Nimishillen Township Board of Trustees

December 28, 2006

On Thursday, December 28, 2006, the Board of Trustees of Nimishillen Township met in regular session at 7:00 P.M. at the Nimishillen Township Hall located at 4422 Maplegrove NE with the following members present: Trustee Vice President Lisa R. Shafer, Trustee Michael L. Lynch and Fiscal Officer Carlene Harmon.

The regular meeting was called to order at 7:00 PM by Vice President Lisa R. Shafer who led the staff and audience in the pledge of allegiance.

INVOCATION:

Trustee Mike Lynch gave the invocation.

EXCUSE TRUSTEE BOSLEY:

Due to a family obligation, Lisa Shafer excused Mr. Bosley from tonight’s meeting.

FIRE DEPARTMENT: (Chief Rich Peterson)

Approve to hire firm to take samples and conduct asphalt/soil boring testing at Fire Station No. 3: Chief Peterson stated he met with Attorney Robertson. Summit Testing & Inspection Company has seen the asphalt at Station No. 3 and they agree there’s a problem. Attorney Robertson would like a formal investigation and to have this company do some core samples for a written, documented evaluation of the asphalt as well as the base. The time frame for testing will take approximately two weeks and the cost will be added to the lawsuit.

Lisa Shafer moved to hire Summit Testing & Inspection Company in the amount of $1,485.00 to take samples and conduct the asphalt/soil boring at Fire Station No. 3, seconded by Mike Lynch. Roll call voting: Lisa Shafer – yes and Mike Lynch – yes. MOTION CARRIED.

ROAD DEPARTMENT:

Resumes for Road Superintendent: Mike Lynch reported we are still receiving quite a few resumes for the road superintendent position and said thanks to the current road crew, the road department is functioning quite well.

ZONING DEPARTMENT: (Keith Lasure)

Zoning Report: Lisa Shafer moved to approve the written Zoning Report for December 28, 2006, seconded by Mike Lynch. Roll call voting: Lisa Shafer – yes and Mike Lynch – yes. MOTION CARRIED.

CONCERNS OF THE FISCAL OFFICER: (Carlene Harmon)

Transfers per Res. #06-015: 12/23/06 $200.00 from 28-A-05 (Tools & Equip.) to 28-A-09 (Other Expenses) and 12/26/06 $820.24 from 10-A-1 (Salaries) to 10-A-2 (Employers Retirement Contribution)

B & J Electric – Release retainage for Fire Station No. 3: Lisa Shafer moved to authorize release of the retainage for B & J Electric in the amount of $2,387.84, seconded by Mike Lynch. Roll call voting: Lisa Shafer – yes and Mike Lynch – yes. MOTION CARRIED.

Nimishillen Township Board of Trustees

December 28, 2006 (Cont.)

Clarification of zoning hours: Mrs. Harmon stated she would like to get a legal opinion regarding clarification on zoning hours. This was tabled to the next meeting on January 11, 2007.

Work Session: Mrs. Harmon reported the township health insurance is up for renewal February 1, 2007 and there will be a rate increase. Mike Lynch said he would like to get feed back from the township employees as to what they would like to do. The Board agreed to hold a work session with Insurance Agent, Randy Ecrement, on Tuesday, January 9, 2007 at 6:00 PM at Station No. 2.

CONCERNS OF CITIZENS:

Steven Roberts of 6790 Pilot Knob spoke on the Francesca Ditch Project and Annexation. Mr. Roberts was against the Francesca Ditch Project because during the floods, many properties (including his own) experienced flood damages. Mr. Roberts stated he did landscaping work in the Francesca area and said it is a low-lying area is be prone to flooding. He questioned why this would be the responsibility of the township trustees and after giving this area more thought, following are reasons he now believes the township should take care of the drainage problem on Francesca:

Ø Homeowner’s Assoc. might call City of Louisville and feels the City would be more than happy to help and possibly annex them into the City.

Ø Feels $30,000 cost for this project is not a lot of money.

Ø Feels it is okay to do these projects on a case-by-case basis.

Ø Feels by doing this project, it will make the township, as a whole, stronger.

Next, Mr. Roberts spoke on annexation and feels Mike Lynch’s focus is good and stated Mr. Lynch is doing a good job. Mr. Roberts said when Mrs. Shafer campaigned for trustee, her main focus was on drainage and ditching, she has followed through with her campaign promise and said he has a lot of respect for her.

