MINUTES

Nimishillen Township Board of Trustees

August 23, 2007

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
 
On Thursday, August 23, 2007, the Board of Trustees of Nimishillen Township met in regular session at 7:00 P.M. at the Nimishillen Township Hall located at 4422 Maplegrove NE with the following members present: Trustee President Lisa R. Shafer, Vice President Michael L. Lynch, Trustee Allen E. Gress and Attorney Jeff Jakmides.

 

Trustee Shafer called the meeting to order and led the staff and audience in the Pledge of Allegiance.

 

INVOCATION: Trustee Lynch gave the invocation.

 

Trustee Shafer excused Fiscal Officer Carlene Harmon and Fire Chief Rich Peterson from tonight’s meeting.

 

ROAD DEPARTMENT: (Interim Road Superintendent Jamie May)

 

Discussion was held on:

  1. Pinevale Extension regarding moving of gas lines in the township road right of way – this was tabled to the September 13, 2007 Trustees Meeting
  2. Chip & Seal – So far the road crew has chipped and sealed 11.5 miles and will complete it in a couple days
  3. Paving program – Asst. Fiscal Officer Matilda Kinsley said she faxed and mailed the ‘Notice to Proceed’ today – once they acknowledge receipt they have thirty days to complete the job
  4. Flooding problem on Hebron in Canaan Acres – residents want ditches – Jamie will shoot the ditches with a laser – feels the ditches will be too deep

 

Road Report: TRUSTEE GRESS MOTIONED TO APPROVE the written Road Report for August 23, 2007 seconded by Trustee Lynch.  Roll call voting:  Trustee Gress – yes, Trustee Lynch – yes and Trustee Shafer – yes.  MOTION CARRIED.  RES#07-315 (Copy attached)

 

CONCERNS OF FISCAL OFFICER: (Carlene Harmon)

 

Assistant Fiscal Officer, Matilda ‘Tillie’ Kinsley, sat in for Fiscal Officer, Carlene Harmon.

 

The following transfers were made on August 17, 2007 per Res#07-02:

$13,300.00 from 11-B-04 Other Expenses Rd. Dept. to 11-B-02 Materials Rd. Dept.

$  6,792.00 from 11-A-12 Other Expenses Rd. Dept. to 11-B-02 Materials Rd. Dept.

$10,000.00 from 11-B-01 Salaries Rd. Dept. to 11-B-02 Materials Rd. Dept.

 

Letter to Board of Trustees: In the absence of Fiscal Officer Carlene Harmon, Mrs. Kinsley stated she does not have the letter as listed on the agenda and it will not be addressed at tonight’s meeting.

 

CONCERNS OF CITIZENS:

 

Kevin Ellis of 1014 Danielle, City of Louisville (Copy attached)

  • Annexations (Trustee Shafer proposed that the Board send a letter to the City of Louisville asking them to sit down and talk about annexations).
  • St. Josephs Care Center Expansion & Storm Water Management.

 

 

 

MINUTES

August 23, 2007 (Cont.)

 

EXECUTIVE SESSION:

 

TRUSTEE LYNCH MOTIONED TO ENTER INTO EXECUTIVE SESSION at 7:35 PM to discuss pending litigation regarding Selective Insurance with Attorneys Jeff Jakmides and James Mathews and to discuss personnel issues seconded by Trustee Gress.  Roll call voting:  Trustee Lynch – yes, Trustee Gress – yes and Trustee Shafer – yes.  MOTION CARRIED.  RES#07-317

 

TRUSTEE LYNCH MOTIONED TO RETURN FROM EXECUTIVE SESSION at 8:02 PM seconded by Trustee Gress.  Roll call voting:  Trustee Lynch – yes, Trustee Gress – yes and Trustee Shafer – yes.  MOTION CARRIED.  RES#07-317

 

8:00 PM – TRUSTEES’ PUBLIC HEARING:

 

Bonnie Hoskins of 6454 Easton stepped to the podium and addressed the Board regarding zoning violations on her property.  Mrs. Hoskins made a commitment to the Board and Attorney Jakmides that she would have the property cleaned up in three weeks and as requested by the Board, she would come to the September 13, 2007 Trustees’ Meeting and report on her progress.

