Nimishillen Township Board of Trustees

April 13, 2006

 

On Thursday, April 13, 2006, the Board of Trustees of Nimishillen Township met in regular session at 7:00 P.M. at the Nimishillen Township Hall located at 4422 Maplegrove NE with the following members present:  Trustee President Todd D. Bosley, Vice President Lisa R. Shafer, Trustee Michael L. Lynch and Fiscal Officer Carlene Harmon.

 

The regular meeting was called to order at 7:00 PM by President Bosley who led the staff and audience in the pledge of allegiance.

 

INVOCATION: Pastor Raneskee of New Life Ministries gave the invocation.

 

FIRE DEPARTMENT: (Chief Rich Peterson)

 

Update – Community Awareness Day / Balloon Liftoff: Chief Peterson reported he attended the committee meeting for the balloon liftoff stating it was a very good meeting with a very exciting and positive group.  The group is made up of many township residents and businesses and officials from the City of Louisville.  Mr. Peterson spoke about the Nimishillen Township Community Awareness Day and about some of the changes that would be made this year.

 

Mr. Bosley said our attorney was here earlier and he had asked him whether or not the township could donate to this event.  It’s a 5013C and it appears as though the township can donate.  The attorney said he would check with the ORC and let us know for sure.  Mrs. Shafer and Mr. Lynch agreed this is a good event and both feel the township should be involved as much as possible without hurting the budget.  Mr. Lynch feels there are many creative ways to help with this event.  Mrs. Shafer said this is a good way to pull together as a community and do away with all the talk about the City v the Township and feels this would be something to make the event bigger and better.

 

Todd Pugh stepped to the podium explaining this is a large event and markets the community making it a nice community to live in.  Much discussion followed.

 

Update – Fire Station No. 3 Construction: A meeting was held today from 11:45a to 2:45p with the prosecutor, Mr. Babik and his attorney and the architect doing a walk through reviewing the nine page punch list items.  Mr. Peterson reported a lot of things were clarified and there were very few things that could be disputed.  Trade experts will be called in to give their opinion on items that were disputed.

 

Everything is moving in a positive direction.  All permits have been issued with the exception of the electrical contractor, and he finished his portion today.  Once this inspection is done, a Certificate of Occupancy will be issued and the building can start to be occupied.  The breathing air compressor (received through a grant) was delivered, so some items need to be moved into the building.

 

Resolution to accept Mike Polilli’s resignation: Mike Polilli has been with the Fire Department since 1982 and has 24 years of service.  Mrs. Shafer moved to accept the resignation of Mike Polilli, seconded by Mr. Lynch.  Voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried. RES#06-123

 

Mr. Lynch said the Louisville Chamber of Commerce would be holding a Tribute Night at Paradise Church on Tuesday, May 9th.  Mike Polilli will be one of the honorees along with other members

from the community.  If anyone is interested in attending, please contact Mr. Lynch or the Chamber of Commerce for tickets.

 

Free Fire & EMS Awareness Pancake Breakfast: A free pancake breakfast will be held on Sunday, April 30th at Fire Station No. 1 on Broadway from 8:00 AM to Noon.  Come and meet Dick Goddard, Hanford Dixon and Don Cockroft.

Nimishillen Township Board of Trustees

 

April 13, 2006 (Cont.)

 

ROAD DEPARTMENT: (Superintendent Chris Peterson)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
 
 


Road Maintenance Agreement – Parks Avenue: Mrs. Shafer moved to accept the Road Maintenance Agreement for Parks Avenue with Washington Township Trustees, seconded by Mr. Lynch.  Voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – Yes.  Motion carried. RES#06-124

 

Blacktop / Chip & Seal projection: Road Superintendent, Chris Peterson, reviewed the roads and their conditions.  The township will be entering into the co-op paving program.  The roads being submitted for blacktopping are Canaan Acres and the south side of Fruitland Allotment, which would be Mead, Electric, Hambleton, etc. (See attached list)

 

The roads being submitted for Chip & Seal are Beech, Hahn, Kathryn, Ford and Bosler. 

 

There are a couple smaller roads (gravel status) that were to be added to the list this year to be blacktopped, i.e. Timber & Unity.  Mr. Peterson said he could add these streets but would have to check with the county first to see if they need to be chipped & sealed before blacktopping.  Discussion followed.

