RES#09-118

Nimishillen Township Board of Trustees

Regular Meeting

June 11, 2009

On Thursday, June 11, 2009, the Board of Trustees of Nimishillen Township met in regular session at 7:00 PM at the Nimishillen Township Hall located at 4422 Maplegrove NE with the following members present: Trustee President Lisa R. Shafer, Trustee Vice President Michael L. Lynch, Trustee Allen E. Gress and Fiscal Officer Barry L. Evans.

Trustee Shafer called the meeting to order at 7:00 PM and led the staff and audience in the Pledge of Allegiance.

MOMENT OF SILENCE:

Trustee Lynch asked for a moment of silence for Captain James Hall of the Canton Fire Department who passed away unexpectedly.

INVOCATION:

Trustee Lynch gave the invocation.

FIRE DEPARTMENT: (Rich Peterson, Fire Chief)

Station #2 Septic System Update: Chief Peterson reported the electric was restored in the front, the pump is working and the new junction box is up. The water in the drains is out. The Chief called Feller Excavating to shoot the elevations and after that is done, we can move forward. Also, the light in the front has been fixed.

April 2009 Fire Report: TRUSTEE SHAFER MOTIONED TO ACCEPT THE APRIL 2009 FIRE REPORT AS PRESENTED SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#09-103

Roll call voting: Mrs. Shafer - YES

Mr. Gress - YES

Mr. Lynch - YES

A copy of the fire report is on file at the township office.

June 11, 2009 Regular Trustees Meeting / Page 2 (Cont.)

Update on SCOGS: Trustee Shafer reported she attended the SCOGS meeting on June 9^th. Both Randy Gonzalez and Joe Concatto were in attendance. They gave an update on the 9-1-1 plans they have in place. Mrs. Shafer said basically everything they said at the meeting was nothing they’ve actually told the public. The public was told the opposite of what they are telling the SCOGS committee, which is what this board has been saying for quite some time and have been ridiculed for it.

The following topics were discussed at the meeting:

• How long it was going to take to set up a 9-1-1 center
• Having four (4) centers
• Having one (1) center
• Announced the new center was going to be at the Sheriff’s Dept. in the basement and at the City of Canton – these two sites were going to be what was chosen. Mrs. Shafer said she found this odd since their committees haven’t actually met.
• Dispatchers – Joe Concatto and Randy Gonzalez will be sending a letter to meet with all of the dispatchers from all of the different agencies
• Stated they were going to have a meeting with the Governance Committee about a budget time-line and the new 9-1-1 system as they see it
• Plan B – Buying 800 frequency radios for some of the stations
• Short term Plan – Said with four (4) centers this is impossible to do this in six months

Mrs. Shafer said they were all over the place with the 9-1-1 and they said they have no plan… yet they imposed a tax.

• Dispatching – Joe Concatto mentioned that dispatching would not be free and they have told the public this was going to be free.
• Cencom – Had a conversation with the Chief and they were talking about how some of our dispatchers have only dispatched for police and some only for fire.
• Work Stations are needed at our facility

Mrs. Shafer reported she and the Chief have gone to a meeting and had followed procedures. The Chief had done all the work. He had asked for funding for our center and it appears that the paperwork disappeared into thin air and no one is moving on it. Mrs. Shafer said this is very discouraging.

We’ve never received any money from the county. The Chief said there’s nearly $3,000,000.00 of cellular money earmarked for 9-1-1. They’ve been collecting this for at least the last five (5) years, which was extended. Chief Peterson said

June 11, 2009 Regular Trustees Meeting / Page 3 (Cont.)

this money was designed specifically to upgrade equipment for dispatch centers so they can receive Phase II cellular calls, which give the locations. The Chief said we’ve asked for this money for years and were denied years ago when the dispatch center was put together. He said we asked not for reimbursement but just to allow us to put another three positions and it sounds like they are not interested. Chief Peterson stated he has no interest in participating in it because it’s already predetermined. At this point, our options now (since we have been denied local funds) will be to go after grants for equipment. Chief Peterson applied for a $690,000.00 grant through the Fire Act and FEMA.