 

ZONING DEPARTMENT: (Keith Lasure, Zoning Inspector)

 

Zoning Report: TRUSTEE LYNCH MOTIONED TO APPROVE the written Zoning Report for August 23, 2007 seconded by Trustee Gress. Roll call voting:  Trustee Lynch – yes, Trustee Gress – yes and Trustee Shafer – yes.  MOTION CARRIED.  RES#07-318 (Copy attached)

 

EPA REPORT: (Keith Lasure)

 

Lasure had a meeting with Nick Hammer of the Stark County Health Department regarding a property on Beech Street, which has now gone to the Prosecutor’s Office to obtain a ‘Search Warrant’ to allow Nick Hammer, along with a Sheriff, to enter the property to dye test the septic system.  The property owner had previously asked Lasure and Hammer to leave his property.  Lasure said the septic is running into the ditch and/or it’s possible that there’s no septic system at all.

 

Lasure reported approximately ten (10) systems have been dye tested and replaced.   He said another one will be going to court and another one will be replaced, which has been approved.  Most of the problems are in the Pinevale and Canaan Acres areas.

 

CONCERNS OF CITIZENS (Cont.):

 

Donna Fuller of 5857 Rosedale

  • Asked Trustee Lynch about the water flow project on Knob, Noel & Grenshaw – Discussion was held as to what needs to be done and cost.  Trustee Lynch said he would make sure the Commissioners do the survey and evaluate the area.

 

Terri Huckels of 8730 Easton

  • Asked the Board to explain the Rubber Stamp and Credit Card Policies.
  • Asked about increasing the certificate by $20,000 for additional revenue ‘anticipated’ in the EMS Fund – Mrs. Kinsley explained EMS Funds are from the EMS runs and said the revenues are up and the word ‘anticipate’ is what Fiscal Officer Carlene Harmon used as far as increasing the appropriations based on expected revenues.

 

 

 

MINUTES

August 23, 2007 (Cont.)

 

  • Asked about the Pinevale Ext. and asked if the twp. receives money from the county.  Mrs. Kinsley said if it’s included in the 68.76 miles of twp. roads, we do.
  • Stated she does not want city water/sewer because she lives in the country –not the city.

 

Mark Rumble of 3094 Ravenna

  • Thanked the Board for the new policy allowing residents to sign up to speak the night of the meeting.
  • Commended the road department – said Beck looks nice.
  • Talked about annexations.
  • Suggested using our web site as a vehicle to let residents know what’s going on.

 

CONCERNS OF TRUSTEES: (Lisa R. Shafer, Michael L. Lynch & Allen E. Gress)

 

Restitution on graffiti: Trustee Shafer reported the township received restitution of $157.59 for the graffiti incident at the road department on January 10, 2007.  The perpetrators were sentenced and are paying restitution to all the places where they committed these crimes.

 

Zoning Commission update: Trustee Gress gave an update on the progress of revising the Nimishillen Township Zoning Resolution.  He hopes to have this completed by March 2008.

 

Creek clean up: Trustee Shafer reported Eric Akin with NEFCO will be holding a meeting on August 28th at Station #1 on Broadway from 2p – 4p.  The creek clean up will be at the same location off Beck Road.  More information will be forthcoming.

 

Changes to the Ohio Public Records Laws: Trustee Gress reported we received suggestions on changes to the Ohio Public Records Laws from the Stark County Prosecutor’s Office on HB9, which goes into effect September 29, 2007.  There are a number of changes.  Gress suggested the Board consider appointing Township Secretary Sharon Shaub as the certified custodian.  The Board asked Sharon to email them her feelings on being appointed.  This was tabled to the September 13th, 2007 meeting.

