Nimishillen Township Board of Trustees

    September 25, 2008

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
 
On Thursday, September 25, 2008, the Board of Trustees of Nimishillen Township met in regular session at 7:00 PM at the Nimishillen Township Hall with the following members present: Trustee President Michael L. Lynch, Vice President Lisa R. Shafer, Trustee Allen E. Gress and Fiscal Officer Barry L. Evans.

 

Trustee Lynch called the meeting to order and led the staff and audience in the Pledge of Allegiance.

 

INVOCATION:

 

Trustee Lynch gave the invocation.

 

FIRE DEPARTMENT: (Chief Rich Peterson)

 

Status of Septic System at Fire Station #2: Chief Peterson reported we’re still in a holding pattern.  They’ve been unable to locate the diverter box.  He doesn’t know what the solution will be and said depending on the final solution we’re looking at $15,000 to $25,000 to fix the problem.  The Chief also reported they are not having to pump the septic as often because it is not as heavily used since dispatch moved to station #3.  The holdup on fixing the septic system is a money issue pending the outcome of the insurance settlement for the water damage at station #3.

 

E.M.D. Training: The first day of Emergency Medical Dispatch Training was completed today.  It’s a three-day course.  They will be working with the Medical Control Board in Stark County to develop E.M.D. protocol for dispatch centers.

 

Update on Central Dispatch Center: Trustee Shafer attended the S.C.O.G. meeting two weeks ago.  There’s another meeting scheduled in October.  The S.C.O.G. Executive Team decided they should break off and prepare by-laws just in case central dispatch ever comes about.  They are working on hiring someone to run it as well.  She said it’s putting the cart before the horse.

 

Chief Peterson said the key to this system is they have to be able to merge the county’s 800-megahertz radio system and Canton City’s.  The county operates at 300 watts and Canton City operates at 125 watts.  In order to bring the two together, they both have to operate at the same power range.  The county’s system (because they only have eight towers) will not work at a lower power.  It has to be at the 300 watts.  The F.C.C. has denied the City of Canton four consecutive times because they don’t want interference with Canada.  The Canadians are fighting it tooth and nail.  If they don’t get approval, they can’t merge and the project is, in essence, dead.  Chief Peterson said it is putting the cart before the horse in trying to find a building because if you can’t merge the systems, there’s no countywide radio system.

 

 

 

 

 

 

September 25, 2008 Trustees Minutes (Cont.)

 

ROAD DEPARTMENT: (Highway Superintendent, Jack Magee)

 

Thank You: Trustee Gress read a thank you email from Jill Tupy giving the road department two thumbs up for the great mowing job this summer in the township.  She said she really noticed an improvement.

 

Part-time Help: Mr. Magee asked the trustees about hiring part-time help for the road department.  Trustee Lynch asked Chief Peterson to work with Jack on going through applications and procedures for hiring.

 

Gate at Canaan Acres: Discussion was held as to whether or not the gate on Lakefield in Canaan Acres could be kept closed (so people don’t run the stop sign) or if it would be a safety issue for the fire department.  Chief Peterson said they used to have a key for the gate but said he’d check into it and get with Mr. Magee.

 

Road Report: TRUSTEE SHAFER MOTIONED TO APPROVE THE WRITTEN ROAD REPORT FOR SEPTEMBER 25, 2008 SECONDED BY TRUSTEE GRESS.  MOTION CARRIED.  RES#08-325 (Copy at township office)

 

          Roll call voting:        Mrs. Shafer   -         YES

                                        Mr. Gress     -         YES

                                        Mr. Lynch      -         YES

 

ZONING DEPARTMENT: (Zoning Inspector, Keith Lasure)

 

Move Table at Township Hall:  Discussion was held regarding moving the table where the staff sits back in front of the trustees as it had been in the past.  It was suggested to purchase a larger table because the current table is too small.  The Board agreed.

