Nimishillen Township Board of Trustees

August 10, 2006

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
 
On Thursday, August 10, 2006, the Board of Trustees of Nimishillen Township met in regular session at 7:00 P.M. at the Nimishillen Township Hall with the following members present - Trustees: President Todd D. Bosley, Vice President Lisa R. Shafer, Trustee Michael L. Lynch and Fiscal Officer Carlene Harmon.

 

Trustee President Todd D. Bosley opened the meeting at 7:00 PM and led the staff and audience in the Pledge of Allegiance.

 

INVOCATION:

 

Trustee Mike Lynch gave the invocation.

 

GUEST SPEAKER(S): 

 

Phil Revlock from the Stark County Health Department spoke on the spraying and control of mosquitoes.  The Health Department takes care of 17 townships, 3 cities and 13 villages with only two trucks, a staff of four and only a couple months to spray these areas.  Two trucks spray at night and two spray during the day.  There were questions from the audience and discussion followed.

 

The spraying schedule can be found on their website at www.starkhealth.org under programs or if anyone has any questions, Mr. Revlock can be reached at (330) 493-9904 ext. 270.

 

FIRE DEPARTMENT: (Chief Richard Peterson)

 

Town hall meetings regarding the fire levy: The following dates have been set for town hall meetings to discuss the upcoming fire levy and why it is needed:

·        Monday October 9th @ 7 PM at Fire Station #1 on Broadway

·        Tuesday October 17th at 7 PM at Fire Station #2 on Maplegrove

·        Sunday October 22nd @ 1 PM at Fire Station #3 on Columbus Road

All residents are encouraged to attend one or all of the town hall meetings.  Cookies, coffee and punch will be served.

 

Helmets received: Chief Peterson reported new helmets have been received through a FEMA Grant.

 

Phase 1 of computer systems interface / network project is completed: Chief Peterson reported phase 1 of the computer systems upgrade is completed.  This allows communication between the two stations and to also remotely access them from remote sites.

 

Resolution to approve dispatching contracts: (See attached) Chief Peterson reported on the dispatching contracts revenue for 2006 and asked for a resolution to accept contracts with the following agencies:  Canton Twp. Fire Dept., East Sparta Fire Dept., Greentown Fire Dept., Hartville Fire Dept., Magnolia Police Dept., Marlboro Fire Dept., N. Lawrence Fire Dept., Osnaburg Twp. Fire Dept., Perry Twp. Fire Dept., Suffield Twp. Fire Dept., Tri Division Ambulance and Uniontown Fire Dept.   The monthly rate is $24,018.48 with annual revenue of $288,221.76 generated from these agencies.

 

 

 

Nimishillen Township Board of Trustees

August 10, 2006 (Cont.)

 

 

Mrs. Shafer moved as stated in the amount of $288,221.76, seconded by Mr. Lynch and amended by Mr. Bosley that this is the annual or per year total income.  Roll Call voting:  Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-246

 

Estimate of repairs to electrical conduits – approval to proceed:  After discussion, Mrs. Shafer moved to authorize Spring Electric Company to repair the conduit service in an amount not to exceed, including excavating, $6,840.00, seconded by Mr. Lynch.  Roll call voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-247

 

Insurance company settlement for lightning damaged equipment: Selective Insurance gave approval for the replacement of the dispatch system stating they will issue actual cash value payment per W & W Radio’s quote of $81,840.00.  The payment will be 65% of the quote $53,196.00 with the remaining balance of $28,644.00 to be paid once the system is operational.  Discussion on whether or not this had to be bid out was held. 

 

Balloon Liftoff / Community Awareness Day (Friday 9/8 thru Sunday 9/10): Chief Peterson reported everything looks good.  There will be a 5K 9/11 Memorial Run on Sunday Sept. 10th at 8 AM starting near the railroad path in the east parking lot off McKimm and conclude near the picnic pavilion in Metzger Park.  100% of the proceeds go directly back to the Greater Louisville Community.  Registration is $15.00.  Other activities are scheduled for the weekend such as a hot air balloon lift-off, festival, fireworks and the Firefighter Community Awareness Day.

 

Communication system conversion: Chief Peterson reported phase 1 of UHF/VHF communication system conversion is complete.