 

Resolution to rehire Firefighter / Paramedic Jason Laird: Trustee Shafer said she spoke to Chief Peterson stating Jason Laird has reapplied to the Township Fire Department.  Chief Peterson asked that a Resolution be passed to rehire Mr. Laird.

 

TRUSTEE SHAFER MOTIONED TO REHIRE FF / PARAMEDIC JASON LAIRD part-time effective 9/1/07 at $12.33 / hr. seconded by Trustee Gress.  Roll call voting: Trustee Shafer – yes, Trustee Gress – yes and Trustee Lynch – yes.  MOTION CARRIED.  RES#07-319

 

Trustee Gress suggested that one of the Assistant Fire Chiefs sit in when Chief Peterson is absent from a meeting.  The Board said they would take this into consideration and talk to Chief Peterson.

 

Fire Loss & Demolition Resolution as per RC 3929.85: Trustee Gress said this was discussed about six weeks ago but since Chief Peterson is absent tonight, action on this will be postponed.

 

Past Nimishillen Township Clerk, Christy Bresson, said she thinks Nimishillen Township is already registered and said this can be checked on the State Insurance Website.

 

Attorney Jakmides said he talked to some neighboring townships and their legal counsel and asked if this was something they were doing and if they felt it was necessary.  Attorney Charlie Hall said he personally doesn’t think that it adds anything to what we already have.  Attorney

 

MINUTES

August 23, 2007 (Cont.)

 

Jakmides said he mentioned it to Chief Peterson and when the Chief gets back, they can go over the code section with the Board.  This was tabled to the September 13, 2007 meeting.

 

Commissioner Bosley’s plan on Noel and surrounding area: This was discussed under ‘Concerns of Citizens’; however, Trustee Lynch suggested the Board send a letter to the Stark County Commissioners letting them know how excited the residents are about their plans for Noel and surrounding area.

 

OLD BUSINESS:

 

Security Cameras: Trustee Gress said this was discussed at the last meeting but he has since heard that the Solid Waste District is planning to put cameras on buildings to monitor recycling areas.  Gress suggested we let Chief Peterson know before going ahead with security for that area and we need to find out if this is indeed true.

 

NIMS Training: Trustee Gress asked about the NIMS training.  Trustee Shafer said Chief Peterson has all the information and this can be done on-line from home.

 

Update on Miller Farm on Columbus Road: Attorney Jakmides reported the Millers have hired Attorney William Graham.  Atty. Graham said a contractor has been hired to remove all the debris.  There is a contract and a plan in place. (Attached) Attorney Jakmides said there has been substantial progress in the clean up but it will take time to complete.

 

APPROVE MINUTES:

 

TRUSTEE LYNCH MOTIONED TO APPROVE THE AUGUST 9, 2007 MINUTES (Special & regular meeting) seconded by Trustee Gress.  Roll call voting:  Trustee Lynch – yes, Trustee Gress – yes and Trustee Shafer – yes.  MOTION CARRIED.  RES#07-320

 

APPROVE PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:

 

TRUSTEE LYNCH MOTIONED TO APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS in the amount of $126,687.47 seconded by Trustee Gress.  Roll call voting:  Trustee Lynch – yes, Trustee Gress – yes and Trustee Shafer – yes.  MOTION CARRIED.  RES#07-321

 

SIGN CHECKS AND ADJOURN:

 

TRUSTEE LYNCH MOTIONED TO SIGN CHECKS AND ADJOURN, seconded by Trustee Gress.  Roll call voting:  Trustee Lynch – yes, Trustee Gress – yes and Trustee Shafer – yes.  MOTION CARRIED.  RES#07-322

 

Meeting adjourned at 8:52 PM.

 

___________Absent__________________               __________________________________

ATTEST: Carlene Harmon, Fiscal Officer                   Lisa R. Shafer, President

 

 

                                                                                    __________________________________

                                                                                                         Michael L. Lynch, Vice President

 

 

                                                                                    __________________________________

                                                                                    Allen E. Gress, Trustee