 

Sweeping letters: Letters for street sweeping were sent on April 12th, 2006.  Mr. Peterson asked them to submit a total project cost for sweeping based on information he provided to them.  Sweeping is to commence no later than June 1st and completed no later than 30 days from the start date.  Quotes will be accepted until 3:00 PM on April 26th and will be presented to the Board at the April 27th meeting for approval.

 

Mr. Lynch asked the zoning inspector to get with the road superintendent to review the street sweeping process so that all EPA requirements are met.

 

Pipe Installation Policy for township residents: Mr. Peterson stated within the past month, he has received random requests from residents for installation of pipes in ditches and driveway culvert repairs.  He said he knows there is a resolution stating the township does not do this; however, the residents have said they would buy the pipe and materials if the township would provide the labor and install the pipe.  Mr. Peterson said he has no problem doing this because no matter who installs the pipe, the township is ultimately responsible for taking care of it.

 

Mrs. Shafer and Mr. Lynch both feel this is a win-win situation because if the township installs the pipe, it would be installed correctly.  Mr. Peterson said there would have to be an agreement drawn up, but this is something the Board needs to discuss and make a decision.

 

Discussion followed on terms and conditions if the township would decide to do this.  Mr. Bosley asked township secretary, Sharon Shaub, to write a letter to the prosecutor asking if the township could legally install pipe that does not affect a township road and what liability the township would have.

 

  • Donna Fuller of 5857 Rosedale stepped to the podium and said she feels the township should not start installing pipe stating if they do, the township will be swamped with calls and requests.  Discussion followed.

 

  • Terri Fidelholtz of 2828 Ravenna Avenue stepped to the podium and asked how could the Board say this is a win-win situation.  Discussion followed.

 

Road Report: Mr. Lynch moved to accept the Road Report for April 13, 2006, as written, seconded by Mrs. Shafer.  Voting: Mr. Lynch – yes, Mrs. Shafer – yes and Mr. Bosley – yes.  Motion carried.  RES#06-125  (Copy attached)

 

 

Nimishillen Township Board of Trustees

 

April 13, 2006 (Cont.)

 

Chuck Harsh – 8535 Georgetown Street: Mr. Harsh was on the agenda for later, but Mr. Bosley asked him to step to the podium and explain his situation.  Mr. Harsh said he had written a letter stating what he wants.  (Copy attached)  A lengthy discussion followed.

 

The zoning inspector and road superintendent have spent a lot of time on this.  Mr. Bosley asked Mr. Lasure to call Ken Carter at the Stark County Engineers’ Office and find out why Mr. Harsh’s request for vacation was denied and to contact the oil company.

 

8:00 PM:

 

The Louisville High School Government Class students were dismissed, and the elected officials signed their papers.

 

EXECUTIVE SESSION:

 

Mr. Lynch moved to go into Executive Session with Stark County Prosecutor, Sharon Miller, at 8:02 PM for the purpose to consider the employment and/or discipline of a public employee, seconded by Mrs. Shafer.  Voting: Mr. Lynch – yes, Mrs. Shafer – yes and Mr. Bosley – yes.  Motion carried.  RES#06-126

 

Mr. Lynch motioned to come out of Executive Session a 9:27 PM, seconded by Mrs. Shafer.  Voting: Mr. Lynch – yes, Mrs. Shafer – yes and Mr. Bosley – yes.  Motion carried.  RES#06-127

 

Upon return from Executive Session, Mr. Bosley explained that Road Superintendent, Chris Peterson, would like to have more time to focus on the road department and will be taking a leave of absence from the fire department and will not be getting compensation from the fire department.

 

Mr. Bosley moved that Chris Peterson take a leave of absence from the fire department effective April 13, 2006 for an undetermined period of time, seconded by Mrs. Shafer.  Voting: Mr. Bosley – yes, Mrs. Shafer – yes and Mr. Lynch – yes.  Motion carried.  RES#06-128

 

Mr. Bosley commented on a group home being entertained on Eastview and invited Mr. Daugherty to step to the podium and state his concerns.

 

  • Bill Daugherty of Eastview St. talked about a group home in his neighborhood.  Mr. Lasure brought everyone up to date on information he had received.
  • Mrs. Pat Goffus of 4310 Pinegrove St. spoke on behalf of group homes.

