Nimishillen Township Board of Trustees

April 27, 2006

 

On Thursday, April 27, 2006, the Board of Trustees of Nimishillen Township met in regular session at 7:00 P.M. at the Nimishillen Township Hall located at 4422 Maplegrove NE with the following members present:  Trustee President Todd D. Bosley, Vice President Lisa R. Shafer, Trustee Michael L. Lynch and Fiscal Officer Carlene Harmon.

 

A work session was held at 6:00 PM with Jeannie Sacconi from Leonard Insurance to discuss renewal of township insurance, which is up in May and at 6:30 PM with Jim Zuccaro from OTARMA to discuss insurance quotes for the township.

 

After the work session, Trustee President Todd D. Bosley called the regular meeting to order at 7:00 PM and led the staff and audience in the pledge of allegiance.

 

NOTE:

 

Because the CD recorder was not in working order, the following minutes are written solely from the township secretary’s notes and memory.

 

INVOCATION:

 

Trustee Mike Lynch gave the prayer before tonight’s meeting.

 

GUEST SPEAKER(S):

 

Tracey Binius gave a presentation on suggestions for the development of property at Molly Stark.  She was asking for support to develop subsidized housing for people living on a fixed income.  There were questions from the Board and audience and answers and discussion followed.  If there are any questions regarding this project, you can call Ms. Binius at 330-206-6381.

 

FIRE DEPARTMENT: (Chief Rich Peterson)

 

Station No. 3 Construction Update: Chief Peterson reported he did receive the Certificate of Occupancy but stated this project has gone on way too long and recommended action be taken to enact a deadline of seven (7) days to complete the punch list and at the end of the seven (7) days, if the punch list items are not satisfactorily resolved, the Township will issue a final three (3) day notice.  After that if the work is not successfully completed, change orders will be issued.

 

Mrs. Shafer moved to authorize a seven (7) day notice be given per contract for each contractor, seconded by Mr. Lynch.  Voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-141

 

Mrs. Shafer moved to authorize Mr. Bosley to work with the Prosecutor on all seven (7) day notices, seconded by Mr. Lynch.  Voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-142

 

Mr. Lynch moved to seek council for punitive action, seconded by Mrs. Shafer.  Voting: Mr. Lynch – yes, Mrs. Shafer – yes and Mr. Bosley – yes.  Motion carried.  RES#06-143

 

Change Order E-14: Chief Peterson requested a Resolution for Change Order E-14 (B & J Electric of Poland, Inc.) to remove ten existing 120 volt receptacles in the Apparatus Bays – Furnish and install ten 20 amp GFCI receptacles with covers in the Apparatus Bays.  This work is per the request of the Stark County Electrical Inspector.

 

 

 

Nimishillen Township Board of Trustees

 

April 27, 2006 (Cont.)

 

Mrs. Shafer moved to approve Change Order E-14 in the amount of $740.00, seconded by Mr. Lynch.  Voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.

RES#06-144

 

Pancake Breakfast: Chief Peterson reminded everyone of the free pancake breakfast Sunday, April 30^th at Station #1 on Broadway from 8 AM to 12 Noon.

 

ROAD DEPARTMENT: (Superintendent Chris Peterson)

 

Hiring of Road Employee: Superintendent Peterson asked permission to review applications on file for an experienced road employee.  After discussion, a work session was scheduled for Monday, May 8^th, at 5:30 PM at Station #1 to discuss the Road Department summer schedule and possible hiring of either a part time or full time employee.

 

A second work session was set for the same evening, Monday, May 8^th at 7:00 PM to meet with Francesca residents to discuss the Francesca Storm Sewer Project.

 

Resolution to Advertise for Road Material Bids: Mrs. Shafer moved to advertise in The Repository for road material bids effective from June 1, 2006 to June 1, 2007, seconded by Mr. Lynch.  Voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-145

 

Canaan Acres Drainage: Mr. Peterson reported the storm water system should be replaced before blacktopping the road.  Discussion followed.

 

Award Road Sweeping Contract: Mr. Peterson reported he received three replies regarding the road sweeping contract – Sky Sweeping from Louisville, Ohio for a total job cost of $3,100.00, Davidson Property Services, Inc. from Akron, Ohio at $2,100.00 or $78/hr and Buckeye Sweeping from Akron, Ohio for a total job cost of $3,950.00.

 

After discussion, Mr. Lynch moved to contract with Sky Sweeping for road sweeping for a total job cost of $3,100, seconded by Mrs. Shafer.  Voting: Mr. Lynch – yes, Mrs. Shafer – yes and Mr. Bosley – yes.  Motion carried.  RES#06-146

 

8:00 PM – DISMISS STUDENTS:

 

The Louisville High School Government Class students were dismissed, and the elected officials signed their papers.

 

ROAD DEPT - (Cont.)

 

Leone Street Storm Sewer: Mr. Peterson said this project is going to turn into a whole allotment job.  After discussion, the Board asked Mr. Peterson to check into this and advise.

 

Road Report: Mrs. Shafer moved to accept the April 27, 2006 Road Report, as written, seconded by Mr. Lynch.  Voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-147

 

8535 Georgetown Street – Mr. Chuck Harsh: After much discussion, it was determined the main problem is the location of the oil tanks.

 

Resident Terri Huckels of 8730 Easton stepped to the podium and commented on this situation.

 

 

 

Nimishillen Township Board of Trustees

 

April 27, 2006 (Cont.)

 

The Board asked Zoning Inspector, Keith Lasure, and Road Superintendent, Chris Peterson, to work on this and advise.  Mr. Lasure said he would call the Stark County Engineers & Commissioners and get opinions/answers in writing about Mrs. Huckels’ comments v what the County told Mr. Lasure and Mr. Peterson.  Mr. Bosley asked Mr. Lasure to call Mr. Harsh and let him know what’s going on.

