MINUTES

NIMISHILLEN TOWNSHIP BOARD OF TRUSTEES

AUGUST 27, 2009

 

On Thursday, August 27, 2009, the Nimishillen Township Board of Trustees met in regular session at 7:00 PM.  Present:  Trustee President Lisa R. Shafer, Trustee Vice President Michael L. Lynch, Trustee Allen E. Gress and Fiscal Officer Barry L. Evans.

 

Trustee President Shafer brought the meeting to order at 7:00 PM and led the staff and audience in the Pledge of Allegiance.

 

Note:  A work session was held at 6:00 PM prior to tonight meeting for the purpose of interviewing applicants for a grant writer.

 

Note:  All reports are available at the township office located at 4915 N. Nickelplate.

 

INVOCATION: 

 

Trustee Lynch gave the invocation.

 

FIRE DEPARTMENT:

 

Fire Station Repairs: The holes in the parking lot at Fire Station #3 have been filled a couple of times and the fire fighters will repair the deck as time permits.  The light at Sta. #2 has been fixed.

 

Update on septic system at Sta. #2: Chief Peterson reported Hammontree Associates have the plans almost completed.  He said he hopes to have them by the next meeting for the Board to view.

 

Accept resignations for Brian Lamm and Brian Michna: TRUSTEE GRESS MOTIONED TO ACCEPT RESIGNATIONS FOR BRIAN LAMM AND BRIAN MICHNA SECONDED BY TRUSTEE LYNCH.  MOTION CARRIED.  RES#09-147

 

            Roll call voting:          Mr. Gress        -           YES

                                                Mr. Lynch        -           YES

                                                Mrs. Shafer     -           YES

 

Fire Report: TRUSTEE LYNCH MOTIONED TO APPROVE THE JULY 2009 FIRE REPORT AS PRESENTED SECONDED BY TRUSTEE GRESS.  MOTION CARRIED.  RES#09-148

 

            Roll call voting:          Mr. Lynch        -           YES

                                                Mr. Gress        -           YES

                                                Mrs. Shafer     -           YES

 

2009, August 27 Trustees Minutes (Cont.)

 

 

ROAD DEPARTMENT:

 

Update on garage door openers: Jack reported the cost to install the latching relays and to run wires so the big overhead garage doors won’t go up on their own is $775.00, which will be installed in the next couple of weeks.

 

(The rest of the Road Department items will be discussed after the following hearing):

 

7:30 PM – HEARING TO CONSIDER PROPOSED AMENDMENTS TO THE NIMISHILLEN TOWNSIHP ZONING RESOLUTION:

 

Keith Lasure explained some definitions and other items in our current Zoning Resolution are outdated.  Many meetings have been held in the past year going over the book and proposing updates in the book. 

 

After discussion and with no one in attendance of tonight’s hearing to speak either for or against the proposed text amendments, TRUSTEE GRESS MOTIONED TO ACCEPT THE NIMISHILLEN TOWNSHIP ZONING COMMISSION’S RECOMMENDATION FOR PROPOSED AMENDMENTS TO THE NIM. TWP. ZONING RESOLUTION, WHICH WOULD ADD A VARIETY OF TYPES OF DEFINITIONS FOR TYPES OF ‘DAY CARE’ FACILITIES, ‘CHURCH’ AND ‘MULCH PROCESSING OPERATION’; MAKE MODIFICATIONS TO GENERAL STANDARDS; MAKE MINOR CORRECTIONS AND ADJUSTMENTS TO DISTRICT REGULATIONS; AND MAKE REVISIONS AND ADDITIONS TO PARKING AND LOADING REQUIREMENTS AND CONDITIONAL ZONING CERTIFICATES SECONDED BY TRUSTEE LYNCH.  MOTION CARRIED.  RES#09-149 (A copy of the complete amendment is attached)

 

            Roll call voting:          Mr. Gress        -           YES

                                                Mr. Lynch        -           YES

                                                Mrs. Shafer     -           YES

 

ROAD DEPARTMENT (Cont.)

