Nimishillen Township Board of Trustees

November 20, 2006

 

 

On Monday, November 20, 2006, the Board of Trustees of Nimishillen Township met in regular session at 7:00 P.M. at the Nimishillen Township Hall located at 4422 Maplegrove NE with the following members present:  Trustee President Todd D. Bosley, Vice President Lisa R. Shafer, Trustee Michael L. Lynch and Fiscal Officer Carlene Harmon.

 

The regular meeting was called to order at 7:00 PM by President Todd D. Bosley who led the staff and audience in the pledge of allegiance.

 

INVOCATION: Trustee Mike Lynch gave the invocation.

 

FIRE DEPARTMENT: (Chief Rich Peterson)

 

Positron / 911 installation meeting: Chief Peterson stated this is an informational meeting scheduled for Tuesday, December 5^th at 10:00 a.m. at Station #3 for the purpose of installation and to discuss the project and time schedules.

 

ROAD DEPARTMENT: Because a road superintendent has not yet been appointed, there was no report.

 

ZONING DEPARTMENT: (Keith Lasure)

 

Zoning Report: Lisa Shafer motioned to approve the written Zoning Report for November 20, 2006, seconded by Mike Lynch.  Roll call voting: Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes.  MOTION CARRIED.  Res#06-339

 

EPA REPORT: (Keith Lasure)

 

Keith Lasure reported he and Trustee Bosley had a meeting at Pleasant Grove School regarding water running off of the school parking lot on to the neighbor’s property.  A meeting with the neighbor, school board and someone from the State will be held at a later date.  Lasure feels this will end up being a civil matter.

 

CONCERNS OF THE FISCAL OFFICER: (Carlene Harmon)

 

Transfers per Res#06-015: November 19, 2006: $22,806.00 from 4-A-10B Insurance to 4-A-04 Tools & Equipment in the road department.

 

Longevity pay: Fiscal Officer, Carlene Harmon, explained in the Employee Handbook, it states longevity is to be paid the second pay in December, which would be December 28, 2006.  Mrs. Harmon asked the Board for permission (this year only) to allow the longevity pay to be paid the first pay in December, which would be December 14, 2006. 

 

Lisa Shafer motioned to pay longevity the first pay in December, which will be December 14, 2006, seconded by Mike Lynch.  Roll call voting:  Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes.  MOTION CARRIED.  Res#06-340

 

Resolution to pay off Komatsu lease for excavator - $38,560.68: Mrs. Harmon asked the Board for approval to pay off the lease for the Komatsu excavator, which would save the road department approximately $1,900.00.

 

Lisa Shafer motioned to pay off the Komatsu lease for the excavator in the amount of $38,560.68, seconded by Mike Lynch.  Roll call voting:  Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes.  MOTION CARRIED.  Res#06-341

 

Mike Lynch explained due to the misunderstanding with the County regarding the chip and seal program for 2006, Mrs. Harmon is trying to use up some of the funds by paying off items to save money.  This money can be saved to use next year.

 

Fire Department – Special Election: Carlene Harmon explained she met with Chief Peterson regarding the fire department budget.  She stated next year’s budget will be very tight and is hopeful that Chief Peterson will get more dispatching contracts and that the new commissioner can be of some assistance, too.  Mrs. Harmon asked the Board to consider placing the fire levy on the February 6, 2007 Special Election.  The deadline to file is Monday, November 27^th, 2006.

 

After much discussion and questions and comments by residents in the audience, Mike Lynch motioned TO PLACE THE FIRE LEVY ON THE FEBRUARY 6, 2007 SPECIAL ELECTION, seconded by Todd Bosley.  Roll call voting:  Mike Lynch – yes, Todd Bosley – yes and Lisa Shafer – no on the basis that the fire levy has been put on three times and has failed three times and feels the people have spoken.  MOTION CARRIED.  Res#06-342

 

