road crew for doing an awesome job keeping the roads plowed and cleared.

OUPS (Ohio Utilities Protection Service) Service Membership: Mr. Magee talked to Chuck Green with OUPS and stated he would like to become a member of this service in order to protect the township storm sewers that need to be located before digging begins. Anyone calling OUPS to get locations of underground utilities will be reported to us via fax at 12¢ per page. There is a $25 initial fee. We will be billed annually for this service.

TRUSTEE GRESS MOTIONED TO JOIN THE OUPS SERVICE MEMBERSHIP WITH AN INITIAL FEE OF $25 AND 12¢ PER COPY SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#10-017

Roll call voting: Mr. Gress - YES

Mrs. Shafer - YES

Mr. Lynch - YES

2010, January 14 Work Session & Regular Trustees Minutes (Cont.)

Salt inventory: Mr. Magee reported at this time last year, we used 725 tons of salt vs. 605 tons used so far this year. He said we still have 1,400 to 2,400 tons of salt available. The cost is now $47 / ton vs. $42 / ton last year.

Discussion was held about having a back up list of people available to help plow should one or more of the road crew gets sick. The road crew consists of three full time men and two part time men. Candidates would need the proper CDL license. Due to insurance, it was suggested using township employees.

Road Report: TRUSTEE SHAFER MOTIONED TO APPROVE THE WRITTEN ROAD REPORT FOR JANUARY 14, 2010 AS PRESENTED SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-018

Roll call voting: Mrs. Shafer - YES

Mr. Gress - YES

Mr. Lynch - YES

ZONING DEPARTMENT: (Zoning Inspector Keith Lasure)

Zoning Report: TRUSTEE SHAFER MOTIONED TO APPROVE THE WRITTEN ZONING REPORT FOR JANUARY 14, 2010 AS PRESENTED SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-019

Roll call voting: Mrs. Shafer - YES

Mr. Gress - YES

Mr. Lynch - YES

Mr. Lasure discussed various zoning concerns / problems listed in his written zoning report.

December 2009 Zoning Report for Stark County Auditor: TRUSTEE SHAFER MOTIONED TO APPROVE THE WRITTEN ZONING REPORT FOR DECEMBER 2009 FOR THE STARK COUNTY AUDITOR AS PRESENTED SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-020

Roll call voting: Mrs. Shafer - YES

Mr. Gress - YES

Mr. Lynch - YES

CONCERNS OF FISCAL OFFICER: (Barry L. Evans)

Transfers: There were no transfers.

Resolution requesting Stark County Auditor to certify tax advances for Feb. & July tax settlement for 2010: TRUSTEE SHAFER MOTIONED TO AUTHORIZE THE FISCAL OFFICER OF NIMISHILLEN TOWNSHIP TO FILE REQUESTS WITH THE STARK COUNTY AUDITOR FOR WEEKLY TAX ADVANCES OF THE FEBRUARY AND JULY REAL ESTATE TAX SETTLEMENT 2010 FOR THE MAXIMUM AMOUNT ALLOWABLE BY LAW OF THE CURRENT COLLECTION OF TAXES ASSESSED AND COLLECTED FOR AND IN BEHALF OF NIMISHILLEN TOWNSHIP SSECONDED BY TRUSTEE GRESS MOTION CARRIED. RES#10-021

2010, January 14 Work Session & Regular Trustees Minutes (Cont.)

Roll call voting: Mrs. Shafer - YES

Mr. Gress - YES

Mr. Lynch - YES

Road renewal levy for May ballot: After discussion this was tabled for discussion at the next trustees meeting. The deadline to file the necessary paperwork is February 17^th but Mr. Evans stated he has until March to get it in.

CONCERNS OF CITIZENS:

Ø Terri Fidelholtz of 2828 Ravenna stepped to the podium and spoke on the following:

1. Asked about the roundabout at the Meese/Paris & Meese/Easton intersections

2. Requested Mr. Lynch to refrain from using God’s name in the prayer at the beginning of each meeting & asked for prayer for the people in Haiti

CONCERNS OF TRUSTEES: (Mike Lynch, Lisa Shafer, Allen Gress)

Recognition Brad Bair: Trustee Shafer gave recognition to road crewmember, Brad Bair, and reported that while he was plowing and salting on Parks, he saw flames coming from an outside light on the backside of a house. He stopped and called dispatch. There were cars in the driveway so he knocked on all the doors and windows. No one was home. He waited until the fire department arrived and then continued plowing and salting. Mr. Bair received a round of applause.

Conditional Zoning Certificates: Last year the $50 fee for Conditional Zoning Certificates for home business was waived. After discussion, TRUSTEE LYNCH MOTIONED TO WAIVE THE CONDITIONAL ZONING CERTIFICATE FEE OF $50 FOR 2010 IN ORDER TO HELP OUT

TOWNSHIP RESIDENTS DUE TO THE ECONOMY SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-022

Roll call voting: Mr. Lynch - YES

Mr. Gress - YES

Mrs. Shafer - ABSTAINED

The Board asked township secretary, Sharon Shaub, to send a letter to residents explaining waiving the $50 fee for 2010.

