Nimishillen Township Board of Trustees

Minutes of August 28, 2008

Work Session – 6:30 PM

Regular Meeting – 7:00 PM

On Thursday, August 28, 2008, the Board of Trustees of Nimishillen Township held a work session at 6:30 PM at the Nimishillen Township Hall located at 4422 Maplegrove NE with the following members present: Trustee President Michael L. Lynch, Trustee Vice President Lisa R. Shafer and Trustee Allen E. Gress. At 7:00 PM, the Board of Nimishillen Township met in regular session with the following members present: Trustee President Michael L. Lynch, Trustee Vice President Lisa R. Shafer, Trustee Allen E. Gress and Fiscal Officer Barry L. Evans.

NOTE: One of the high school students stepped on the ‘plug’ when the trustees were signing students’ papers and everything on the 1^st CD was lost. The 2^nd CD begins with Citizen’s Speaks. The written minutes up to that point are from notes the township secretary took at the meeting and from her memory.

6:30 PM - WORK SESSION:

PRESIDENT LYNCH CALLED THE WORK SESSION TO ORDER AT 6:30 PM AND MOTIONED TO ENTER INTO EXECUTIVE SESSION TO REVIEW ROAD DEPARTMENT APPLICATIONS seconded by Trustee Gress. MOTION CARRIED. RES#08-306

Roll call voting: Mr. Lynch - YES

Mr. Gress - YES

Mrs. Shafer - YES

TRUSTEE LYNCH MOTIONED TO RETURN FROM EXECUTIVE SESSION AT 7:05 PM seconded by Trustee Gress. MOTION CARRIED. RES#08-307

Roll call voting: Mr. Lynch - YES

Mr. Gress - YES

Mrs. Shafer - YES

7:00 PM – REGULAR MEETING:

INVOCATION:

Trustee Lynch gave the invocation.

GUEST SPEAKER(S): Park Director Bob Fonte and Sarah Buell with Stark County Park District presented a plan to the Board of Trustees to turn the 40 acres at Molly Stark into a park.

August 28, 2008 Work Session & Regular Trustees Minutes (Cont.)

Mr. Fonte said the Stark County Commissioners held a public meeting on the Molly Stark property where nearly 100 members of the community expressed concern over the future of the property. Many were in favor of converting the grounds into a park rather than see it go to auction. From this large group, eight representatives were chosen to communicate the wishes of the public on this matter.

On August 5^th, the group met with Stark County Commissioner Tom Harmon, Stark County Parks Director Bob Fonte, local developer Steve Coon and others to determine possible next steps for the property. The County Commissioners gave Stark Parks a deadline of September 25^th to produce a plan for the property after which time they will prepare to auction the land.

Mr. Fonte said the next board meeting will be Thursday, September 4^th @ 6:30 PM at Nimishillen Township Fire Station #3 located at 8000 Columbus Road, Louisville, Ohio. The meeting is open to the public.

TRUSTEE LYNCH MOTIONED NIMISHILLEN TOWNSHIP BOARD OF TRUSTEES WOULD SUPPORT THE STARK COUNTY PARK DISTRICT WITH THE PARK PROJECT AND TO SEND A LETTER TO THE STARK COUNTY COMMISSIONERS EXPRESSING THEIR SUPPORT FOR THE PRELIMINARY PLANS FOR THIS PROJECT seconded by Trustee Gress. MOTION CARRIED. RES#08-308

Roll call voting: Mr. Lynch - YES

Mr. Gress - YES

Mrs. Shafer - YES

INTERVIEWS FOR HIGHWAY SUPERINTENDENT:

The board asked township secretary, Sharon Shaub, to advertise that interviews for a highway superintendent will be held Wednesday, September 2^nd, starting at 6:00 PM at the township hall on Maplegrove. Five applicants were selected to be interviewed.