 

ZONING DEPARTMENT: (Keith Lasure)

 

Letter to Stark County Health Department regarding the Clark residence on Willow Avenue: The Stark County Judge needs a letter stating the township will commit to either gut or tear down the house on Willow.  Mr. Lasure also suggested to possibly forcing a sheriff’s sale.  There’s no mortgage on this house.  After discussion, the Board asked Mr. Lasure to get bids and to table this until bids are received.

 

Update – Fairhope Storm Sewer Plans: Discussion was held regarding the Fairhope Storm Sewer Plans at a cost of $6,450.00.  It was suggested Mr. Lasure talk to Lynn Carlone regarding applying for a grant.  The deadline to file for a grant is the end of June 2006.  Without updated plans, we would not be able to get any funding.  This was put on hold for now and tabled to the next Trustees’ Meeting on April 27th.

 

 

Nimishillen Township Board of Trustees

 

April 13, 2006 (Cont.)

 

March 2006 Zoning Report for the Stark County Auditor: Mr. Lynch moved to accept the March 2006 Zoning Report for the Stark County Auditor, seconded by Mrs. Shafer.  Voting: Mr. Lynch- yes, Mrs. Shafer – yes and Mr. Bosley – yes.  Motion carried RES#06-129 (Copy attached)

 

Zoning Report: Mrs. Shafer moved to accept the Zoning Report for April 13, 2006, as written, seconded by Mr. Lynch.  Voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried. RES#06-130 (Copy attached)

 

EPA REPORT: (Keith Lasure – Project Manager)

 

Phase II Illicit Discharge Cost Distribution – Nimishillen Township $3,774.00: After discussion, Mr. Lynch moved to enter into a two year contract with the Stark County Health Department for $3,774.00 per year, seconded by Mrs. Shafer.  Voting: Mr. Lynch – yes, Mrs. Shafer – yes and Mr. Bosley – yes.  Motion carried. RES#06-131

 

Nuisance Abatement at 4755 California: Mrs. Shafer moved to approve a Letter of Nuisance Abatement at 4755 California, seconded by Mr. Lynch.  Voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried.  RES#06-132

 

CONCERNS OF CITIZENS:

 

  • Bill Blackmer of 3505 Maplegrove commented on the three women who were allowed to get up and speak before concerns of citizens, feels the Board is losing control on ditches and talked about the fire levy.  Discussion followed.
  • Donna Fuller of 5857 Rosedale asked questions about the township putting in culverts.  Discussion followed.
  • Terri Huckels of 8730 Easton commented on ditches and sharing equipment with other townships.  Discussion followed.
  • Linda Shier of 8710 Easton wanted to know who was there when Pilot Knob (by the quarry) was patched and wanted to know if they usually take the asphalt away and showed pictures and asked about Mr. Peterson’s list of roads to be blacktopped stating the previous road superintendent had prepared that list.  Discussion followed.
  • Timothy Barr of 5210 Peach Street spoke about the Fairhope Ditch Project stating he was not satisfied and wanted to know if the county was finished with this project.  Discussion followed.
  • Joann Moody of 7018 Pilot Knob said they are in desperate need of poll workers stating students who are 17 and older can help, talked about kids flying on Pilot Knob and it was okay with her to just chip and seal it and talked about open and closed ditches.  The ORC and/or Township Association recommends open ditches.  She said even though most residents want closed ditches, some need to stay open.  Discussion followed.

 

At this time, Mr. Bosley spoke on absentee voting.

 

CONCERNS OF TRUSTEES:

 

Hire Township Attorney on an as-needed basis: After some discussion, Mr. Bosley said Mr. Dick Kuhn is still our attorney and we can use him on an as-needed basis.  Mr. Lasure said a year ago, he was asked to get quotes to hire a new attorney and the quotes ranged anywhere from $80.00 per hour up to $180.00 per hour and said when another attorney gets involved in a case, the prosecutor’s office will step aside and no longer help us with that particular case.

 

Set meeting with Stark County Prosecutor to review Responsible Bid Contract: The Board asked the township secretary to coordinate a work session with the prosecutor to discuss Responsible Bid Contracts, and Leonard Insurance and OTARMA to discuss insurance quotes and to begin at around 5:30–6:00 PM before the next Trustees’ Meeting on April 27th.

 

Nimishillen Township Board of Trustees

 

April 13, 2006 (Cont.)

