Nimishillen Township Board of Trustees
Regular Meeting
May 14, 2009
On Thursday, May 14, 2009, the Board of Trustees of
Nimishillen Township met in regular session at 7:00 PM at the Nimishillen
Township Hall located at 4422 Maplegrove NE with the following members
present: Trustee President Lisa R.
Shafer, Trustee Vice President Michael L. Lynch, Trustee Allen E. Gress and
Fiscal Officer Barry L. Evans.
Trustee Shafer called the meeting to order at 7:00 PM and led the staff and audience in the Pledge of Allegiance.
Trustee Lynch gave the invocation.
FIRE DEPARTMENT: (Rich Peterson, Fire Chief)
Fire Levy: Chief Peterson thanked all residents for the passage of the fire levy and thanked the board for their support in helping to get it passed.
Set date for planning meeting: Trustee Gress would like a meeting set sometime in June to determine where the fire department is going with the extra funds of $180,000.00. After discussion, the board agreed to get dates and times to Sharon when they would be available.
Update SCOG 911 activity: Chief Peterson gave the board a copy of the minutes from the last SCOG meeting. The SCOG Governance Board is a board to consolidate the dispatch center in Stark County. Stated in the minutes were objectives by Mr. Concatto, the project manager. Peterson said it doesn’t go with what we were originally told would happen. He said he has some real concerns and said we dispatch for several agencies with Atwater recently added and other agencies interested. Some have concerns to the point where many of them have asked if we’re getting out of the business.
Peterson had some conversations with Mr. Concatto. This is a two or three year project and his plan for this is to be one center. Peterson said he is adamantly opposed as well as the public safety officials.
The Stark County fire chiefs met with not only with Randy Gonzalez but also with Commissioner Bosley who made it very clear that they wanted to see at least one redundant site. Peterson is concerned about the amount of money they say they will generate. It’s a concern if they get the sales tax on the ballot. Peterson said he doesn’t think we can stop and wait but it’s the board’s decision. He said we have more interested agencies. He talked with the City of N. Canton again and said we have yet to receive any response to our formal inquiry request to the 9-1-1 Planning Committee for funding. There are other funding opportunities for us such as other grants. Peterson said we operate a regional communications center. Regarding the FEMA Grant (Fire
May 14, 2009 Regular Trustees Meeting / Page 2 (Cont.)
Act Grant) the Mobile Data Terminals (MDT’s), Automatic
Vehicle Location System (AVL) and MARCS 800 MHz radio system – we would score
very high on these and it would also provide us with another layer of service
in the communications center. If the
funding is available now, Peterson said we need to take advantage of it – not
just sit back and wait. Peterson feels
we should pull ourselves off the governance committee because our input has not
been considered.
After further discussion, TRUSTEE SHAFER ASKED THE BOARD FOR A RESOLUTION THAT WE CEASE OUR PARTICIPATION WITH THE SCOG GOVERNANCE COMMITTEE AND GO OFF ON OUR OWN SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#09-082
Roll call voting: Mrs. Shafer - YES
Mr. Gress - YES
Mr. Lynch - YES
The board asked Chief Peterson to compose a letter withdrawing from the SCOG program for dispatching and continue on our own, which the board would sign. The letter should include the aforementioned resolution.
Station #2 septic repair: Chief Peterson reported the cleanout was found. The front pump system is not working. Abbott Electric came out and traced some circuits and found we have a bad electrical connection between here and the sump pump. Abbott gave a quote to excavate and repair the conduit ($1,911.00). When completed, it will pump out the gray water and Feller can then finish.
TRUSTEE GRESS MOTIONED TO CONTRACT WITH ABBOTT ELECTRIC COMPANY FOR $1,911.00 TO COMPLETE THE EXCAVATION AND REPLACE THE WIRES TO THE SUMP PUMP LOCATED IN THE FRONT OF STA. #2 SECONDED BY TRUSTEE LYNCH. MOTION CARRIED. RES#09-083
Roll call voting: Mr. Gress - YES
Mr. Lynch - YES
Mrs. Shafer - YES
Station #3: Trustee Gress brought up the parking lot at Sta. #3 and said it needed to be patched and sealed. The front of Station #2 needs painted and the outdoor light needs fixed. Peterson said he would get quotes.
