RES#09-____

 

 

Nimishillen Township Board of Trustees        

Regular Meeting

December 18, 2008

 

 

On Thursday, December 18, 2008, the Board of Trustees of Nimishillen Township met in regular session at 7:00 PM at the Nimishillen Township Hall located at 4422 Maplegrove NE with the following members present:  Trustee President Michael L. Lynch, Trustee Vice President Lisa R. Shafer and Fiscal Officer Barry L. Evans.  Trustee Allen E. Gress was absent.

 

Trustee Lynch called the meeting to order at 7:00 PM and led the staff and audience in the Pledge of Allegiance.

 

INVOCATION:

 

Trustee Lynch gave the invocation.

 

Trustee Lynch announced Trustee Gress is absent from tonight’s meeting due to a health issue and Chief Peterson will be late due to unexpected problems at Fire Station #3.

 

ROAD DEPARTMENT: (Jack Magee, Highway Superintendent)

 

Signs at 3752 Maplegrove: Mr. Magee reported the cost for four (4) caution signs and posts would cost approximately $200.00.  Brian Cole with Stark County Engineer’s Department suggested putting up signs 200’ either side of the ‘blind’ area where people pull out of their driveways.  The Board approved.

 

Speed Study Request: Mr. Magee talked with Brian Cole about a speed study on Hahn between SR44 and Bentler Avenue and on Maplegrove between SR153 and Georgetown Street.  Mr. Magee said there’s a possibility both Hahn and Maplegrove could be done at no extra cost to the township.  The deadline for submitting our request to the Stark County Engineer’s is December 31, 2008.

 

Road Report: TRUSTEE SHAFER MOTIONED TO APPROVE THE WRITTEN ROAD REPORT FOR DECEMBER 18, 2008 SECONDED BY TRUSTEE LYNCH.  MOTION CARRIED.  RES#08-387

 

          Roll call voting:        Mrs. Shafer   -         YES

                                        Mr. Lynch      -         YES

 

December 18, 2008 Regular Trustees Meeting / Page2 (Cont.)

 

FIRE DEPARTMENT: (Rich Peterson, Fire Chief)

 

Renew Service Agreement with B & C Communications: Chief Peterson explained this is a month-to-month contract at a cost of $315.00 per month.

 

TRUSTEE SHAFER MOTIONED TO RENEW THE SERVICE AGREEMENT WITH B & C COMMUNICATIONS AT A COST OF $315.00 PER MONTH SECONDED BY TRUSTEE LYNCH.  MOTION CARRIED.  RES#08-388

 

          Roll call voting:        Mrs. Shafer   -         YES

                                        Mr. Lynch      -         YES

 

Atwater Fire Department Dispatching Contract: TRUSTEE SHAFER MOTIONED TO ENTER INTO AN AGREEMENT WITH ATWATER FIRE DEPARTMENT FOR DISPATCHING SERVICES FOR CALENDAR YEAR 2009 AT A RATE OF $7,990.00 PER YEAR SECONDED BY TRUSTEE LYNCH.  MOTION CARRIED.  RES#08-389

 

          Roll call voting:        Mrs. Shafer   -         YES

                                        Mr. Lynch      -         YES

 

Canal Fulton Fire Department Dispatching Contract: TRUSTEE SHAFER MOTIONED TO ENTER INTO AN AGREEMENT WITH CANAL FULTON FIRE DEPARTMENT FOR DISPATCHING SERVICES FOR CALENDAR YEAR 2009 AT A RATE OF $17,680.00 PER YEAR SECONDED BY TRUSTEE LYNCH.  MOTION CARRIED.  RES#08-390

 

          Roll call voting:        Mrs. Shafer   -         YES

                                        Mr. Lynch      -         YES

 

Chief Peterson reported the addition of Atwater and Canal Fulton will add another $25,670.00 and we now have 19 contracts.

 

ZONING DEPARTMENT: (Keith Lasure, Zoning Inspector)

 

Zoning Report: TRUSTEE SHAFER MOTIONED TO APPROVE THE WRITTEN ZONING REPORT FOR DECEMBER 18, 2008 SECONDED BY TRUSTEE LYNCH.  MOTION CARRIED.  RES#08-391

 

          Roll call voting:        Mrs. Shafer   -         YES

                                        Mr. Lynch      -         YES

 

Trustee Lynch asked township secretary, Sharon Shaub, to provide the trustees with copies of both the Board of Zoning Appeals and Zoning Commission Board members attendance for meetings / hearings for 2008.

 

 

December 18, 2008 Regular Trustees Meeting / Page 3 (Cont.)

 

CONCERNS OF FISCAL OFFICER: (Barry L. Evans)

 

Transfers per Res#08-113:  Mr. Evans reported there were no transfers.

 

Resolution for 2009 Temporary Appropriations: TRUSTEE SHAFER MOTIONED TO APPROVE THE 2009 TEMPORARY APPROPRIATIONS WITH A TOTAL OF ALL FUNDS BEING $2,077,990.47 SECONDED BY TRUSTEE LYNCH.  MOTION CARRIED.  RES#08-392

 

          Roll call voting:        Mrs. Shafer   -         YES

                                        Mr. Lynch      -         YES

 

Klingensmith Invoice: Mr. Evans reported he researched the charges and stated Klingensmith had been paid for all contractual work approved by the Fire Chief and the Board. 

 

The Board agreed the township does not owe any additional charges and asked township secretary, Sharon Shaub, to write a letter to Mr. Klingensmith stating the Board determined all invoices for completed work have been paid and to contact Attorney Robertson if he has any questions.