 

Zoning Report: TRUSTEE SHAFER MOTIONED TO APPROVE THE WRITTEN ZONING REPORT FOR SEPTEMBER 25, 2008 SECONDED BY TRUSTEE GRESS.  MOTION CARRIED.  RES#08-326 (Copy at township office)

 

          Roll call voting:        Mrs. Shafer   -         YES

                                        Mr. Gress     -         YES

                                        Mr. Lynch      -         YES

 

Property on Glenoak: Discussion was held regarding the condition of a property on Glenoak.  An opinion was received (by email) from Assistant Prosecuting Attorney, Lisa Barr.  The Board asked Mr. Lasure to talk to Sharon Miller and request a formal legal opinion written on their letterhead.

 

Mr. Lasure spoke about other various zoning problems and concerns listed in the written zoning report.

 

 

September 25, 2008 Trustees Minutes (Cont.)

 

Zoning Commission Meetings: Trustee Gress reported home businesses have been discussed at the last three meetings, which has not been resolved.  Home businesses have been put on hold for one year and the zoning commission will continue with other items in the book and work on clarifying definitions.

 

CONCERNS OF FISCAL OFFICER: (Barry L. Evans)

 

Receipt Accounts: Fiscal Officer, Barry Evans, reported some of the receipt accounts are down this year compared to last year, i.e. zoning building permit receipts and gasoline tax fund receipts.  Mr. Evans requested that department heads watch their budget for the next three months and let him know about any major expenditure.

 

CONCERNS OF CITIZENS:

 

  1. Duane Schlosser of 5320 California spoke on the township road encroaching on his property at California and Reno and asked what the township plans to do about it.  Discussion followed.

 

  1. Ron Derry of 8063 Columbus spoke on Stark Parks’ proposal for Molly Stark.  Since this is listed under concerns of trustees, the Board decided to discuss it now.

 

Trustee Gress reported Mr. Derry presented a petition with 1,800 signatures at the commissioners’ meeting this afternoon.  Mr. Gress said the outcome wasn’t necessarily good but it wasn’t bad either.

 

Mr. Derry said there were three things requested by two of the three commissioners:

 

Ø      provide them protection from liability,

Ø      take over the cost of the property, and

Ø      security of the property.

 

The commissioners had a different opinion as to what the liability issue might be.  They felt that the asbestos issue was more of a problem to them than anticipated.  It was reported that Steve Coon said he’s sure the asbestos problem could be abated.

 

Mr. Derry said he came away from the meeting feeling not dejected but rather came away feeling they had an opportunity which would involve the township, the trustees, residents, Stark Parks and the commissioners.  He said everyone should get together to determine the best way to deal with this issue.  One of the things presented by Jane Vignos and further by Todd Bosley was the idea of just giving it to Nimishillen Township but there needs to be a plan as to what this means.  The plan presented by Stark Parks could be presented to Nimishillen Township.  Mr. Derry feels everyone should be involved, hold meetings and discussions and he would like the township to consider what their involvement would be.  Nimishillen Township Board of Trustees said if a meeting were set, they would be there.

 

The trustees requested a letter be sent to the prosecutor’s office explaining there’s a possibility that the township might be taking over the Molly Stark property and ask what would be involved in such an undertaking.

 

 

September 25, 2008 Trustees Minutes (Cont.)

 

 

     3. Linda Shier of 8710 Easton requested that the trustees and fiscal officer speak loud and

         clear so everyone could hear them.

 

     4. Terri Fidelholtz of 2828 Ravenna asked what type of asbestos is in the buildings at

         Molly Stark.  Trustee Lynch said any questions regarding the asbestos should be

         directed to Mr. Coon.  Trustee Shafer said a report will be forthcoming from the

         Commissioners’ office.

 

CONCERNS OF TRUSTEES: (Michael L. Lynch, Lisa R. Shafer, Allen E. Gress)

 

Resolution for Trick-or-Treat: TRUSTEE LYNCH MOTIONED TO HOLD TRICK-OR-TREAT ON SUNDAY OCTOBER 26TH FROM 3P TO 5P AS SET BY THE STARK COUNTY COMMISSIONERS SECONDED BY TRUSTEE GRESS.  MOTION CARRIED.  RES#08-327

 

          Roll call voting:        Mr. Lynch      -         YES

                                        Mr. Gress     -         YES

                                        Mrs. Shafer   -         YES

 

Cleaning Township Offices: Quotes were received on cleaning the township offices.  The lowest quote was received from Integrity Cleaning Services in Louisville. (Attached)  Ken Giebel, owner of the company, is a member of the Louisville Chamber and was recommended by Chamber members.  This was the only company that is both bonded and insured.