 

Resolution to participate in the Stark County Co-Operative Purchasing Highway (Rock) Salt - Bid #2702 – May 5, 2009: Jack reported the price is up 15% from last year.  The contract was awarded to Cargill Inc. Deicing Technologies Business Unit in North Olmsted, Ohio.  After discussion, TRUSTEE GRESS MOTIONED TO APPROVE PARTICIPATION IN THE STARK COUNTY CO-OPERATIVE PURCHASING HIGHWAY (ROCK) SALT PROGRAM AT $47.09/T DUMPED – PRICES FIRM

 

 

 

2009, August 27 Trustees Minutes (Cont.)

 

 

THROUGH JUNE 30, 2010 SECONDED BY TRUSTEE LYNCH.  MOTION CARRIED.  RES#09-150

 

            Roll call voting:          Mr. Gress        -           YES

                                                Mr. Lynch        -           YES

                                                Mrs. Shafer     -           YES

 

Paving Program: Because Central-Allied is running behind, the new start date for paving is now August 31st. 

 

Road Report: TRUSTEE GRESS MOTIONED TO APPROVE THE ROAD REPORT FOR AUGUST 27, 2009 AS PRESENTED SECONDED BY TRUSTEE LYNCH.  MOTION CARRIED.  RES#09-151

 

            Roll call voting:          Mr. Gress        -           YES

                                                Mr. Lynch        -           YES

                                                Mrs. Shafer     -           YES

 

ZONING DEPARTMENT:

 

Resolution to approve production of the Nim. Twp. Zoning Resolution: After discussion, TRUSTEE GRESS MOTIONED TO APPROVE REGIONAL PLANNING PRODUCING THE NIMISHILLEN TOWNSHIP ZONING RESOLUTION AT A COST NOT TO EXCEED $3,000.00 SECONDED BY TRUSTEE LYNCH.  MOTION CARRIED.  RES#09-152

 

            Roll call voting:          Mr. Gress        -           YES

                                                Mr. Lynch        -           YES

                                                Mrs. Shafer     -           YES

 

Cost to replace / repair sound system at township hall: Keith reported two quotes were received to install / repair the sound system at the township hall, which was struck by lightening on August 11th.  Audio Corner submitted a quote for $1,533.80 and Sentry Security Inc. submitted a quote for $1,305.00.  The Board approved to move forward with Sentry for $1,305.00.

 

Station #2 has been struck by lightening several times.  To avoid this problem in the future, Russ Goffus suggested the system be unplugged when not in use.  Ron Derry suggested we have a ‘whole building’ surge protector installed.  Chief Peterson said he would have Abbott Electric take a look at it while they are at Sta. #2 regarding another issue.

 

 

2009, August 27 Trustees Minutes (Cont.)

 

 

Noise problems and solutions:

 

Mrs. Shafer said she and the other two trustees have been receiving calls regarding a noise problem at the same location.  Each had been working on it without the other knowing.  Stark County Prosecutor, Lisa Barr, has been working on this with Keith Lasure, the Board and the Sheriff’s Department.  The Board agreed to let the prosecutor do her job and wait until she has gathered the information needed before proceeding further on their own.

 

Zoning Report: TRUSTEE GRESS MOTIONED TO APPROVE THE ZONING REPORT FOR AUGUST 27, 2009 AS PRESENTED SECONDED BY TRUSTEE LYNCH.  MOTION CARRIED.  RES#09-153

 

            Roll call voting:          Mr. Gress        -           YES

                                                Mr. Lynch        -           YES

                                                Mrs. Shafer     -           YES

 

CITIZENS:

 

 

TRUSTEES:

 

Use of township truck in Constitution Parade: Discussion was held about using the two-ton truck to pull the Bicentennial Float in the Constitution Parade.  After discussion, Jack said he would check on drivers.  Township secretary, Sharon Shaub, checked with our insurance agent, Jeannie Sacconi.  Ms. Sacconi said it would be covered under our policy.