 

Open house @ Fire Station #3: Open House at Sta. #3 is set for Sunday, August 13th from 1P to 4P.  Everything is set up and ready to go.  Everyone is encouraged to attend.

 

Nextel cellular phones: The Chief reported there have been a lot of problems with the current Nextel phones.  He stated coverage is terrible and there are a lot of dropped calls which is detrimental when calling the hospitals to give information to the emergency rooms.  A deal has been negotiated with Sprint Nextel with a 25% discount.  There will not be a cost increase to the township.

 

ROAD DEPARTMENT: (Superintendent Chris Peterson)

 

Went to OLD BUSINESS first:

 

Signs for zone changes, variances and home occupations: Chris Peterson reported the road department would make a few signs, which can be used over and over and won’t be a continuous cost to the township.

 

Canaan Acres: Mr. Bosley said there are residents in the audience regarding the problem at Canaan Acres and asked Chris Peterson to bring everyone up to date on this.  Mr. Peterson said the health dept. was there and said it’s a sewage problem and until this problem is handled, it’s a health department issue.

 

 

 

Nimishillen Township Board of Trustees

August 10, 2006 (Cont.)

 

 

  • Wayne Carr of 8001 Hebron stepped to the podium and said after the last meeting, Chris Peterson was to look as the problem and give them an idea of what was going to be done.  Much discussion followed between Mr. Carr, Keith Lasure and Chris Peterson.

 

Mr. Lasure will talk to Nick Hammer (Stk. Co. Health Dept.) again and go from there.  Mrs. Shafer said she would follow-up on this, too.

 

Road Report for Aug. 10, 2006: Mrs. Shafer moved to approve the Road Report for August 10, 2006, as written, seconded by Mr. Lynch.  Roll call voting:  Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-248

 

ZONING DEPARTMENT: (Zoning Inspector Keith Lasure)

 

Zoning Report for Stark County Auditor: Mrs. Shafer moved to approve the July 2006 Zoning Report for the Stark County Auditor, seconded by Mr. Lynch.  Roll call voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-249

 

Zoning Report for Aug. 10, 2006: Mrs. Shafer moved to approve the Zoning Report for August 10, 2006, as written, seconded by Mr. Lynch.  Roll call voting:  Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-250

 

EPA REPORT: (Keith Lasure)

 

Mr. Lasure reported the mapping for illicit runoff and drop-offs has been completed and turned into the health dept., which has been checked and approved by them.

 

CONCERNS OF FISCAL OFFICER: (Carlene Harmon)

 

The following transfers were made per Res#06-015: July 29, 2006 $10,000 from 10-A-08 Fire Tools & Equip. to 10-A-01 Salaries; July 31, 2006 $8,000 from 10-A-07 Utilities to 10-A-08 Tools & Equip.; $7,000 from 10-A-15A Other Expenses to 10-A-08 Tools & Equip. and $3,000 from 10-A-09 Supplies to 10-A-08 Tools & Equip.

 

Fire deficit: Mrs. Harmon said she noticed on tonight’s agenda, a work session is listed to discuss the budget and said with all due respect, time is running out.  She said we cannot afford to have a work session - we must make it a special meeting so that decisions can be made.

 

Mrs. Harmon continued stating she has been advised to transfer all unencumbered money within the internal fire dept. funds to the salary account.  Therefore, it will be a matter of three (3) pays before payroll cannot be met.  She stated she is prohibited by Ohio Revised Code to spend or authorize the expenditure of any money that has not been certified by the county auditor.  This means that she will not legally be able to authorize further purchase orders after tonight’s meeting for any reason until the certificate has been amended and additional funds have been approved and certified by the Stark County Budget Commission.

 

After much discussion, Mrs. Shafer moved to advance $100,000.00 from the General Fund to the Fire Fund 10 effective immediately, seconded by Mr. Lynch.  Roll call voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-251

 

 

Nimishillen Township Board of Trustees

August 10, 2006 (Cont.)

 

Resolution declaring it necessary to submit the question of levying an additional tax levy: Mrs. Harmon said the Prosecutor’s Office has approved the ballot language, which Chief Peterson wrote. 

