Nimishillen Township Board of Trustees

 

March 23, 2006

 

On Thursday, March 23, 2006, the Board of Trustees of Nimishillen Township met in regular session at 7:00 P.M. at the Nimishillen Township Hall located at 4422 Maplegrove NE with the following members present:  Trustee President Todd D. Bosley, Vice President Lisa R. Shafer, Trustee Michael L. Lynch and Fiscal Officer Carlene Harmon.

 

The meeting opened with the pledge of Allegiance.

 

NOTE: Due to technical difficulties with the CD recording machine, the information for the minutes was compiled from notes taken during the meeting and with the help of a personal tape recorder.

 

INVOCATION:

 

Youth Pastor Ron Gale gave the invocation prior to the beginning of tonight’s meeting.

 

EXCUSE ELECTED OFFICIAL:

 

Trustee President, Todd D. Bosley, excused Fiscal Officer, Carlene Harmon, from tonight’s meeting.

 

GUEST SPEAKER:

 

Todd Pugh, a Nimishillen Township resident, stepped to the podium to talk about the Louisville Balloon Liftoff.  He said this is a city-sponsored function but instead of a city function, he would like to see it become a community function inviting the township to take part.  He said the Nimishillen Township Fire Department could hold their Community Awareness Day at Metzger Park instead of the Nimishillen Township Grange.  The committee for the Balloon Liftoff now consists of Dennis Biery, Raeann Guiley, Peggy Howald and Tracy Skelton.  Anyone who would like to volunteer to be on the committee would be more than welcome.  Tentative dates for the Balloon Liftoff are September 11th and 12th, 2006.

 

FIRE DEPARTMENT: (Chief Rich Peterson)

 

Fire Station No. 3 Construction Update: Chief Peterson provided the Trustees with a copy of the punch list walk-thru. (Copy attached)  There are several substantial issues that need to be addressed.  The contractors will be given a time frame for completion.  Discussion followed.

 

Communication Center Operations Update: Chief Peterson reported he has received many letters of support to Congressman Ralph Regula.  The Chief said the City of Canton is behind us as well as the Sheriff’s Department stating they both agree that providing a state-of-the-art communication center is good for the county.  Discussion followed.

 

Open House: Trustee Mike Lynch reported there would be an open house at Station No. 3.  (Date to be announced later)

 

Change Order for Fire Station No. 3: Lisa Shafer moved to approve Change Order E-13 to furnish and install one additional 20 amp, 120-volt receptacle in Foyer #201 in the amount of $318.00, seconded by Mike Lynch.  Voting:  Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes.  All voted yes.  Motion carried.  (Copy attached)  RES#06-109

 

Resolution to Approve Computer Network System Upgrade: The total cost for the computer equipment is $16,228.00.  Lisa Shafer moved to approve the computer network system upgrade and to do it in phases in the amount of $9,084.66 through State of Ohio Cooperative Purchasing,

 

 

 

Nimishillen Township Board of Trustees

 

March 23, 2006 (Cont.)

 

seconded by Mike Lynch.  Voting: Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes.  All voted yes.  Motion carried.  RES#06-110

 

Resolution to Approve Radio Paging System Upgrade: Chief Peterson said this would be done in  several phases in groups of ten (10) at a time at a cost of $472.50 each.  Lisa Shafer moved to approve the purchase of Radio Paging Motorola System Upgrades in several phases in groups of ten (10) at a cost of $4,725.00, seconded by Mike Lynch.  Voting: Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes.  All voted yes.  Motion carried.  RES#06-111

 

Resolution to hire Mark Greaves and Valerie Hostetler as Firefighter / Paramedics: Lisa Shafer moved to hire Mark Greaves and Valerie Hostetler as Nimishillen Township Firefighters/Paramedics, seconded by Mike Lynch.  Voting:  Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes.  All voted yes.  Motion carried.  RES#06-112

 

Trustee Vice President Lisa Shafer swore in both Valerie Hostetler and Mark Greaves.  They received a round of applause.

 

ROAD DEPARTMENT: (Superintendent Chris Peterson)

 

Chuck Harsh – 8535 Georgetown – Road Problem: Mr. Harsh would like to have the road beside his property improved.  (See attached)  Chris Peterson said the road is abandoned but not vacated.  The question is to improve it or not to improve it.  Todd Bosley suggested we ask the county to survey it and talk to the prosecutor to find out the township’s legal obligation to improve the road either by paving it or leaving it at a gravel status. Discussion followed.

 

Mike Lynch moved for a letter to be written to the Stark County Engineers to survey Pinevale Extension from Georgetown Street to the end for right of way to determine the township’s liability for road improvements and maintenance, seconded by Lisa Shafer.  Voting: Mike Lynch – yes, Lisa Shafer – yes and Todd Bosley, yes.  This was tabled for discussion at the next Trustees’ Meeting.  RES#06-113

 

Driveway Drain at 4344 Swallen: Chris Peterson reported he received the opinion from the Stark County Prosecutor, and the township is required to take care of this problem.  Todd Bosley asked Chris to get a cost estimate for this project.  Discussion followed. 