Todd Bosley motioned THAT THE COUNTY AUDITOR CERTIFY TO THE TOWNSHIP THE TOTAL CURRENT TAX VALUATION OF THE SUBDIVISION AND THE DOLLAR AMOUNT OF REVENUE THAT WOULD BE GENERATED BY A NEW 2-MILL FIRE LEVY, seconded by Mike Lynch.  Roll call voting:  Todd Bosley – yes, Mike Lynch – yes and Lisa Shafer – yes.  MOTION CARRIED.  Res#06-343

 

Mike Lynch motioned TO DECLARE IT NECESSARY TO SUBMIT THE QUESTION OF LEVYING AN ADDITIONAL TAX IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE SET FORTH IN AND PURSUANT TO SEC. 5705.19(I) OF THE REVISED CODE, seconded by Todd Bosley.  Roll call voting:  Mike Lynch – yes, Todd Bosley – yes and Lisa Shafer – yes.  MOTION CARRIED.  Res#06-344

 

Mike Lynch motioned TO DETERMINE TO PROCEED WITH THE SUBMISSION OF THE QUESTION OF LEVYING AN ADDITIONAL TAX IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE SET FORTH IN AND PURSUANT TO SEC. 5705.19(I) OF THE REVISED CODE, seconded by Todd Bosley.  Roll call voting: Mike Lynch – yes, Todd Bosley – yes and Lisa Shafer – yes.  MOTION CARRIED.  Res#06-345

 

Mike Lynch motioned TO ACCEPT THE BALLOT LANGUAGE, WHICH IS THE SAME BALLOT LANGUAGE IN THE LAST ELECTION, seconded by Todd Bosley.  Roll call voting:  Mike Lynch – yes, Todd Bosley – yes and Lisa Shafer – yes.  MOTION CARRIED.  Res#06-346

 

Work session for budget: The Board agreed to hold a work session to discuss the 2007 budget on Monday, December 4, 2006 at 7:00 p.m. at Station #2.

 

Payment of $20,000 for the Fairhope Ditch Project: After much discussion and with no other recourse by the township, Lisa Shafer motioned to release the $20,000.00 payment for the Fairhope Ditch Project, seconded by Mike Lynch.  Roll call voting:  Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes.  MOTION CARRIED.  Res#06-347

 

 

CONCERNS OF CITIZENS:

 

Tim Barr of 5210 Peach Regarding the Fairhope Ditch Project, Mr. Barr asked if the township has heard anything from the City of Canton regarding the last little area that wasn’t done.  Todd Bosley said no but it needs to get done and explained that it’s up to the City of Canton.

 

Terri Huckels of 8730 Easton questioned who invited the representative from the union at the last meeting and which department would be involved.  Mike Lynch explained a union is pursuing the road department but stated he was not at liberty to discuss it at this time.

 

Mrs. Huckels asked Mike and Lisa what steps they were taking to appoint a new trustee.  Lisa Shafer explained that until Mr. Bosley officially resigns, they cannot pursue it and the position cannot be advertised until then but stated they are not mandated to advertise for this position.  Discussion followed regarding qualifications for a township trustee candidate.

 

Mrs. Huckels asked about the open position for a road superintendent and why a previous meeting had been cancelled.  Answers were given and discussion followed.

 

Rob Haren of 6589 Pilot Knob questioned why Chris Peterson was fired from the road department.  Mike Lynch explained that Chris wasn’t fired stating he was still under his probationary period (which had been extended) and the Board elected not to bring him on permanently.  Mr. Haren then asked Mr. Lynch to explain a statement made in Mr. Thrifty about Chris withholding information from the trustees.  Mr. Lynch explained there were some issues but was not at liberty to discuss them at this time.  Mr. Haren then asked Mr. Lynch if the information Chris was withholding was about forming a union for the road department.  Mr. Lynch said that was not completely true and that there were other issues but again, was not at liberty to discuss at this time.

 

Linda Shier of 8710 Easton commented that for the last eleven months, there have been a lot of things pushed under the carpet when it comes to budgeting and money.  She said you don’t’ put the cart before the horse.  Mrs. Shier said if you don’t have the money to do a project, you don’t’ go ahead and do it and assume there will be money coming in to cover the expenses.  Discussion followed.