 

Mrs. Shafer moved to approve declaring it necessary to submit the question of levying an additional tax levy, seconded by Mr. Lynch.  Roll call voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-252

 

Resolution to determine to proceed with submission of levying an additional tax: Mrs. Shafer moved to approve determining to proceed with submission of the question of levying an additional tax, seconded by Mr. Lynch.  Roll call voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-253

 

Resolution to accept ballot language: Mrs. Shafer moved to accept the ballot language, seconded by Mr. Lynch.  Roll call voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-254

 

Amend certificate $63,000 insurance claim for Sta. #2: Mrs. Harmon reported since we received $63,000 in insurance money, she asked for a resolution to amend the certificate up $63,000. 

 

Mrs. Shafer moved to amend the certificate in the amount of $63,000 from the insurance claim for Station #2, seconded by Mr. Lynch.  Roll call voting:  Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-255

 

CONCERNS OF CITIZENS:

 

Donna Fuller of 5857 Rosedale:

  • Listened to all the 911 tapes a couple weeks ago and thanked Mr. Bosley for inviting her to listen to them – recommends everyone should listen to them
  • Balloon Lift-off – suggestions to raise money:  people donate baskets (one for each month) and raffle them off.  Also suggested holding a bake sale, car wash, garage sale, etc.
  • Newsletters – due to budget problems, feels two is plenty – don’t need four

 

Bill Dietrich, Sr. of 6095 Easton:

  • Storm Sewers – doesn’t understand why the township has to pay for residents’ storm sewer problems stating it’s not the township’s problem – it’s the resident’s problem and they should pay – not the township.  Discussion followed.
  • Spoke about township money problems and the $5,000.00 the township committed to the balloon lift-off – discussion followed.

 

Terri Huckels of 8730 Easton:

  • Stated she’s been listening to CD’s from past meetings and said not everything is fair and elected officials should be respectful to everyone
  • Spoke on the right of residents to speak at meetings
  • Spoke on the Pinevale access lane, Grover Street, Francesca Project, problem on Fruitland and other township problems – some discussion followed.

 

Nimishillen Township Board of Trustees

August 10, 2006 (Cont.)

 

 

Mark Rumble of 3094 Ravenna:

  • Said he listened to past CD’s and couldn’t hear them very well and asked the trustees and department heads to speak up
  • Thanked Mr. Bosley for following through with the zoning signs  – thought he was being ignored when he brought it up at the last meeting
  • Due to a lot of animosity at the trustees meeting, Mr. Rumble suggested having town hall meetings to discuss various township issues – said the township meetings are too long
  • Commented on the special meeting at the prosecutor’s office stating reporter Mrs. Moody was treated unfairly.  The trustees explained the set up at the prosecutor’s office - discussion followed.
  • Talked about the possible Brookside annexation

 

Mike Allison – owns property at 4131 Addison:

  • Spoke regarding a letter he received to mow the property he owns at 4131 Addison – said he’s been trying to sell it – stated he received a bill for $125.00 which is felt was excessive.  He had other estimates as low as $25 and as high as $45.  Asked if the township would absorb the $125.00 or have it taken off his taxes.  The Board said they would check into it.

 

At this time, Trustee Lynch wanted to clarify some points stating he does donate a lot to the township and community and he does not take township benefits.  He stated as trustee, he only earns $200.00/wk. and puts in a lot of time doing work for the township as do his colleagues.

 

Russell Johnson of 5411 Maplegrove:

  • Spoke about someone damming up water on another person’s property.  Said he’s getting flooded out.  Mr. Bosley said he and Mr. Lasure had been there about a year ago to look at this.  Mr. Lasure had contacted the railroad and the county and stated the creek needs cleaned out from the railroad to the creek.  The problem is off-road and it’s a county ditch.  Mr. Bosley said there isn’t anything legally the township can do because it’s off road.  Mr. Bosley said the Stark County Commissioners would have authority on this.  Mr. Lasure will contact Stark Soil & Water and have them take a look at the problem. 
  • Mr. Johnson asked Mr. Lasure to check out his neighbor running ‘Pigs Do Fly’ from his home – said it’s a mess.