 

Garage Exhaust System: Superintendent, Chris Peterson, reported he received a letter from Kiko Heating & Air Conditioning, LLC stating that due to the age of our system, it needs a recalibration/rebuild kit approximately every four to five years.  This kit consists of a new board and two calibrated sensor units.  Each kit, with labor, will cost $1,278.00 each and we need two kits.  Therefore, the total cost would be $2,556.00.

 

Both Chris Peterson and Fire Chief, Rich Peterson, explained the necessity of this and explained by law the building must be brought up to code.

 

Lisa Shafer moved to approve replacing the C02 exhaust system at the Township Road Department at a total cost of $2,556.00, seconded by Mike Lynch.  Voting: Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes.  All voted yes.  Motion carried.  (Copy attached)  RES#06-114

 

Sheriff’s Department/Road Cleanup: Chris Peterson explained that inmates from the Stark County Jail do road cleanup in the township.  Officer McDonald will get back with Chris on this when the weather breaks.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
 
Nimishillen Township Board of Trustees

 

March 23, 2006 (Cont.)

 

Road Report: Lisa Shafer motioned to approve the written Road Report for March 23rd, 2006, seconded by Mike Lynch.  Voting: Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes.  All voted yes.  Motion carried.  (Copy attached)  RES#06-115

 

California Speed Bumps: This was not on the agenda, but Todd Bosley asked that a letter be sent to the Stark County Engineers Office for their opinion on how to resolve the speed bump problem.  Sharon Shaub will draft a letter and the Trustees will sign it.  Chris Peterson said he would get with Mike Rehfus to discuss the Cooperative Paving Program.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
 
Equipment Sharing Program: Todd Bosley talked about an equipment-sharing program between Lexington, Marlboro, Washington and Nimishillen Townships.  Mr. Bosley said he would try to set up a meeting with the townships to discuss this program.

 

Francesca Ditch Project: Discussion was held regarding the Francesca Ditch Project.  The total approximate cost of this project is $27,685.40, which is for both sides of the road.  (See attached)  Discussion was held regarding setting up a neighborhood meeting to be held at the township hall.  This was tabled until the next meeting to set a date to meet with the ten to thirteen residents on Francesca.  Another possible way for residents to pay for the materials would be to put the expense on his/her property taxes.  Tillie Kinsley said she would check on the procedure for residents to do this.

 

8:00 P.M.:

 

The Louisville High School Government Class students were dismissed and the elected officials signed their papers.

 

ZONING DEPARTMENT: (Keith Lasure)

 

Annexation of Father and Son – 3707 Ravenna: Zoning Inspector, Keith Lasure, explained this case has been in court for two years.  Judge Sinclair stayed the scheduled hearing for last week because Father and Son applied for annexation into the City of Louisville.

 

Todd Bosley said there is no advantage of Father and Son annexing into the city and it won’t solve the problem.  Discussion followed.

 

The Board asked Township Secretary, Sharon Shaub, to draft a letter to the City of Louisville, Stark County Commissioners and Judge Sinclair spelling out several concerns regarding the request for annexation by Father and Son.  The letter will be approved and signed at the next Trustees’ Meeting on April 13th.

 

Zoning Report for Stark County Auditor: Lisa Shafer moved to approve the February 2006 Zoning Report for the Stark County Auditor, seconded by Mike Lynch.  Voting: Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes.  All voted yes.  Motion carried.  (Copy attached)  RES#06-116

 

Outdoor Wood Burning Furnaces: Keith said he is checking further with Ohio EPA regarding these outdoor furnaces.  Rich Peterson said he would provide the rules on open burning.  Discussion followed.  This was tabled to the next Trustees’ Meeting.

 

Zoning Report: Lisa Shafer motioned to approve the written Zoning Report for March 23rd, 2006, seconded by Mike Lynch.  Voting: Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes.  All voted yes.  Motion carried.  (Copy attached)  RES#06-117

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
 
Nimishillen Township Board of Trustees

 

March 23, 2006 (Cont.)

 

CONCERNS OF CITIZENS:

 

Terri Huckels of 8730 Easton stepped to the podium and asked about the budget and if it included all departments.  The answer was yes and the budget is 3.5 million.  She commented on the Georgetown access road and about the township paving it stating if the road is paved, then there

are many other county roads that the township would have to pave.  She asked about the $20,000.00 designated to the Fairhope Ditch Project.  Discussion followed.

