MINUTES
Nimishillen Township
September 13, 2007
On Thursday, September 13, 2007, the Board of Trustees of Nimishillen Township met in regular session at 7:00 P.M. at the Nimishillen Township Hall located at 4422
Trustee Shafer called the
meeting to order and led the staff and audience in the Pledge of Allegiance.
NOTE: Unfortunately the first CD
of tonight’s meeting did not record due to malfunction of the equipment and/or
bad CD; however, the second CD was okay.
The first part of the minutes will be compiled from the township secretary’s
notes and memory.
INVOCATION: Trustee Lynch gave the invocation.
FIRE DEPARTMENT: (Fire Chief Rich Peterson)
Klingensmith’s invoice: After discussion, TRUSTEE LYNCH MOTIONED to authorized payment of
$25,341.32 to Architect Klingensmith seconded by Trustee Shafer. Roll call voting: Lynch – yes, Shafer – yes and Gress –
yes. MOTION CARRIED. RES#07-327
Renewal of dispatching
contracts: Chief Peterson requested a Resolution for the annual
renewal of the following dispatching contracts:
Canton Twp. Fire $50,052.36, East Sparta Fire $15,104.28, Greentown Fire
$21,753.96, Hartville Fire $21,753.96, Magnolia Police $15,000.00, Marlboro
Fire $19,013.52, N. Lawrence Fire $18,125.16, Perry Twp. Fire $53,052.36,
Suffield Twp. Fire $21,753.96, Tri Division Ambulance $15,104.28 and Uniontown
Fire $21,753.96 for an annual total of $275,467.80 SO MOVED AS STATED BY
TRUSTEE LYNCH seconded by Trustee Shafer.
Roll call voting: Lynch – yes,
Shafer – yes and Gress – yes. MOTION
CARRIED. RES#07-328
Update on septic system
at Fire Station #2: After Discussion was held
regarding the septic system at Sta. #2, Trustee Lynch volunteered to call Mike
Rehfus at the Stark County Engineers office for use of a camera to check the
septic lines. The drawings of the original
plans do not match the actual lines, which is causing the delay.
Community Awareness Day: Chief Peterson reminded everyone that the Community Awareness Day would
be on Saturday, September 29, 2007.
Events will take place from 1P – 4P.
The 5K run starts at 7A. All
proceeds will be donated to the USO for military families.
Trustee Gress brought up participation in the Constitution Parade as to whether or not the
Township Fire Department would be participating. Chief Peterson said the fire department’s
participation is voluntary, they don’t get paid and if any of the fire
department personnel are not on a call and are available, the fire department
would be participating in the parade.
MINUTES
Nimishillen Township
September 13, 2007 (Cont.)
ROAD DEPARTMENT: (Interim Road Superintendent Jamie May)
Road Report: TRUSTEE LYNCH MOTIONED TO
APPROVE the written Road Report for September 13, 2007 seconded by Trustee
Gress. Roll call voting: Lynch – yes, Gress – yes and Shafer – yes. MOTION CARRIED. RES#07-329 (Copy attached)
Chip & Seal program: Jamie reported 13.4 miles of chip & seal has been completed.
Paving Program: Jamie reported he talked with Superior Paving and paving of the township
roads will begin Monday, September 24, 2007.
Reflectors on signs: Discussion was held about putting reflectors on signs. Jamie said he would check into it.
ZONING DEPARTMENT: (Keith Lasure, Zoning Inspector)
Zoning
Report: TRUSEE LYNCH
MOTIONED TO APPROVE the written Zoning Report for September 13, 2007 seconded
by Trustee Gress. Roll call voting:
Lynch – yes, Gress – yes and Shafer – yes.
MOTION CARRIED. RES#07-330 (Copy attached)
EPA REPORT: (Keith Lasure)
Pinevale: A potential property owner requested
Lasure look at the property on Pinevale before she purchased it. Lasure called Nick Hammer from the health
department. The property was found to be
full of mold. The health department
ordered the mold to be removed before the property could be occupied.
Mapping
township fallouts: Discussion was
held regarding the progress of mapping township fallouts being done by Intern
Caitlin Nay. The Board asked the township
secretary to give Caitlin a call on her progress to date. Lasure reported he thought she was about 30%
done.