 

Update – St. Joe’s project: Mrs. Shafer reported she heard from Louisville City Manager, Tom Ault, on the St. Joe’s project.  Mr. Ault said they had the bid opening on the St. Joe’s Detention Basin last Friday (Aug. 21st) and the low bidder was Easton Construction, Inc. from North Canton.  Their bid for the construction portion of this job was $91,629.50.  There were a total of 12 bids submitted.  The City will be entering into a contract with Easton Construction and will be seeking to initiate work in the very near future.  The bid was well within the estimated total.

 

2009, August 27 Trustees Minutes (Cont.)

 

 

8th Annual Nimishillen Creek Litter Clean Up: Mrs. Shafer said there are several agencies participating and waiver forms are available on line.  The creek clean up will be held on Saturday, September 12th.  Further information can be obtained by calling the township office at 330-875-9924.

 

EXECUTIVE SESSION:

 

TRUSTEE GRESS MOTIONED TO ENTER INTO EXECUTIVE SESSION AT 8:06 PM PER #1 IN THE OHIO SUNSHINE LAW BOOK, PERSONNEL – PURSUANT TO

DIVISION (G) (1) OF THIS SECTION TO CONSIDER THE DISMISSAL OF A PUBLIC EMPLOYEE SECONDED BY TRUSTEE LYNCH.  MOTION CARRIED.  RES#09-154

 

            Roll call voting:          Mr. Gress        -           YES

                                                Mr. Lynch        -           YES

                                                Mrs. Shafer     -           YES

 

TRUSTEE LYNCH MOTIONED TO RETURN FROM EXECUTIVE SESSION AT 8:16 PM AND RESUME THE REGULAR TRUSTEES MEETING SECONDED BY TRUSTEE GRESS.  MOTION CARRIED.  RES#09-155

 

            Roll call voting:          Mr. Lynch        -           YES

                                                Mr. Gress        -           YES

                                                Mrs. Shafer     -           YES

 

TRUSTEE SHAFER MOTIONED TO HAVE RICH PETERSON PROCEED TO THE PROSECUTOR’S OFFICE TO FOLLOW THE PROCEDURE IN THE DISMISSAL OF AN EMPLOYEE SECONDED BY TRUSTEE GRESS.  MOTION CARRIED.  RES#09-156

 

            Roll call voting:          Mrs. Shafer     -           YES

                                                Mr. Gress        -           YES

                                                Mr. Lynch        -           YES

 

GRANT WRITER INTERVIEWS:

 

A work session was held at 6:00 prior to tonight’s meeting at 7:00 to hold interviews for a grant writer.  There were three candidates and all interviewed well.  The Board asked the township secretary to do a background and reference check on one of the applicants.

 

 

 

 

2009, August 27 Trustees Minutes (Cont.)

 

 

APPROVE AUGUST 13, 2009 MINUTES:

 

TRUSTEE LYNCH MOTIONED TO APPROVE THE AUGUST 13, 2009 MINUTES AS WRITTEN SECONDED BY TRUSTEE GRESS.  MOTION CARRIED.  RES#09-157

 

            Roll call voting:          Mr. Lynch        -           YES

                                                Mr. Gress        -           YES

                                                Mrs. Shafer     -           YES

 

APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:

 

TRUSTEE LYNCH MOTIONED TO APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS IN THE AMOUNT OF $13,714.49 SECONDED BY TRUSTEE GRESS.  MOTION CARRIED.  RES#09-158

 

            Roll call voting:          Mr. Lynch        -           YES

                                                Mr. Gress        -           YES

                                                Mrs. Shafer     -           YES

 

SIGN CHECKS AND ADJOURN:

 

TRUSTEE LYNCH MOTIONED TO SIGN CHECKS AND ADJOURN AT 8:20 PM SECONDED BY TRUSTEE GRESS.  MOTION CARRIED.  RES#09-159

 

 

            Roll call voting:          Mr. Lynch        -           YES

                                                Mr. Gress        -           YES

                                                Mrs. Shafer     -           YES

 

 

_____________________________              __________________________________

Attested by: Barry L. Evans                            Lisa R. Shafer, President

                    Fiscal Officer

 

 

                                                                        ___________________________________

                                                                        Michael L. Lynch, Vice President

 

 

                                                                        ____________________________________

                                                                        Allen E. Gress, Trustee