 

Linda Shier of 8710 Easton stepped to the podium and asked if we received an answer yet on double dipping.  We have not.  She asked who owned the empty lot on California and asked why the township spent $542.00 to fix it.  Chris explained because the problem was washing away the road and it needed to be fixed.  She asked about present and future road schedules and the paving schedule.  She was told there were schedules and she would be provided copies.  She asked about the township debt and was told the office would provide figures to her.  Discussion followed.

 

Connie Schmucker of 6236 Easton (representing the Juilliard Center) stepped to the podium. She spoke on the quality of life of senior citizens in the community.  She said Louisville City Council is recommending the Juilliard Home services be discontinued.  Todd Bosley asked how the township could help.  Ms. Schmucker said by encouraging Seniors to take out memberships ($15.00 for singles and $15.00 for couples), encourage them to use the van so they can keep it and they can use all the volunteers they can get.

 

CONCERNS OF TRUSTEES:

 

Use of Township Meeting Room: A resident had called and asked if it would be possible to use the meeting room once a week for their book club.  The Board agreed to keep it the way it has been in the past not to let the public have use of the room.  At one time, it was allowed but people left the room a mess and were also using township supplies.

 

Township resident Terri Huckels said Green Meadows has a beautiful room that they let the public use for a donation of $25.00, which would go to their favorite charity.

 

Prax Air and Surrounding Area: Keith Lasure and Lisa Shafer looked that this property.  Mrs. Shafer asked the other Board members and Rich to take a look at it as well when they had time.  This area is a safety concern.  Discussion followed.

 

Phase II Illicit Discharge – Cost Distribution: Mike Lynch attended a meeting at the Stark County Health Department and said for Nimishillen Township to participate, it would cost $3,774.00.  This cost would include HSTS list and map, regulation and enforcement, education, document BMP’s and goals, dry weather screening and testing, environmental GIS prioritizing, source tracing and detection and evaluation, assessment and reporting.   (Copy attached)  Discussion followed.

 

Resolution to Appoint Keith Lasure as EPA Project Manager: After some discussion, Mike Lynch moved to appoint Zoning Inspector, Keith Lasure, as EPA Project Manager, seconded by Lisa Shafer.  Voting: Mike Lynch – yes, Lisa Shafer – yes and Todd Bosley – yes.  All voted yes.  Motion carried.  RES#06-118

 

With the extra duties added, the Board will re-evaluate Mr. Lasure in six months to see how much time is spent on this project with possible compensation accordingly.

 

CBDG Program (Community Block Development Grant): Lisa Shafer reported she attended a CBDG meeting on March 21st and said she learned a lot.  She reported townships and other entities submit grants for funding – there were 47 applicants and only 25 were funded.  CBDG is for low income and special organizations.  Discussion followed.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
 
Nimishillen Township Board of Trustees

 

March 23, 2006 (Cont.)

 

NEWSLETTER:

 

Spring Newsletter: Lisa Shafer reported that she had asked township employee, Tillie Kinsley, to gather information and other alternatives for the township newsletter.  Mrs. Kinsley got quotes from five (5) printing companies (see attached) and the lowest bid was from P & C Printing.  After reviewing the information, the Board agreed to no longer use Joanne Moody to do the township newsletter and will entertain the idea of possibly doing the newsletter in-house.  When Mrs. Moody objected to the new newsletter, Todd Bosley asked her if she had incurred any costs.  Mrs. Moody said she had not.

 

APPROVAL OF MINUTES:

 

Lisa Shafer moved to approve the 2006 Written Minutes for February 23rd, March 2nd, March 9th and March 16th, seconded by Mike Lynch.  Voting: Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes.  All voted yes.  Motion carried.  RES#06-119

 

APPROVE ALL PURCHASE ORDERS:

 

Lisa Shafer moved to approve all Purchase Orders, seconded by Mike Lynch.  Voting: Lisa Shafer – Yes, Mike Lynch- yes and Todd Bosley – yes.  All voted yes.  Motion carried.  RES#06-120

 

APPROVE FINANCIAL REPORT AND PAY BILLS:

 

Lisa Shafer moved to approve the Financial Report and pay bills in the amount of $48,295.33, seconded by Mike Lynch.  Voting: Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes.  All voted yes.  Motion carried.  RES#06-121

 

Todd Bosley asked the township secretary to add a section on EPA to the meeting agendas.

 

SIGN CHECKS AND ADJOURN:

 

Lisa Shafer moved to sign checks and adjourn, seconded by Mike Lynch.  Voting:  Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes.  All voted yes.  Motion carried.  RES#06-122

 

The meeting adjourned at 9:30 p.m.

 

 

 

 

 

 

 

 
 
______________________________                         __________________________________

Attest:       Fiscal Officer                                        Todd D. Bosley, President

                 Carlene Harmon

 

 

 

 

                                                                               __________________________________

                                                                               Lisa R. Shafer, Vice President

 

 

 

 

                                                                               __________________________________

                                                                              Michael L. Lynch, Trustee