CONCERNS OF FISCAL OFFICER: (Carlene Harmon)
Transfers per Res#07-02:
8/26/07: $16,000 from 4-A-03A
Unemployment to 04-B-02 Materials
8/27/07: $ 5,000 from 10-A-15A Medicare to 10-A-15 Other
Expenses
8/30/07: $ 1,900 from 11-B- 01 Salaries to 11-A-12 Other
8/31/07: $ 1,074 from 01-A-16 General Health District to
01-C-01 Salaries
$
8,000 from 01-A-06B Insurance (Bldgs.) to 01-C-01 Salaries
9/9/07: $
2,000 from 01-A-26 Other Expenses to 01-A-17 Auditor & Treasurer
Fees
Census representative: After discussion, Trustee Shafer volunteered to be
the census representative with Gress volunteering to help her if needed.
MINUTES
Nimishillen Township
September 13, 2007 (Cont.)
2008 Alternative Tax Budget: Fiscal Officer Harmon asked the Board to accept the
fiscal year commencing January 1, 2008, Nimishillen Township Alternative Tax
Budget for the submission to the Stark County Auditor, with TRUSTEE LYNCH
STATING SO MOVED AS STATED seconded by Trustee Gress. Roll call voting: Lynch – yes, Gress – yes and Shafer –
yes. MOTION CARRIED. RES#07-331 (Copy attached)
Resolution for Board president to work with fiscal
officer to examine bank statements: Fiscal Officer Harmon reported the State
Auditor suggested the President of the Board of Trustees work with the fiscal
officer to examine bank statements.
TRUSTEE GRESS MOTIONED AS PER
THE REQUEST OF THE STATE AUDITOR the Nimishillen Township Board of Trustees
President work with the fiscal officer to examine bank statements seconded by
Trustee Lynch. Roll call voting: Gress –
yes, Lynch – yes and Shafer – yes. MOTION CARRIED. RES#07-332
Part-time hours for road department: Fiscal Officer
Harmon asked the Board for a policy to follow defining what is considered to be
part-time hours. Attorney Jakmides said
Attorney Tracy Laslo would prepare something in writing. After discussion, this was tabled to the next
trustees meeting on September 27, 2007.
Decrease
Fire Certificate: Fiscal Officer
Harmon reported due to the lack of property tax revenue, she requested an
Amended Certificate from the Stark County Budget Commission to allow the
Nimishillen Township Board of Trustees to make the following budgetary
adjustments of $20,000.00 (in both the Receipts Budget and Appropriations
Budget) for the 2007 Appropriations and Receipts with TRUSTEE LYNCH
STATING SO MOVED AS STATED seconded by Trustee Gress. Roll call voting: Lynch – yes, Gress – yes and Shafer – yes. MOTION CARRIED. RES#07-333 (Copy attached)
Decrease
Motor Vehicle License Tax Certificate by $7,700.00: Fiscal Officer Harmon said due to
insufficient license tax revenue, she requested an Amended Certificate from the
Stark County Budget Commission to allow the Nimishillen Township Board of
Trustees to decrease the Motor Vehicle License Tax by $7,700.00 in both the
Receipts Budget and Appropriations Budget for the 2007 Appropriations and
Receipts with TRUSTEE GRESS STATING SO MOVED AS STATED seconded by Trustee Lynch. Roll call voting: Gress – yes, Lynch – yes
and Shafer – yes. MOTION
CARRIED. RES#07-334 (Copy attached)
Increase
Road District Certificate: Fiscal Officer Harmon requested an Amended Certificate from the Stark
County Budget Commission to allow the Nimishillen Township Board of Trustees to
make a budgetary adjustment in both the Receipts Budget and Appropriations
Budget for the 2007 Appropriations and Receipts. The increase is due to the additional
property tax receipts. TRUSTEE LYNCH
MOTIONED TO INCREASE THE ROAD DISTRICT CERTIFICATE $20,000.00 seconded by
Trustee Gress. Roll call voting: Lynch –
yes, Gress – yes and Shafer – yes.
MOTION CARRIED. RES#07-335 (Copy attached)
Increase
General Fund Certificate $30,000.00: Fiscal Officer Harmon requested an Amended
Certificate from the Stark County Budget Commission to allow the Nimishillen
Township Board of Trustees to make budgetary adjustments in both the Receipts
Budget and Appropriations Budget for the 2007 Appropriations and Receipts. TRUSTEE GRESS MOTIONED TO INCREASE THE
GENRERAL FUND $30,000.00 seconded by Trustee Lynch. Roll call voting
MINUTES
Nimishillen Township
September 13, 2007 (Cont.)