 

CONCERNS OF TRUSTEES: (Mike Lynch, Lisa Shafer, Allen Gress)

 

Date and Time for the 2009 Organizational Meeting: After discussion, TRUSTEE LYNCH MOTIONED TO HOLD THE 2009 ORGANIZATIONAL MEETING ON JANUARY 8TH AT 6:30 PM AT THE TOWNSHIP HALL (STA. #2) WITH THE REGULAR MEETING TO FOLLOW SECONDED BY TRUSTEE SHAFER.  MOTION CARRIED.  RES#08-393

 

          Roll call voting:        Mr. Lynch      -         YES

                                        Mrs. Shafer   -         YES

 

Discussion was held about possibly holding some of the Trustees’ Meetings at Fire Station #3 and to investigate putting in a sound system so the meetings could be recorded.

 

Refund check from BWC: Trustee Shafer reported the township received a refund check from the Bureau of Workers’ Comp in the amount of $570.80.  The township met the performance bonus goals of the FY08 Safety Council Discount Program to earn an additional 2% discount.  Mrs. Shafer stated she and Chief Peterson attend monthly Stark County Safety Council meetings, which earns the township rebates.

 

CONCERNS OF CITIZENS:

 

No one signed up to speak at tonight’s meeting.

 

December 18, 2008 Regular Trustees Meeting / Page 4 (Cont.)

 

OLD BUSINESS:

 

Trustee Shafer reported the trustees held interviews at 6:00 PM prior to tonight’s meeting for open seats on the BZA and ZC.  She stated all four (4) applicants were good candidates.

 

TRUSTEE SHAFER MOTIONED TO REAPPOINT GARY BRAHLER TO THE BZA EFFECTIVE 1-1-09 TO SERVE ANOTHER 5-YEAR TERM AND TO REAPPOINT REGAN STARKEY TO THE ZC EFFECTIVE 1-1-09 TO SERVE ANOTHER 5-YEAR TERM SECONDED BY TRUSTEE LYNCH.  MOTION CARRIED.  RES#08-394

 

            Roll call voting:            Mrs. Shafer     -           YES

                                                Mr. Lynch        -           YES

 

It was suggested to consider the other candidates be appointed as alternates when the current alternates terms are up.  This way, they could sit in on the meetings and learn the process.

 

EXECUTIVE SESSION:

 

TRUSTEE LYNCH MOTIONED TO ENTER INTO EXECUTIVE SESSION AT 7:25 PM FOR THE PURPOSE OF EVALUATING JACK MAGEE AND RICH PETERSON SECONDED BY TRUSTEE SHAFER.  MOTION CARRIED.  RES#08-395

 

            Roll call voting:            Mr. Lynch        -           YES

                                                Mrs. Shafer     -           YES

 

TRUSTEE LYNCH MOTIONED TO RETURN FROM EXECUTIVE SESSION AT 8:25 PM SECONDED BY TRUSTEE SHAFER.  MOTION CARRIED.  RES#08-396

 

            Roll call voting:            Mr. Lynch        -           YES

                                                Mrs. Shafer     -           YES

 

Trustee Lynch said the Board does not want to see the township employees go without a raise for two or three years as in the past.  With that being said:

 

TRUSTEE SHAFER MOTIONED THAT SHARON SHAUB, KEITH LASURE, CHIEF RICH PETERSON, TILLIE KINSLEY AND ALL NIMISHILLEN TOWNSHIP FIRE DEPARTMENT PERSONNEL RECEIVE A 3% INCREASE IN WAGES EFFECTIVE DECEMBER 20, 2008 SECONDED BY TRUSTEE LYNCH.  MOTION CARRIED.  RES#08-397

 

            Roll call voting:            Mrs. Shafer     -           YES

                                                Mr. Lynch        -           YES

 

 

 

 

December 18, 2008 Regular Trustees Meeting / Page 5 (Cont.)

 

APPROVE MINUTES:

 

TRUSTEE SHAFER MOTIONED TO APPROVE THE WRITTEN MINUTES FOR DECEMBER 11, 2008 SECONDED BY TRUSTEE LYNCH.  MOTION CARRIED.  RES#08-398

 

          Roll call voting:        Mrs. Shafer   -         YES

                                        Mr. Lynch      -         YES

 

APPROVE PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:

 

TRUSTEE SHAFER MOTIONED TO APPROVE ALL PURCHASE ORDERS, THE FINANCIAL REPORT AND PAY BILLS IN THE AMOUNT OF $14,737.68 SECONDED BY TRUSTEE LYNCH.  MOTION CARRIED.  RES#08-399

 

          Roll call voting:        Mrs. Shafer   -         YES

                                        Mrs. Lynch    -         YES

 

SIGN CHECKS AND ADJOURN:

 

TRUSTEE SHAFER MOTIONED TO ADJOURN AT 8:30 PM SECONDED BY TRUSTEE LYNCH.  MOTION CARRIED.  RES#08-400

 

          Roll call voting:        Mrs. Shafer   -         YES

                                        Mr. Lynch      -         YES

 

 

 

_______________________________             __________________________

ATTEST: Barry L. Evans, Fiscal Officer            Michael L. Lynch, President

 

 

 

                                                                      __________________________

                                                                      Lisa R. Shafer, Vice President

 

 

 

                                                                      ______ABSENT_____________

Allen E. Gress, Trustee