 

Township Association Meeting at the Grange in June: Mr. Bosley said he is meeting with Grange committee members to discuss holding the Ohio Township Association Meeting there in June and finding out if there would be a charge for the use of the Grange.  If this does not work out, it was suggested holding it at Green Meadows.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
 
NEWSLETTER:

 

Newsletter mailed next week: Fiscal Officer, Carlene Harmon, reported the newly revised newsletter would be mailed out next week.  Since the township does not have the proper software to do the newsletter in house, Mrs. Harmon explained that she did find someone who is experienced to do the newsletter.  Previously, the cost was $500 plus $100 for the layout, which was $600 for four pages.  Tom Kinsley is experienced and will do six pages for $600.  Mrs. Harmon stated it is her opinion to have Mr. Kinsley continue to do the newsletter, and the Board agreed.

 

OLD BUSINESS:

 

Approve and Sign Letter to City of Louisville regarding Father and Son annexation: Mrs. Shafer moved to approve to sign the letter to the City of Louisville regarding Father and Son annexation, seconded by Mr. Lynch.  Voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – Yes.  Motion carried. RES#06-133

 

Outdoor wood burning furnaces: After discussion, Mrs. Shafer moved to amend the Nimishillen Township Zoning Book to include outdoor wood burning furnaces and to start the process, seconded by Mr. Lynch.  Voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried. RES#06-134

 

Set date to meet with residents regarding Francesca Ditch Project: Mr. Bosley suggested a tentative date of May 9th at 7:00 PM to meet with residents on Francesca Street.  Letters are to be sent to residents.  After discussion, this was tabled to the next Trustees’ Meeting on April 27th, 2006.

 

APPROVAL OF MARCH 23, 2006 MINUTES:

 

Mrs. Shafer moved to approve the March 23, 2006 Minutes, as written, seconded by Mr. Lynch.  Voting: Mrs. Shafer – yes, Mr. Lynch- yes and Mr. Bosley – yes.  Motion carried. RES#06-135

 

CONCERNS OF THE FISCAL OFFICER:

 

Transfers per Res. #06-015: April 1, 2006 $7,000.00 from 10-A-15 other to 10-A-06A new buildings and equipment; April 8, 2006 $356.76 from 01-A-26 other to 01-A-15 workers’ comp. and $811.92 from 04-A-13 other to 04-A-03 workers’ comp.

 

Amend Certificate for $3,350.00 for Fire Training Grant: Mrs. Shafer moved to amend the certificate for $3,350.00 for the fire-training grant that the fire department is going to be receiving, seconded by Mr. Lynch.  Voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes. Motion carried. RES#06-136

 

Resolution for one-year note coming due in April: Mr. Bosley moved to amend the certificate for $273,000.00 for the one-year note coming due in April, seconded by Mrs. Shafer.  Voting: Mr. Bosley – yes, Mrs. Shafer – yes and Mr. Lynch – yes.  Motion carried. RES#06-137

 

 

 

 

Nimishillen Township Board of Trustees

 

April 13, 2006 (Cont.)

 

APPROVE ALL PURCHASE ORDERS:

 

Mrs. Shafer moved to approve all Purchase Orders, seconded by Mr. Lynch.  Voting: Mrs. Shafer – yes, Mr. Lynch- yes and Mr. Bosley – yes.  Motion carried. RES#06-138

 

APPROVE FINANCIAL REPORT AND PAY BILLS:

 

Mrs. Shafer moved to approve the Financial Report and pay bills in the amount of $37,622.38, seconded by Mr. Lynch.  Voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried. RES#06-139

 

SIGN CHECKS AND ADJOURN:

 

Mrs. Shafer moved to sign checks and adjourn, seconded by Mr. Lynch.  Voting: Mrs. Shafer – yes, Mr. Lynch – yes and Mr. Bosley – yes.  Motion carried. RES#06-140

 

The meeting adjourned at 10:32 PM.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

04-213

 

 

 

04-214

 

 

 

 

04-215

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

04-216

 

 

04-217

 

 

 

 

 

 

 

 

04-218

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
 
______________________________                         __________________________________

Attest:       Fiscal Officer                                        Todd D. Bosley, President

                 Carlene Harmon

 

 

 

 

                                                                               __________________________________

                                                                               Lisa R. Shafer, Vice President

 

 

 

 

                                                                               __________________________________

                                                                              Michael L. Lynch, Trustee