Gress – yes, Lynch – yes and Shafer – yes. MOTION CARRIED. RES#07-336 (Copy attached)
CONCERNS OF CITIZENS:
Donna Fuller
of 5857 Rosedale commented on the following
- Urged
residents to call Township and
- Meeting
she attended with Trustee Lynch and Shafer and Gary Connor regarding storm
water run-off from
Linda Shier of 8710 Easton commented on:
- Goebel
Annexation with Attorney Jeff Jakmides giving an update
Mark Jackson
on Meese talked about:
- Storm water
issues on his property on Meese. (See attached) Attorney Jakmides suggested
the first thing he needs to do is get with a real estate attorney. Keith Lasure suggested Mr. Jackson call
Stark Soil and Water and talk to Tyson.
Keith
said he would call Tyson when he gets back from vacation and Mr. Jackson
is to call Keith the week of Sept. 24th. Trustee Lynch said he would call Gary
Connor at the Stark County Engineers and ask him to meet him at the
property and will notify Mr. Jackson what Gary Conner suggests.
After discussion, Trustee
Shafer said the Board would call Tyson at Stark Soil &
Water.
8:00 PM-
DISMISS STUDENTS:
Trustee Shafer dismissed the
Concerns of
Citizens (Cont.):
Terri Huckels
of 8730 Easton commented on the following:
- ZBA
meeting regarding wind turbine generators – very interested – feels
everyone should have one
- Special
meeting on September 10th, 2007
Christy
Bresson of 4591 Lakeknoll commented on:
- Beer
garden at
Mark Rumble of
3094 Ravenna commented on:
- Annexation
issue pertaining to the corridor on
- Asked
residents to sign a petition to oppose the annexation of 24.323 acres in
CONCERNS OF TRUSTEES: (Lisa R. Shafer, Michael L. Lynch & Allen E.
Gress)
MINUTES
Nimishillen Township
September 13, 2007 (Cont.)
Creek Clean
up: Trustee Shafer
announced the creek clean up is scheduled for Saturday Sept. 22nd
from 9 AM – 12:30 PM. They will be using
heavy equipment to remove several logjams.
A free lunch will be provided after the clean up. For more information, call the township
office at 330-875-9924. (Flyer
attached) Trustee Gress said he
would be taking before and after pictures of the clean up.
Township
support for
Trustee Gress asked the Board to pass a resolution giving township
support for the Old Middle School Reuse Committee to help develop plans with
the idea of putting this on the March 4, 2008 ballot.
TRUSTEE GRESS MOTIONED THAT NIMISHILLEN TOWNSHIP SUPPORT the next step of
the Louisville Old Middle School Reuse Committee.
Lynch and Shafer stated they could not support a resolution to continue
on with the Middle School Reuse Project because it’s inappropriate. The fire levy was not put back on the ballot
and Shafer said if anything, they should be talking about the fire levy and not
the old middle school. She said we need
to take care of our own fire department.
Several residents spoke from their seats and some stepped to the podium
(Dawne Friedman, Joanne Moody, Linda Shier, Mark Rumble, Donna Fuller & Bob
Bailey) giving reasons why they were for or against the Middle School Reuse
Committee.
MOTION DIED for lack of a
second.
Update on
Francesca Project:
Trustee
Shafer asked Jamie May to bring everyone up to speed on the Francesca Ditch
Project.
Jamie said the county sent prints about a month ago and said he reviewed
them today. He made a list of all the
pipe and catch basins as to what needs to go out to bid on the north side of
Francesca. (See attached)
Jamie suggested calling Commissioner Todd Bosley for an update on the
plans. Trustee Lynch said he didn’t
think the Commissioner’s Office would get involved with this project. Trustee Shafer asked Jamie to make a list of
pipe and catch basins needed for the north side of Francesca as well as the
south side, which will be looked at separately.
Bids must be prepared for each side of the street. She said the project has
already been approved. Jamie said
he and Tillie would work on the bid packet.