FIRE DEPARTMENT: (Chief Richard Peterson)

RESOLUTION TO HIRE BEN MAGEE: TRUSTEE SHAFER MOTIONED TO HIRE BEN MAGEE AS A FIREFIGHTER / EMT EFFECTIVE AUGUST 30, 2008 AT $11.35 PER HOUR seconded by Trustee Gress. MOTION CARRIED. RES#08-309

Roll call voting: Mrs. Shafer - YES

Mr. Gress - YES

Mr. Lynch - YES

Mr. Magee was sworn in by Trustee Gress and received a round of applause from those in attendance at tonight’s meeting.

August 28, 2008 Work Session & Regular Trustees Minutes (Cont.)

PARTICIPATION IN THE CONSTITUTION PARADE: Chief Peterson stated the Nimishillen Township Fire Department would be participating in the constitution parade. He also reported that the Nimishillen Township Fire Department will once again be on hand at the Louisville and St. Thomas football games.

UPDATE ON MEETING W/LOUISVILLE CITY & OSNABURG FIRE DEPARTMENTS: Trustee Gress asked Chief Peterson to give an update on the meetings with the City of Louisville and Osnaburg Fire Departments, which he did. Chief Peterson also reported that he had a meeting with the Louisville Fire Department last Monday. Discussion followed.

EMPLOYMENT CONTRACT FOR INCOMING FIRE FIGHTERS: Trustee Gress asked the Chief if there was any kind of contract for incoming fire fighters regarding payback if they leave the township. Chief Peterson said there is a clause in the contract, which is inserted in all new employee packets, whereas if they have not fulfilled their obligation to the township, they are required to reimburse the township for their training expenses.

LETTERS OF APPRECIATION: Trustee Gress read letters of appreciation from Paul Larson and Dottie West.

ROAD DEPARTMENT:

ST. JOSEPH PROJECT: Trustee Lynch reported the project is moving along. The legal paperwork is completed and it’s hopeful the project will start within the next sixty (60) days.

SCRPC ROAD IMPROVEMENT & PAVING CONDITION RATING MEETING: Trustee Gress reported this meeting will be held on Tuesday, September 23, 2008, at the Stark County Regional Planning Commission to review this system and to answer any questions. It’s a day-long seminar. The board will ask Jamie May to attend.

CHANGE ORDER-NORTHSTAR ASPHALT, INC.: Trustee Lynch explained the actual quantities were not what was originally estimated so the price came in higher at $5,149.10 more than the actual bid.

TRUSTEE GRESS MOTIONED TO ACCEPT THE CHANGE ORDER FROM NORTHSTAR FOR THE 2008 PAVING / ROADWAY IMPROVEMENTS FOR $5,149.10 FOR A TOTAL COST OF $270,943.10 seconded by Trustee Shafer. MOTION CARRIED. RES#08-310

Roll call voting: Mr. Gress - YES

Mrs. Shafer - YES

Mr. Lynch - YES

August 28, 2008 Work Session & Regular Trustees Minutes (Cont.)

ZONING DEPARTMENT: (Zoning Inspector Keith Lasure)

UPDATE ON REZONING MOLLY STARK PROPERTY: Trustee Gress reported a zone change was brought before the Nimishillen Township Zoning Commission to re-zone all strip mining in R-1 Single Family Residential Districts. Regional Planning Commission will hear the request on September 9^th; the request will then go back to the Nim. Twp. ZC on September 16^th and then to the Trustees on October 9^th to approve, deny or modify.

ZONING INSPECTOR’S MUTUAL ASSISTANCE MEETING: Keith Lasure reported that he and township secretary, Sharon Shaub, attended the zoning meeting on August 22^nd. Stark County Prosecutor Sharon Miller gave a presentation on agricultural landscaping.

ZONING REPORT: TRUSTEE SHAFER MOTIONED TO APPROVE THE WRITTEN ZONING REPORT FOR AUGUST 28, 2008 seconded by Trustee Gress. MOTION CARRIED. RES#08-311

Roll call voting: Mrs. Shafer - YES

Mr. Gress - YES

Mr. Lynch - YES

CONDEMNATION OF HOUSE ON BROADWAY: Trustee Gress reported the township has been trying to do something about this house but state laws have stymied this.