Chief Peterson reported Cencom is the largest regional communication center and dispatches for more agencies based on population than any other center in Stark County. He said the director has never been to our center and said he’s not interested in arguing anymore. He said we’d do what’s best for our residents and residents of the communities we dispatch for and continue to provide the best possible services we can.

After further discussion, Trustee Lynch suggested the Board send a letter to our agencies to reassure them that we are still here and operating.

Trustee Gress suggested spending a couple hundred dollars to seek legal council as to our options of retrieving some of our residents’ money. After discussion, it was felt legal council would not be fruitful. The Chief said he’d rather take that couple hundred dollars and hire a grant writer. Trustee Shafer agreed with the Chief and said we should move on with our dispatch center, apply for grants and do what we need to do.

Trustee Shafer suggested the Board invite Commission Bosley to come to our next meeting so he could offer some information on the 9-1-1 stance, and also invite Randy Gonzales and Joe Concatto.

Trustee Gress suggested contacting grant writers to work for us and enter into negotiations. The Board then agreed to place an ad in the paper for a grant writer.

Donation from Kehl’s: Chief Peterson thanked Kehl’s for donating flowers to all three fire stations.

June 11, 2009 Regular Trustees Meeting / Page 4 (Cont.)

ROAD DEPARTMENT: (Jack Magee, Highway Superintendent)

Award 2009 Roadway / Paving Improvement: Mr. Magee said we’d be putting down 1 ½” of asphalt covering 3.14 miles of roads and named the roads to be paved. (List attached)

TRUSTEE GRESS MOTIONED TO ENTER INTO A CONTRACT WITH CENTRAL ALLIED FOR $173,503.50 TO PAVE 3.14 MILES OF ROADWAY PER THEIR BID SECONDED BY TRUSTEE LYNCH. MOTION CARRIED. RES#09-104

Roll call voting: Mr. Gress - Yes

Mr. Lynch - Yes

Mrs. Shafer - Yes

June 11, 2009 Road Report: TRUSTEE GRESS MOTIONED TO APPROVE THE JUNE 11, 2009 ROAD REPORT AS PRESENTED SECONDED BY TRUSTEE SHAFER. MOTION CARRIED. RES#09- 09-105

Roll call voting: Mr. Gress - YES

Mrs. Shafer - YES

Mr. Lynch - YES

A copy of the road report is on file at the township office.

ZONING DEPARTMENT:

June 11, 2009 Zoning Report: TRUSTEE SHAFER MOTIONED TO APPROVE THE JUNE 11, 2009 ZONING REPORT AS PRESENTED SECONDED BY MR. GRESS. MOTION CARRIED. RES#09- 106

Roll call voting: Mrs. Shafer - YES

Mr. Gress - YES

Mr. Lynch - YES

Mr. Lasure reported on various items listed in his zoning report. A copy of the report is on file at the township office.

June 11, 2009 Regular Trustees Meeting / Page 5 (Cont.)

May 2009 Zoning Report for Stark County Auditor: TRUSTEE SHAFER MOTIONED TO APPROVE THE MAY 2009 ZONING REPORT FOR THE STARK COUNTY AUDITOR SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#09-107

Roll call voting: Mrs. Shafer - YES

Mr. Gress - YES

Mr. Lynch - YES

A copy of the report is on file at the township office.

FISCAL OFFICER: (Barry L. Evans)

The Fiscal Officer said everything is running smooth.

CONCERNS OF CITIZENS:

Mr. & Mrs. Derry of 8063 Columbus gave an update on the Bicentennial festivities:

• Last meeting was 6/10/09
• In dyer need for volunteers for the Bicentennial festival (40 or more) – contact Betty Derry at 330-875-2829
• Employees of the township invited to volunteer
• Fire Department will be supplying water for the food vendors, first aide, ambulance service if needed and many other things.