Approval to prepare bid specs: After discussion, TRUSTEE GRESS MOTIONED THE
FIRE DEPARTMENT PREPARE BID SPECIFICATIONS FOR A 2010 GRASS FIRE TRUCK SECONDED
BY TRUSTEE LYNCH. MOTION
CARRIED. RES#09-084
Roll call voting: Mr. Gress - YES
Mr. Lynch - YES
Mrs. Shafer - YES
May 14, 2009 Regular Trustees Meeting / Page 3 (Cont.)
Fire Act Grant application items: Chief Peterson reported the items he’ll be applying for are:
· Mobile Data Terminals (MDT’s)
· Automatic Vehicle Location System (AVL)
· Self contained breathing apparatus & bottles
· MARCS 800 MHz radio equipment (Multi Agency Radio Communications System)
ROAD DEPARTMENT: (Jack Magee, Highway Superintendent)
Road Levy:
Jack thanked residents for passing the road levy.
Road sweeping:
Jeff Zucal, owner of Sky Sweeping, sold all of his equipment and won’t
be able to fulfill the contract to sweep township roads. Jack said the next lowest bidder was Buckeye
Sweeping. He talked to Buckeye and they
said they would honor their quote that they quoted during the quoting process.
After discussion, TRUSTEE LYNCH MONTIONED TO RESCIND
RES#09-060 AWARDING SKY SWEEPING THE CONTACT TO SWEEP TOWNSHIP ROADS AND
MOTIONED TO AWARD THE ROAD SWEEPING CONTRACT TO BUCKEYE SWEEPING OF AKRON, OHIO
IN THE AMOUNT OF $3,650.00 TO COMMENCE NO LATER THAN MAY 18, 2009 AND TO BE
COMPLETED NO LATER THAN 30 DAYS FROM THE START DATE SECONED BY TRUSTEE
SHAFER. MOTION CARRIED. RES#09-085
Roll call voting: Mr. Lynch - YES
Mrs. Shafer - YES
Mr. Gress - YES
Thank you to Jerry’s Excavating: Jack thanked Jerry’s Excavating for their generous donation of mulch at the township road department.
Purchase mortar mixer: Jack reported he purchased a mortar mixer from Waco at a cost of $2,125.00.
Crossovers Glenhaven area: Trustee Gress stated he received several calls to thank the road department for putting in new crossovers in the Glenhaven area. Gress stated the residents were very appreciative.
Road Report for May 14,
2009: TRUSTEE GRESS MOTIONED TO
APPROVE THE WRITTEN ROAD REPORT FOR MAY 14, 2009 SECONDED BY TRUSTEE
LYNCH. MOTION CARRIED. RES#09-086
Roll call voting: Mr. Gress - YES
Mr. Lynch - YES
Mrs. Shafer - YES
May 14, 2009 Regular Trustees Meeting / Page 4 (Cont.)
7:30 PM – Open Road Material Bids: The trustees opened and read aloud road material bids from National Lime & Stone located in Canton, LaFarge No. America located in Alliance, Kimble Clay & Limestone located in East Sparta, Central Allied located in Louisville, SOS Trucking located in Independence, Joseph A. Jeffries Co. located in Louisville, Northstar Asphalt located in N. Canton, J & D Mining located in Magnolia and Hughes Contracting, Inc. located in Suffield. (Bid tabulation sheet attached)
Jack will go over all the bids. They will be awarded at the next trustees’ meeting on May 28, 2009.
ZONING DEPARTMENT: (Keith Lasure, Zoning Inspector)
Mowing: Keith said originally he thought it would be a good idea to buy a mower and hire high school students to mow but after talking to Jack, he didn’t think it would work out due to liability.
Trustee Gress stated he would like to do away with mowing private properties to help cut costs. After discussion, due to health & safety factors to township residents and the fact that unmowed and unkept property would be an eyesore to the township, it was agreed to continue mowing private properties.
The subject of reimbursement for the cost to mow was discussed. Trustee Lynch will check with the Ohio Township Association as to whether or not townships must mow private properties and Barry and Keith will contact the auditor’s office and find out if there’s a faster way to recoup monies spent to have properties mowed.
Status of Nimishillen Township Zoning Resolution: Keith reported a meeting would be set up sometime in June to go over and review what Mary Lee Sponseller put together for us.