 

TRUSTEE GRESS MOTIONED TO HIRE INTEGRITY CLEANING SERVICES OUT OF LOUISVILLE AT A COST OF $65.00 PER WEEK SECONDED BY TRUSTEE SHAFER.  MOTION CARRIED.  RES#08-328

 

          Roll call voting:        Mr. Gress     -         YES

                                        Mrs. Shafer   -         YES

                                        Mr. Lynch      -         YES

 

SERB Hearing: After discussion, TRUSTEE SHAFER MOTIONED ALL TRAVEL EXPENSES BE PAID WHEN THE TRUSTEES ATTEND THE SERB HEARING IN COLUMBUS ON SEPTEMBER 30, 2008 SECONDED BY TRUSTEE GRESS.  MOTION CARRIED.  RES#08-329

 

          Roll call voting:        Mrs. Shafer   -         YES

                                        Mr. Gress     -         YES

                                        Mr. Lynch      -         YES

 

Update on County Natural Gas Program: Trustee Gress reported letters will go out to all township residents the 1st week in October offering Direct Energy as their carrier at a rate of 10.47 per CFF (hundred cubit feet).

 

 

September 25, 2008 Trustees Minutes (Cont.)

 

OEPA NPDES Storm Water Session: After discussion, Keith Lasure agreed to attend the OEPA NPDES Storm Water Phase 2-Pollution Prevention/Good Housekeeping Session at Perry Police Station on October 7th or 21st at 8:00 AM.

 

Applications for Clean Ohio Conservation Program: This was tabled for discussion at the October 9th Trustees Meeting.

 

Third Annual Recycling Awards Banquet Luncheon: The 3rd annual recycling awards banquet luncheon is Wednesday, October 22nd.  Both Trustee Gress and Lynch are planning to attend.

 

Letters to Insurance Company Regarding Water Damage at Station No. 3: Trustee Lynch reported letters were sent to Whitaker Myers Insurance Company stating that their offer to settle was not acceptable and that we are expecting them to take care of this claim that was totally incurred as a direct result of water seepage and a letter to the Ohio Department of Insurance asking for their assistance in settling this claim.

 

APPROVE SEPTEMBER 11, 2008 MINUTES:

 

TRUSTEE LYNCH MOTIONED TO APROVE THE SEPTEMBER 11, 2008 MINUTES AS WRITTEN SECONDED BY TRUSTEE GRESS.  MOTION CARRIED.  RES#08-330

 

          Roll call voting:        Mr. Lynch      -         YES

                                        Mr. Gress     -         YES

                                        Mrs. Shafer   -         YES

 

APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:

 

TRUSTEE LYNCH MOTIONED TO APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS IN THE AMOUNT OF $76,825.01 SECONDED BY TRUSTEE GRESS.  MOTION CARRIED.  RES#08-331

 

          Roll call voting;        Mr. Lynch      -         YES

                                        Mr. Gress     -         YES

                                        Mrs. Shafer   -         YES

 

SIGN CHECKS AND ADJOURN:

 

TRUSTEE LYNCH MOTIONED TO ADJOURN AT 8:03 PM SECONDED BY TRUSTEE GRESS.  MOTION CARRIED.  RES#08-332

 

          Roll call voting:        Mr. Lynch      -         YES

                                        Mr. Gress     -         YES

                                        Mrs. Shafer   -         YES

 

 

 

 

 

September 25, 2008 Trustees Minutes (Cont.)

 

 

 

 

 

 

 

_________________________________                  __________________________________

ATTEST: Barry L. Evans, Fiscal Officer                     Michael L. Lynch, President

 

 

 

 

                                                                                    __________________________________

                                                                                    Lisa R. Shafer, Vice President

 

 

 

 

                                                                                    __________________________________

                                                                                    Allen E. Gress, Trustee