MINUTES

Nimishillen Township Board of Trustees

NOVEMBER 18, 2010

On Thursday, November 18, 2010 the Board of Trustees of Nimishillen Township met in regular session at 7:00 PM at the Nimishillen Township Hall located at 4422 Maplegrove NE with the following members present: Trustee President Michael L. Lynch, Trustee Vice President Lisa R. Shafer, Trustee Allen E. Gress and Fiscal Officer Barry L. Evans.

Trustee Lynch called the meeting to order at 7:00 PM and led the staff and audience in the Pledge of Allegiance.

NOTE: Meeting reports are available at the township office. Copies are 10¢ per page.

FIRE: (Richard Peterson, Fire Chief)

Resolution - Hire 14 FF EMT/Paramedics: Chief Peterson reported all personnel passed background checks and are ready for orientation. Firefighters will be paid at a rate of $14.42 per hour and EMT/Paramedics will be paid at a rate of $11.69 per hour. They will be sworn in at the December 9, 2010 Trustees meeting.

TRUSTEE SHAFER MOTIONED TO APPROVE HIRING 14 FIRE PERSONNEL AS FIREFIGHTER EMT/PARAMEDICS EFFECTIVE 11-19-10 SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-236

Roll call voting: Mrs. Shafer – YES, Mr. Gress – YES, Mr. Lynch- YES

Resolution – Resignation FF/Paramedic Andy Bolgiano: Chief Peterson reported Andy is opening a restaurant and it’s taking up a lot of his time. He is leaving on good terms. TRUSTEE SHAFER MOTIONED TO ACCEPT THE RESIGNATION OF FF/PARAMEDIC ANDY BOLGIANO SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-237

Roll call voting: Mrs. Shafer – YES, Mr. Gress – YES, Mr. Lynch – YES

Resolution - Medical Mutual EMS Reimbursement Agreement: TRUSTEE GRESS MOTIONED TO BE A PART OF THE MEDICAL MUTUAL EMS SUPER MED REIMBURSEMENT AGREEMENT TO ALLOW THE FIRE DEPT. TO RECEIVE EMS REIMBURSEMENT PAYMENTS DIRECTLY SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#10-238

Roll call voting: Mr. Gress – YES, Mrs. Shafer – YES, Mr. Lynch – YES

Resolution – October 2010 Fire Report: TRUSTEE GRESS MOTIONED TO APPROVE THE OCTOBER 2010 FIRE REPORT AS PRESENTED SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#10-239

Roll call voting: Mr. Gress – YES, Mrs. Shafer – YES, Mr. Lynch – YES

ROAD: (Jack Magee, Hwy. Superintendent)

Work Session / Trustees Organizational Meeting for 2011: After discussion, the Board agreed to hold the 2011 organizational meeting on Tuesday, January 4^th at 6:00 PM at the township hall with the road department goal setting work session to follow at 7 PM.

Compost figures: Jack reported the City of Louisville will be closing their facility December 4^th and will not reopen. He did some checking and found our man hours last year at this time to load compost was approximately 7 ½ hours compared to 22 hours this year at an approximate cost of $13,252. Magee said this is the estimated cost to chip & seal township roads. Trustees received a letter from City Manager, Tom Ault, stating City Council would like to meet with them to discuss sharing the additional expense this will put on the township. The Board requested township secretary, Sharon Shaub, send a letter to Mr. Ault letting him know they would like to meet with city council after the 1^st of the year.

Resolution – Road Report: TRUSTEE SHAFER MOTIONED TO APPROVE THE NOVEMBER 18, 2010 ROAD REPORT AS PRESENTED SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-240

Roll call voting: Mrs. Shafer – YES, Mr. Gress- YES, Mr. Lynch – YES

2010 November 18 Trustees Minutes (Cont.)

ZONING: (Keith Lasure, Zoning Inspector)

Zoning Board of Appeals and Commission terms expiring: One member seat on both boards will expire 12/31/10 and one alternate seat on both boards will expire 12/31/10. Deadline for applications is November 30^th.

Clean up of Emmanuel Bible Church at 5370 N. Nickelplate: Emmanuel Bible Church has been deemed an economic/structural total loss due to a fire. Lasure reported he and Trustee Gress contacted Eric Yoder today and the EPA is delaying the cleanup. Mr. Yoder said when this gets straightened out and weather permitting, he would start to move forward with the cleanup.

Update on Problems regarding Victory Avenue and Apple Street:

o Victory Avenue: Lasure said the sewer is hooked up and there’s water going to Mr. Merola’s house. Lasure said he’d call Todd Paulus at the Stark County Health Department and he and Mr. Paulus will check the residence and report at back at a later date.

o Apple Street: Discussion was held regarding the ongoing problem of heavy equipment stored on Mr. Reed’s property on Apple Street. Lasure said he talked to Lisa Barr and was told the trustees would have to pass a resolution for the prosecutor’s office to proceed with legal action.