 

Tom Sivy of 6808 Shilling asked if there’s an excess of money in the fire department, why is another levy being put on the special election in February?  Chief Peterson explained and discussion followed.

 

Herman Gonzalez of 6650 Shilling commented on taxes going up stating he cannot afford more taxes.

 

CONCERNS OF TRUSTEES: (Todd D. Bosley, Lisa R. Safer and Michael L. Lynch)

 

Francesca Ditch Project: Trustee Bosley said this is a project he would like to see done and wants to move forward with it.  After discussion, this was tabled to the December 14^th meeting.

 

Executive Session: Mike Lynch motioned to go into Executive Session at 8:09 PM to discuss road department personnel and road department issues, seconded by Lisa Shafer.  Roll call voting: Mike Lynch – yes, Lisa Shafer – yes and Todd Bosley – yes.  MOTION CARRIED.  Res#06-348

 

Lisa Shafer motioned to come out of Executive Session at 8:36 PM, seconded by Mike Lynch.  Roll call voting: Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes.  MOTION CARRIED.  Res#06-349

 

 

Nimishillen Township Board of Trustees

 

November 20, 2006, (Cont.)

 

 

Mike Lynch explained there are two road employees, Jamie May and Dan Wayt, who have been with the township a long time and would like to raise their salaries.  Both are currently making $13.11/HR.

 

Mike Lynch motioned to raise Jamie May and Dan Wayt to $14.50/HR, seconded by Lisa Shafer.  Roll call voting: Mike Lynch – yes, Lisa Shafer – yes and Todd Bosley – no.  MOTION CARRIED.  Res#06-350

 

Mr. Bosley said the only issue he has with this is the fire department employees and office employees are not getting raises and doesn’t want this to cause any conflict.  Mike Lynch said the fire department is a large organization and will have to see what can be done within their budget and the office staff personnel will be reviewed next.

 

Lisa Shafer said next for discussion was the road department considering unionizing.  Mrs. Shafer said representation on this is definitely needed to deal with possible unionization explaining that she has been in contact with a group called Management Performance International.  They provided a quote up to $2,500.00 in charges, which would be to represent the township on two separate levels – one would be for an election process and the other would be for a charge which has been brought against the township.  Mrs. Shafer feels it is in the township’s best interest to hire this company in an amount not to exceed $2,500.00. 

 

After discussion, Lisa Shafer motioned to hire Management Performance International, Inc. in an amount not to exceed $2,500.00 to represent the township for possible unionization, seconded by Mike Lynch.  Roll call voting:  Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – abstained on the basis that he is not familiar with this company.  MOTION CARRIED.  Res#06-351

 

NEWSLETTER: After discussion, the Board agreed to do three (3) newsletters per year: winter, summer and fall.

 

APPROVAL OF MINUTES:

 

Lisa Shafer motioned to approve the written minutes for November 9, 2006, seconded by Mike Lynch.  Roll call voting:  Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes.  MOTION CARRIED.  Res#06-352

 

APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:

 

Lisa Shafer motioned to approve all purchase orders, financial report and pay bills in the amount of  $117,914.77, seconded by Mike Lynch.  Roll call voting: Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes.  MOTION CARRIED.  Res#06-353

 

SIGN CHECKS AND ADJOURN:

 

Lisa Shafer motioned to sign checks and adjourn, seconded by Mike Lynch.  Roll call voting:  Lisa Shafer- yes, Mike Lynch – yes and Todd Bosley – yes.  MOTION CARRIED.  Res#06-354

 

 

 

 

The meeting adjourned at 8:50 PM.

 

 

 

 

 

 

______________________________                         __________________________________

Attest:       Fiscal Officer                                        Todd D. Bosley, President

                 Carlene Harmon

 

 

 

 

                                                                               __________________________________

                                                                               Lisa R. Shafer, Vice President

 

 

 

 

                                                                               __________________________________

                                                                              Michael L. Lynch, Trustee