Stark Parks public meeting: Mrs. Shafer reminded everyone that Stark Parks is holding a public meeting on Wed., Jan. 20^th at 7PM at the township hall regarding the Phase II Grant for Molly Stark. Residents are encouraged to attend.

Appoint candidates to ZC & BZA: A work session was held at 6PM to interview Bill Ehlers, Dale Riggenbach, Brent Hunter and Robert Nelson for open seats on the Board of Zoning Appeals and Zoning Commission. The Board reported all candidates were exceptional. After discussion, the following residents were appointed to either the ZC or BZA:

2010, January 14 Work Session & Regular Trustees Minutes (Cont.)

TRUSTEE GRESS MOTIONED TO APPOINT BILL EHLERS TO THE BOARD OF ZONING APPEALS TO FILL N. REYNOLDS’ SEAT THAT WILL EXPIRE DECEMBER 31, 2011 SECONDED BY TRUSTEE LYNCH. MOTION CARRIED. RES#10-023

Roll call voting: Mr. Gress - YES

Mr. Lynch - YES

Mrs. Shafer - YES

TRUSTEE GRESS MOTIONED TO REAPPOINT DALE RIGGENBACH TO THE BOARD OF ZONING APPEALS FOR A FULL TERM THAT WILL EXPIRE DECEMBER 31, 2014 SECONDED BY TRUSTEE LYNCH. MOTION CARRIED. RES#10-024

Roll call voting: Mr. Gress - YES

Mr. Lynch - YES

Mrs. Shafer - YES

TRUSTEE GRESS MOTIONED TO APPOINT BRENT HUTER TO THE ZONING COMMISSION FOR A FULL TERM THAT WILL EXPIRE DEC. 31, 2014 SECONDED BY TRUSTEE LYNCH. MOTION CARRIED. RES#10-025

Roll call voting: Mr. Gress - YES

Mr. Lynch - YES

Mrs. Shafer - YES

TRUSTEE GRESS MOTIONED TO APPOINT ROBERT NELSON AS ALTERNATE TO THE BOARD OF ZONING APPEALS FOR A FULL TERM THAT WILL EXPIRE DEC. 31, 2014 SECONDED BY TRUSTEE LYNCH. MOTION CARRIED. RES#10-026

Roll call voting: Mr. Gress - YES

Mr. Lynch - YES

Mrs. Shafer - YES

H1N1 (Swine) flu clinic: Trustee Gress reported people could go to the Louisville High School on Friday , Jan. 22^nd, from 4 – 7 p.m. to get their H1N1 shots.

Clean Ohio Conservation Grant: Trustee Gress reported a grant is available for the Clean Ohio Conservation Grant with a lot of available money for conservation projects. The Board asked Sharon to contact grant writer, Melinda Holsopple, and invite her to the next trustees meeting to discuss what grants are available and to have her pursue them.

Check from Ohio Bureau Workers’ Comp: Trustee Shafer reported we received another check form OBWC for Safety Council Discount FY09 in the amount of $1,433.52. This exact same amount was received in September. Tillie Kinsley called OBWC and questioned if this was a duplicate. She was told that since the township had zero claims in the last half of 09, the refund was due us.

Healthcare insurance / union: Trustee Lynch reported he checked with Attorney Tracy Laslo and she is checking as to what the union contact states about renewing or changing medical insurance coverage for union employees. A work session is scheduled on January 21^st with

2010, January 14 Work Session & Regular Trustees Minutes (Cont.)

insurance brokers Jon Smith and Randy Ecrement to present and discuss several insurance quotes for medical insurance coverage for Nimishillen Township employees.

Hosting SCTA dinner/meeting in June: Trustee Shafer reported she contacted Bill Jeffries and the Jeffries Company will be our sponsor for the Stark County Township Association dinner/meeting in June. Mrs. Shafer volunteered to head the committee for the dinner.

APPROVE DECEMBER 17, 2009 REGULAR MEETING MINUTES AND JANUARY 7, 2010 ORGANIZATIONAL MEETING MINUTES:

TRUSTEE GRESS MOTIONED TO APPROVE THE WRITTEN MINUTES FOR DECEMBER 17, 2009 AND JAN. 7, 2010 AS PRESENTED SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#10-027

Roll call voting: Mr. Gress - YES

Mrs. Shafer - YES

Mr. Lynch - YES

APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:

TRUSTEE LYNCH MOTIONED TO APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS IN THE AMOUNT OF $46,278.79 SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-028

Roll call voting: Mr. Lynch - YES

Mr. Gress - YES

Mrs. Shafer - YES

SIGN CHECKS AND ADJOURN:

TRUSTEE SHAFER MOTIONED TO SIGN CHECKS AND ADJOURN AT 7:55 PM SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-029

Roll call voting: Mrs. Shafer - YES

Mr. Gress - YES

Mr. Lynch - YES

_________________________________ __________________________________

ATTEST: Barry L. Evans, Fiscal Officer Michael L. Lynch, President

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Lisa R. Shafer, Vice President

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Allen E. Gress, Trustee