Resolution – Prosecutor move forward with legal action against Gary Reed: TRUSTEE SHAFER MOTIONED TO APPROVE THE STARK COUNTY PROSECUTOR’S OFFICE TO PROCEED WITH LEGAL ACTION AGAINST MR. GARY REED of 6271 APPLE STREET TO MOVE HIS HEAVY EQUIPMENT FROM HIS RESIDENCE, WHICH IS IN AN R-1 SINGLE FAMILY RESIDENTIAL DISTRICT SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-240(a)

Resolution – October 2011 Zoning Report for Stark County Auditor: TRUSTEE SHAFER MOTIONED TO APPROVE THE OCTOBER 2011 ZONING REPORT FOR THE S.C.A. AS PRESENTED SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-241

Roll call voting: Mrs. Shafer – YES, Mr. Gress – YES, Mr. Lynch – YES

Resolution – Zoning Report: TRUSTEE SHAFER MOTIONED TO APPROVE THE NOVEMBER 18, 2010 ZONING REPORT AS PRESENTED SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-242

Roll call voting: Mrs. Shafer – YES, Mr. Gress – YES, Mr. Lynch - YES

FISCAL OFFICER: (Barry Evans)

Resolution – Approve transfers: TRUSTEE SHAFER MOTIONED TO APPROVE $15,000 FROM 03-C-03 CONTRACTS TO 03-A-04 TOOLS & EQUIP., $5,000 FROM 03-C-03 CONTRACTS TO 03-B-04 OTHER EXP., $10,000 FROM 03-C-03 CONTRACTS TO 03-B-02 MATERIALS FOR A TOTAL OF $30,000 AND $3,000 FROM 28-A-01 SALARIES TO 28-A-09 OTHER EXP. SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-243

Roll call voting: Mrs. Shafer – YES, Mr. Gress – YES, Mr. Lynch – YES

Add Capital Expenditure category for Fire & Road Funds: Barry reported he has the language prepared but is not ready to pass a resolution yet. This was tabled to a later date.

CITIZENS:

o Kedrick Holbrook of 4721 Fruitland stepped to the podium and said he was going to talk about the heavy equipment still in Mr. Reed’s yard on Apple Street, but this was already discussed under zoning.

TRUSTEES: (Mike Lynch, Lisa Shafer, Allen Gress)

2011 BAS Workshop (Boundary & Annexation Survey): The Census Bureau is conducting a series of BAS workshops in December and January. The workshops will provide an overview of the 2011 BAS, why it’s important to respond and a review of the procedures to complete the BAS. Lynch said he would go if it was in Columbus in December and Gress said he would go if it was in Columbus in January.

2010 November 18 Trustees Minutes (Cont.)

Resolution - 2011 Winter Conference – Feb. 9 – 12 @ Columbus Convention Center: After discussion, TRUSTEE GRESS MOTIONED FOR THE TRUSTEES AND FISCAL OFFICER TO ATTEND THE 2011 WINTER CONFERENCE FEB. 9 – 12 IN COLUMBUS, OHIO SECONDED BY TRUSTEE LYNCH. MOTION CARRIED. RES#10-244

Roll call voting: Mr. Gress – YES, Mr. Lynch – YES, Mrs. Shafer – YS

TRUSTEE LYNCH MOTIONED TO APPROVE RICH PETERSON, JACK MAGEE AND KEITH LASURE TO ATTEND THE 2011 WINTER CONFERENCE AS WELL SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-245

Roll call voting: Mr. Lynch – YES, Mr. Gress – YES, Mrs. Shafer – YES

Update on Employee Handbook project: Trustee Gress reported he gathered employee handbooks from Plain, Lake and Washington Townships and wants to get books from Marlboro and Osnaburg as well. He said he would head up this project. The Board agreed.

Discussion – office space: Trustee Shafer reported due to the township’s budget, we will not be able to rent office space at the Jeffries’ building on Louisville Street at this time. If the building is still available in the spring, we will revisit it then. She said she will talk to Mr. Jeffries and asked the township secretary to send a letter to him explaining the situation.

Dismissal notice to grant writer and advertise position: After discussion, the board agreed to write a letter to Ms. Holsopple in January dismissing her as our grant writer and to advertise for the position at that time.

RESOLUTION - APPROVE OCTOBER 28, 2010 MINUTES:

TRUSTEE GRESS MOTIONED TO APPROVE THE OCTOBER 28, 2010 MINUTES AS WRITTEN SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#10-246

Roll call voting: Mr. Gress – YES, Mrs. Shafer – YES, Mr. Lynch - YES

RESOLUTION - APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:

TRUSTEE SHAFER MOTIONED TO APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS IN THE AMOUNT OF $196,082.38 SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#10-247

Roll call voting: Mrs. Shafer – YES, Mr. Gress – YES, Mr. Lynch - YES

RESOLUTION - SIGN CHECKS AND ADJOURN:

TRUSTEE GRESS MOTIONED TO SIGN CHECKS AND ADJOURN AT 7:40 PM SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#10-248

Roll call voting: Mr. Gress – YES, Mrs. Shafer – YES, Mr. Lynch - YES

________________________ _____________________________

ATTEST: Barry L. Evans Michael L. Lynch, Trustee President

Fiscal Officer

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Lisa R. Shafer, Trustee Vice President

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Allen E. Gress, Trustee