 

ZONING DEPARTMENT: (Keith Lasure)

 

Zoning Report: Mrs. Shafer moved to accept the written Zoning Report for April 27, 2006, seconded by Mr. Lynch.  Voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-148

 

EPA REPORT:

 

Mr. Lasure reported the Township did enter into the Phase II Illicit Discharge Contract with the Stark County Health Department.

 

CONCERNS OF CITIZENS:

 

Tom Phillips of 5363 Lesh Street stepped to the podium.  He commented on:

• The fire levy, which Chief Peterson explained and discussion followed
• Prayer before meetings and the Lake Township lawsuit – said the Trustees might want to check into it
• Very unhappy with the Fairhope Ditch Project – he didn’t sign and give permission for them to enter his property, his yard is a terrible mess and he can’t even mow, called Nickels Excavating and CT Consultants with no return phone calls and said he is sending letters out tomorrow giving seven (7) days for a plan of action and after that, his attorney would be handling it - Mr. Bosley and Mr. Lasure will check on this project and handle

 

Terri Huckels of 8730 Easton stepped to the podium.  She commented on:

• Hoped the Trustees would proceed on community development
• Said Trustees were correct in questioning the hiring of a full time road employee – in the past the 5^th person was P/T seasonal help
• Said the Township shouldn’t be in the ditching business

 

Kathy Brown of 5560 Eastview stepped to the podium.  She commented on:

• Rehab Home at 5571 Eastview – Mr. Lasure said he talked to Mr. Rodak about this and explained this would not be a rehab home but would be a home for eight (8) foster children - Mr. Lasure will give updates on this at Township meetings

 

Linda Shier of 8710 Easton stepped to the podium.  She commented on:

• Asked who owns the garage by the well on Georgetown Street (Chuck Harsh).  The Board said this was a very good question - discussion followed
• Questioned ditch job on Shilling & Nickelplate – wanted to know who did it and asked if this person was experienced and said it was the worst ditching job she’s ever seen stating a laser had always been used in the past to ditch - discussion followed

 

Tom Sivy of 6808 Shilling stepped to the podium.  He commented on:

• Current 4-mil levy and new 6-mil levy – Explanation and discussion followed

 

 

 

 

Nimishillen Township Board of Trustees

 

April 27, 2006 (Cont.)

 

CONCERNS OF TRUSTEES:

 

Copies of Township Records/CD’s: After much discussion, Mrs. Shafer moved copies of CD’s or other public records in excess of $5.00 would have to be prepaid, seconded by Mr. Lynch.  Voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-149

 

 

Newsletter:  Mr. Lynch said the new newsletter was very nice and that he received a lot of compliments on the new newsletter.

 

OLD BUSINESS:

 

Donation – Community Balloon Liftoff: Chief Peterson gave an update on the committee meeting he attended.  The Board agreed taxpayer’s money should not be used as a donation for this community event.  After discussion, it was the Board’s decision to raise money (between $5,000.00 to $10,000.00) for the balloon liftoff.  Mr. Bosley nominated Mr. Lynch to be in charge and to talk to Mr. Pugh.

 

Bids to tear down house on Willow Avenue: Mr. Lasure reported he does not have any bids at this time.  This was tabled to the next meeting.

 

Fairhope Storm Sewer Project Plans: After discussion, Mr. Lynch moved to sign the contract with Cooper and Associates to update the Fairhope Storm Sewer Plans at a cost not to exceed $7,000.00, seconded by Mrs. Shafer.  Voting: Mr. Lynch – yes, Mrs. Shafer – yes and Mr. Bosley – yes.  Motion carried.  RES#06-150

 

APPROVAL OF MINUTES:

 

Mrs. Shafer moved to approve the April 13, 2006 Minutes, as written, for the Special Meeting and Regular Trustees’ Meeting, seconded by Mr. Lynch. Voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-151

 

CONCERNS OF THE FISCAL OFFICER:

 

Transfers per Res.#06-015:

·        April 15, 2006 - $49,500 from 10-A-01 salaries to 10-A-06 new buildings and equipment

·        April 20, 2006 - $1,000.00 from 01-A-26 other to 01-A-21 election expense

·        April 22, 2006 - $5,000.00 from 04-A-04 tools and equipment to 04-A-10 insurance.

 

Mrs. Harmon reported they did close on the loan last week and the $273,000.00 is posted in the account.

 

APPROVE ALL PURCHASE ORDERS:

 

Mrs. Shafer moved to approve all Purchase Orders, seconded by Mr. Lynch. Voting: Mrs. Shafer – yes, Mr. Lynch- yes and Mr. Bosley – yes.  Motion carried.  RES#06-152

 

APPROVE FINANCIAL REPORT AND PAY BILLS:

 

Mrs. Shafer moved to approve the Financial Report and pay bills in the amount of $157,899.17,seconded by Mr. Lynch. Voting:  Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-153

 

 

Nimishillen Township Board of Trustees

 

April 27, 2006 (Cont.)

 

SIGN CHECKS AND ADJOURN:

 

Mrs. Shafer moved to sign checks and adjourn, seconded by Mr. Lynch.  Voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-154

 

The Meeting adjourned at 9:30 PM.

 

 

 

 

 

 

______________________________                         __________________________________

Attest:       Fiscal Officer                                        Todd D. Bosley, President

                 Carlene Harmon

 

 

 

 

                                                                               __________________________________

                                                                               Lisa R. Shafer, Vice President

 

 

 

 

                                                                               __________________________________

                                                                              Michael L. Lynch, Trustee