Request
from
SCOG update: Trustee
Shafer attended the SCOG meeting (Stark Council of Government) Tuesday evening
stating they approved Geocom to be the project coordinator. The amount of the contract is between $89,000
and $90,000. The company will begin
touring facilities and
MINUTES
Nimishillen Township
September 13, 2007 (Cont.)
completing the survey October
1st with a goal of Feb. 2008 for completion. The purpose of the study is to see how the
region could benefit from consolidating dispatching facilities and pulling
together facilities in
Executive
Session: TRUSTEE LYNCH
MOTIONED TO GO INTO EXECUTIVE SESSION at 8:50 PM seconded by Trustee
Shafer. Roll call voting: Lynch – yes, Shafer - yes and Gress – yes. MOTION CARRIED. RES#07-337
TRUSTEE LYNCH MOTIONED TO RETURN FROM EXECUTIVE SESSION at 9:35 PM
seconded by Trustee Gress. Roll call
voting: Lynch – yes, Gress – yes and
Shafer – yes. MOTION CARRIED. RES#07-338
OLD BUSINESS:
Fire Loss
and Demolition Resolution per RC 3929.85: Trustee Gress reported Attorney Jakmides
is working on the verbiage for the resolution. This was tabled to the September 27th
meeting.
Pinevale
Extension regarding moving of gas lines in the township road right of way: Trustee Gress asked Keith to bring
everyone up to date. Lasure said he had
two meetings with the gas company and also the oil company that pumps the
well. He said sometime in the next few
weeks, they would be starting on the project.
Tillie Kinsley said Pinevale Ext. is not part of the gas tax mileage,
which is 240 feet. Lasure reported since
the township started to maintain Pinevale Ext., we are now obligated to
continue maintaining it and suggested making a cul-de-sac.
Gress said since it is a township road, the only thing we should do is
put up a stop sign and street sign. Jamie said it’s up to the county to put up a
stop sign and said he would call the county.
Jamie said our road department would make the street sign. Keith gave an update on the history of
Pinevale Ext. and said the issue is closed.
Bonnie Hoskins on
Attorney
Jakmides asked the Board to pass a resolution to authorize the zoning inspector
to seek bids on clean up costs on the Bonnie Hoskins property in the event that
the property is not cleaned up by the next Board meeting.
TRUSTEE
LYNCH MOTIONED TO AUTHORIZE ZONING INSPECTOR KEITH LASURE TO MOVE FORWARD on
obtaining bids for the clean up of the Bonnie Hoskins property in the event she
does not comply by the next Board meeting on September 27th, 2007
seconded by Trustee Gress. Roll call
voting: Lynch – yes, Gress – yes and Shafer – yes. MOTION CARRIED. RES#07-339
Miller Farm: Attorney Jakmides reported
progress is continuing at the Miller Farm on
MINUTES
Nimishillen Township
September 13, 2007 (Cont.)
Request for
Division Fire Chief to attend Trustee meetings in absence of Fire Chief: Discussion was held regarding the
Division Fire Chief attending meetings in the absence of Fire Chief, Rich
Peterson. The Board asked Chief Peterson
to talk it over with the division chiefs and get some feedback from them.
APPROVE MINUTES:
TRUSTEE
LYNCH MOTIONED TO APPROVE THE AUGUST 23RD, 2007 REGULAR MINUTES AND
SEPTEMBER 10TH, 2007 SPECIAL MEETING MINUTES seconded by Trustee
Gress. Roll call voting: Lynch – yes,
Gress – yes and Shafer – yes. MOTION
CARRIED. RES#07-340
APPROVE PURCHASE ORDERS, FINANCIAL REPORT AND PAY
BILLS:
TRUSTEE LYNCH MOTIONED TO APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT
AND PAY BILLS in the amount of $208,614.22 seconded by Trustee Gress. Roll call voting: Lynch – yes, Gress – yes
and Shafer – yes. MOTION
CARRIED. RES#07-341
SIGN CHECKS AND ADJOURN:
TRUSTEE LYNCH MOTIONED TO SIGN CHECKS AND ADJOURN, seconded by Trustee
Gress. Roll call voting: Lynch – yes,
Gress – yes and Shafer – yes. MOTION
CARRIED. RES#07-342
Meeting adjourned at approximately 10:00 PM.
___________________________________ __________________________________
ATTEST:
Carlene Harmon, Fiscal Officer Lisa
R. Shafer, President
__________________________________
Michael L. Lynch, Vice President
__________________________________
Allen
E. Gress, Trustee