Storm Water Mapping: Keith said even though he has five years to complete the storm water mapping, EPA wants it done by GIS & GPS machines. Keith would like to check with Regional Planning because they have this system. There are also some engineering firms offering to do the storm water mapping. Keith said he’ll need to get some bids because it would cost entirely too much for the township to buy one of these machines and then train him to use it.
2009 April Zoning Report for Stark County Auditor: TRUSTEE SHAFER MOTIONED TO APPROVE THE 2009 APRIL ZONING REPORT FOR THE STARK COUNTY AUDITOR SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#09-087
Roll call voting: Mrs. Shafer - YES
Mr. Gress - YES
Mr. Lynch - YES
May 14, 2009 Regular Trustees Meeting / Page 5 (Cont.)
Zoning Report for May 14,
2009: TRUSTEE SHAFER MOTIONED TO APPROVE THE
ZONING REPORT FOR MAY 14, 2009 AS PRESENTED SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#09-088
Roll call voting: Mrs. Shafer - YES
Mr. Gress - YES
Mr. Lynch - YES
CONCERNS OF FISCAL OFFICER: (Barry Evans, Fiscal Officer)
Transfers per Res#09-011:
April 30, 2009:
From: 10-A-15 $10,000.00,
10-A-10 $8,000.00,10-A-09 $5,000.00
10-A-08 $ 4,000.00
To: 10-A-15
Worker’s Comp. Fire Dept.
From: 01-A-26 $3,913.00
To: 01-A-15 Worker’s
Comp. General Fund
From: 04-A-13 $2,000.00
To: 04-A-03 Worker’s
Comp. Road Dept.
From: 23-B-04 $3,411.00
To: 23-A-03 Worker’s
Comp. Road Dept.
From: 04-A-04 $1,991.00
To: 04-A-03 Worker’s Comp
Road Dept.
Bureau of
Workers’ Comp: Barry explained there was an unexpected increase in
our WC premium. Trustee Shafer said she
and Tillie Kinsley attended a BWC seminar on how to reduce premiums. There are a lot of changes to the BWC as far
as group discounts. We were kicked out
of our group due to the total claims we had.
Mrs. Shafer reported she, Tillie and Barry will be meeting with Dawn
Gates, our claims specialist, to look at different options to hopefully reduce
our premiums and to get discounts and said they would also be looking at
different safety programs.
Status of records retention plans: Barry reported at present, he’s working with Chief Peterson and going through fire department records.
May 14, 2009 Regular Trustees Meeting / Page 6 (Cont.)
CONCERNS
OF CITIZENS:
Betty Derry of 8063 Columbus Road gave an
update on the Bicentennial activities:
TRUSTEES: (Lisa Shafer, Mike Lynch, Allen Gress)
APPROVE APRIL 23, 2009
MINUTES:
TRUSTEE LYNCH MOTIONED
TO APPROVE THE APRIL 23, 2009 MINUTES AS WRITTEN SECONDED BY TRUSTEE
GRESS. MOTION CARRIED. RES#09-089
Roll call voting: Mr. Lynch - YES
Mr.
Gress - YES
Mrs.
Shafer - YES
APPROVE ALL PURCHASE
ORDERS, FINANCIAL REPORT AND PAY BILLS:
TRUSTEE LYNCH MOTIONED TO
APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS IN THE AMOUNT OF
$47,683.74 SECONDED BY TRUSTEE GRESS. MOTION
CARRIED. RES#09-090
Roll call voting: Mr.
Lynch - YES
May 14, 2009 Regular Trustees Meeting / Page 7 (Cont.)
SIGN CHECKS AND
ADJOURN:
TRUSTEE LYNCH MOTIONED TO SIGN CHECKS AND ADJOURN AT 8:30 PM
SECONDED BY TRUSEE GRESS. MOTION
CARRIED. RES#09-091
Roll call
voting: Mr. Lynch - YES
Mr.
Gress - Yes
Mrs.
Shafer - YES
_______________________________ __________________________
ATTEST: Barry L. Evans, Fiscal Officer Lisa R. Shafer, President
__________________________
Michael
L. Lynch, Vice President
__________________________
Allen E.
Gress, Trustee