CONCERNS OF FISCAL OFFICER: (Barry L. Evans)

RESOLUTION TO PLACE PROPERTIES ON THE TAX DUPLICATE: TRUSTEE GRESS MOTIONED TO PLACE THE FOLLOWING PROPERTIES ON THE TAX DUPLICATE IN COMPLIANCE WITH O.R.C. 505.87 FOR MOWING: VICKIE L. NELSON OF 6161 HOWLAND $175.00; GREGORY BOZZER OF 5968 PILOT KNOB $250.00 AND JEFF WEBER OF 6046 PILOT KNOB $350.00 seconded by Trustee Shafer. MOTION CARRIED. RES#08-312

Roll call voting: Mr. Gress - YES

Mrs. Shafer - YES

Mr. Lynch - YES

CONCERNS OF CITIZENS:

Ø Terri Huckels of 8730 Easton stepped to the podium and spoke on the following:

1. Flooding on Broadway – Trustee Shafer addressed the issue – Discussion followed.

2. Nimishillen Township Water & Sewer Board – Gave history on the previous water & sewer board.

August 28, 2008 Work Session & Regular Trustees Minutes (Cont.)

CONCERNS OF TRUSTEES: (Mike Lynch, Lisa Shafer, Allen Gress)

UPDATE ON SCRPC GRANT APPLICATION WORKSHOP: Trustee Shafer reported she and Trustee Lynch attended the grant application workshop. There’s over $700,000.00 available for each of the three years, which will be divvied out to those who apply for the money. However, there is an application process for grant money that must be followed.

Trustee Shafer suggested the board needs to schedule a work session to discuss which projects they would like to apply for. She said just for being there, we received ten (10) points out of 100 points needed for our grant.

There’s a committee that reviews all applications received. Trustee Lynch will serve as an alternate on that committee. The deadline for applications is November 5^th.

UPDATE ON WINDOW TREATMENTS FOR TOWNSHIP HALL: Township secretary, Sharon Shaub, said she and Tillie Kinsley are still looking at different possibilities for the window treatments. Because it’s costly to put up valances above each window, we are considering filling in the holes at the top of each side of the windows and paint the walls.

UPDATE ON CALLS TO STARK-TUSC-WAYNE JOINT SOLID WASTE MANAGEMENT DISTRICT: Trustee Gress said the City of Louisville received funding and we, the township, did not. He placed several calls to Larry Broom and David Held to ask why Louisville received funding and we didn’t. As of this date, none of his phone calls have been returned.

APPROVE AUGUST 14, 2008 SPECIAL MEETING MINUTES AND REGULAR MEETING MINUTES:

TRUSTEE LYNCH MOTIONED TO APPROVE THE AUGUST 14, 2008 SPECIAL MEETING MINUTES AND REGULAR MEETING MINUTES seconded by Trustee Gress. MOTION CARRIED. RES#08-313

Roll call voting: Mr. Lynch - YES

Mr. Gress - YES

Mrs. Shafer - YES

APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:

TRUSTEE LYNCH MOTIONED TO APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS IN THE AMOUNT OF $251,742.30 seconded by Trustee Gress. MOTION CARRIED. RES#08-314

August 28, 2008 Work Session & Regular Trustees Minutes (Cont.)

SIGN CHECKS AND ADJOURN:

TRUSTEE SHAFER MOTIONED TO SIGN CHECKS AND ADJOURN AT 8:20 PM seconded by Trustee Gress. MOTION CARRIED. RES#08-315

Roll call voting: Mrs. Shafer - YES

Mr. Gress - YES

Mr. Lynch - YES

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ATTEST: Barry L. Evans, Fiscal Officer Michael L. Lynch, President

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Lisa R. Shafer, Vice President

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Allen E. Gress, Trustee