Bill Bailey of 6700 Shilling spoke about the Fire Department flyer and asked for additional information as to where the Fire Department money is going.

TRUSTEES: (Lisa Shafer, Mike Lynch, Allen Gress)

Eastview Ditch Project: Trustee Lynch explained the ditch is deteriorating and is need of repair. He reported the county suggested they’d do the work if we provide the pipe. We asked for a legal opinion and were advised we should not provide the pipe because it’s not our responsibility. A letter was also received from Mike Rehfus with Stark County Engineers reaffirming that he doesn’t think we should buy they pipe; however, he would like to meet with all of the interested parties to look at the situation and see what could be done because it is a problem. The Board agreed. Mr. Lynch said he would contact Mr. Rehfus.

CEDA Agreement with Louisville: Trustee Lynch reported he and Barry Evans would be meeting with Tom Ault and Rick Guiley to discuss a possible CEDA agreement.

June 11, 2009 Regular Trustees Meeting / Page 6 (Cont.)

SR62 Project: Trustee Lynch reported SR62 from Wal-Mart to Alliance has been identified as a high accident area. The State is putting a lot of money into revamping this area. Mr. Lynch said he, Jack Magee and Sharon Shaub attended a meeting with DLZ, which is the company handling this for the State. The purpose of the meeting was to gather information for ODOT safety and congestion study in the SR 62 corridor. We were able to voice our concerns about the section at SR62 & California. It looks like we might get some improvements in that area. Minutes from the meeting are available at the township office.

SCTA: Trustee Gress reminded everyone we are hosting the SCTA meeting on Thursday, June 18^th. Employees of the township are invited to attend.

EXECUTIVE SESSION:

TRUSTEE SHAFER MOTIONED TO ENTER INTO EXECUTIVE SESSION AT 7:55 PM PER NO. 1 IN THE OHIO SUNSHINE LAW BOOK - PERSONNEL: TO DISCUSS THE DISCIPLINE AND INVESTIGATION OF COMPLAINTS AGAINST A PUBLIC EMPLOYEE SECONDED BY TRUSTEE LYNCH. MOTION CARRIED. RES#09-108

Roll call voting: Mrs. Shafer - YES

Mr. Lynch - YES

Mr. Gress - YES

TRUSTEE SHAFER MOTIONED TO RETURN FROM EXECUTIVE SESSION AT 8:25 PM AND RESUME THE MEETING SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#09-109

Roll call voting: Mrs. Shafer - YES

Mr. Gress - YES

Mr. Lynch - YES

APPROVE MAY 28, 2009 MINUTES:

TRUSTEE SHAFER MOTIONED TO APPROVE THE MAY 28, 2009 MINUTES AS WRITTEN SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#09-110

Roll call voting: Mrs. Shafer - YES

Mr. Gress - YES

Mr. Lynch - YES

June 11, 2009 Regular Trustees Meeting / Page 7 (Cont.)

APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:

TRUSTEE SHAFER MOTIONED TO APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS IN THE AMOUNT OF $80,003.28 SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#09-111

Roll call voting: Mrs. Shafer - YES

Mr. Gress - YES

Mr. Lynch - YES

SIGN CHECKS AND ADJOURN:

TRUSTEE SHAFER MOTIONED TO SIGN CHECKS AND ADJOURN AT 8:30 PM SECONDED BY TRUSTEE GRESS. MOTION CARRIED. RES#09-112

Roll call voting: Mrs. Shafer - YES

Mr. Lynch - YES

Mr. Gress - YES

_______________________________ __________________________

ATTEST: Barry L. Evans, Fiscal Officer Lisa R. Shafer, President

__________________________

Michael L. Lynch, Vice President

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Allen E. Gress, Trustee