 

CONCERNS OF TRUSTEES: (Todd D. Bosley, Lisa R. Shafer, Michael L. Lynch)

 

Commitment of donation for balloon lift-off: Mr. Lynch said he checked with the prosecutor and it is illegal to do a reverse raffle to raise money for the balloon lift-off.  Mr. Lynch suggested a rigatoni benefit dinner to be held at Green Meadows banquet hall on Saturday, August 26th.  Discussion followed and the Board agreed to proceed with the benefit dinner.

 

Set meeting with Fiscal Officer:  After discussion, Mrs. Shafer moved to approve to hold a special meeting to discuss the fire deficit with the trustees, fiscal officer and fire chief on Thursday, August 17, 2006 @ 6 PM at the township office on Nickelplate, seconded by Mr. Lynch.  Roll call voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley- yes.  Motion carried.  RES#06-256

 

Nimishillen Township Board of Trustees

August 10, 2006 (Cont.)

 

 

Possibility of informal meetings with the City of Louisville: Discussion was held regarding holding informal meetings with the City of Louisville to include one township trustee, one city council member, two local city and township residents and two local business representatives from the city and the township.  The Board agreed that this would be a good idea.  Mr. Lynch will work on this and set it up.

 

Brookside annexation: After discussion, Mrs. Shafer moved to approve a special meeting on Wednesday, August 23, 2006 at Station #2 @ 7 PM to discuss the possible Brookside annexation.  Roll call voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-257 Township secretary, Sharon Shaub, will send letters to all residents affected by this.

 

Cleaning of township offices: After discussion, Mrs. Shafer moved to assign the cleaning duties of the township office to the Nimishillen Township staff, effective immediately, and release the current cleaning company, seconded by Mr. Lynch.  Roll call voting: Mrs. Shafer – yes, Mr. Lynch- yes and Mr. Bosley – yes.  Motion carried.  RES#06-258

 

Mr. Lasure will call Mr. Pickens tomorrow.  Mrs. Shaub will make arrangements to have Mr. Pickens’ security code removed and follow up with a letter requesting he turn in his keys.

 

Executive Session: Mrs. Shafer moved to enter into executive session at 9:25 PM to discuss pending litigation regarding the Groffre lawsuit, discuss extending zoning inspector’s hours to 40 hours a week, review road superintendent’s probationary goals and hiring of part-time road help on as ‘as needed’ basis and to discuss pending litigation regarding the Brogan lawsuit, seconded by Mr. Lynch.  Roll call voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-259

 

Mrs. Shafer moved to return from executive session at 10:40 PM, seconded by Mr. Lynch.  Roll call voting:  Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-260

 

Road department staffing: The road department is in need of a part time person, on an ‘as needed’ basis, to do mowing and to do other small jobs in and around the road department.  After reviewing John Conrad’s application, Mr. Lynch moved to hire John Conrad at a pay rate of $9.00/hr. part time on an as needed basis, effective immediately, seconded by Mrs. Shafer.  Roll call voting:  Mr. Lynch – yes, Mrs. Shafer – yes and Mr. Bosley – yes.  Motion carried.  RES#06-261

 

CORRESPONDENCE:

 

Mr. Lynch reported we received a letter from Pinnacle Press stating due to an error on their part, restitution of 10% of the bill was made.

 

APPROVAL OF MINUTES:

 

Mrs. Shafer moved to approve the written Minutes of July 27th and August 3rd, 2006, seconded by Mr. Lynch.  Roll call voting: Mrs. Shafer – yes – Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-262

 

 

 

 

Nimishillen Township Board of Trustees

August 10, 2006 (Cont.)

 

 

APPROVAL OF ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:

 

Mrs. Shafer moved to approve all purchase orders, financial report and pay bills in the amount of $61,396.07, seconded by Mr. Lynch.  Roll call voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-263

 

SIGN CHECKS AND ADJOURN:

 

Mrs. Shafer moved to sign checks and adjourn at 10:40 PM, seconded by Mr. Lynch.  Roll call voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-264

 

 

 

___________________________________         __________________________________

ATTEST: Fiscal Officer Carlene Harmon       Trustee Todd D. Bosley, President

 

 

 

 

                                                                               __________________________________

                                                                                                 Trustee Lisa R. Shafer, Vice President

 

 

 

 

                                                                               __________________________________

                                                                               Trustee Michael L. Lynch