Donna Fuller of 5857 Rosedale spoke on the future and goals for Nimishillen Township. Mrs. Fuller talked about the new form residents have to fill out to speak at a trustees meeting. She suggested it would good if residents could call the office vs. filling out a form stating that not everyone has a fax machine or a computer and that it would also save people from having to come into the office. Lisa Shafer said if someone doesn’t have a fax machine, she is open to residents calling the office within the same time frame as stated on the form.

Mrs. Fuller said she would like to see more residents involved, i.e. (help the fire dept.) by holding bake sales, paper drives, etc.

CONCERNS OF TRUSTEES:

Set date and time for organizational meeting: After discussion, Lisa Shafer moved to hold the organizational meeting on Thursday, January 11, 2007 at 6:30 PM, seconded by Mike Lynch. Roll call voting: Lisa Shafer – yes and Mike Lynch – yes. MOTION CARRIED.

The regular trustees meeting will follow immediately after the organizational meeting.

NPDES $600 permit renewal fee due January 30, 2007: Lisa Shafer explained the $600 NPDES permit fee is EPA’s annual discharge fee for storm water discharge, and the dollar amount is determined by how many square miles of area are in Nimishillen Township. The $600 fee is for NOI (Notice of Intent).

Mike Lynch moved to renew the NPDES permit fee in the amount of $600.00 due January 30, 2007, seconded by Lisa Shafer. Roll call voting: Mike Lynch – yes and Lisa Shafer – yes. MOTION CARRIED.

Nimishillen Township Board of Trustees

December 28, 2006 (Cont.)

Interview applicants for road superintendent and advertise: After discussion, Lisa Shafer moved to hold a work session on January 4, 2007 at 6:00 PM at Station No. 2 for the purpose of interviewing applicants for road superintendent and to advertise same, seconded by Mike Lynch. Roll call voting: Lisa Shafer – yes and Mike Lynch – yes. MOTION CARRIED.

EXECUTIVE SESSION:

Lisa Shafer moved to go into executive session at 7:27 PM for the purpose of discussing road department personnel, appointment of zoning board members and the appointment of a trustee candidate, seconded by Mike Lynch. Roll call voting: Lisa Shafer – yes and Mike Lynch – yes. MOTION CARRIED.

Lisa Shafer moved to return from executive session at 7:44 PM, seconded by Mike Lynch. Roll call voting: Lisa Shafer – yes and Mike Lynch – yes. MOTION CARRIED.

After discussion, Lisa Shafer moved to raise part time road department employee, John Conrad, to $12.00 per hour effective December 25, 2006, seconded by Mike Lynch. Roll call voting: Lisa Shafer – yes and Mike Lynch – yes. MOTION CARRIED.

After discussion, Lisa Shafer moved to retain Floyd Fernandez on the Zoning Commission Board and Nicholas Reynolds on the Zoning Board of Appeals, both for another five-year term, which will expire December 31, 2011, seconded by Mike Lynch. Roll call voting: Lisa Shafer – yes and Mike Lynch – yes. MOTION CARRIED.

Mike Lynch explained that he and Lisa would each choose their two top choices as trustee candidate, contact these individuals and then set up a time for interviews. Mr. Lynch also said anyone who is interested in the open trustee position, to send a letter of interest. After discussion, Lisa Shafer moved to hold a special meeting to interview trustee candidates on Tuesday, January 9, 2007 at 6:30 PM at Station No. 2, seconded by Mike Lynch. Roll call voting: Lisa Shafer – yes and Mike Lynch – yes. MOTION CARRIED.

APPROVAL OF DECEMBER 14, 2006 MINUTES:

Lisa Shafer moved to approve the December 14, 2006 Minutes, as written, seconded by Mike Lynch. Roll call voting: Lisa Shafer – yes and Mike Lynch – yes. MOTION CARRIED.

APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:

Lisa Shafer moved to approve all purchase orders, financial report and pay bills in the amount of $99,529.28, seconded by Mike Lynch. Roll call voting: Lisa Shafer – yes and Mike Lynch – yes. MOTION CARRIED.

8:00 PM:

Lisa Shafer excused the Louisville High School Government Class students and the elected officials signed their papers.

SIGN CHECKS AND ADJOURN:

Lisa Shafer moved to adjourn, seconded by Mike Lynch. Roll call voting: Lisa Shafer – yes and Mike Lynch – yes. MOTION CARRIED.

The meeting adjourned at 8:00 PM.

Nimishillen Township Board of Trustees

December 28, 2006 (Cont.)

04-213

04-214

04-215

04-216

04-217

04-218

______________________________ ________ Absent_________________

Attest: Fiscal Officer Todd D. Bosley, President

Carlene Harmon

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Lisa R. Shafer, Vice President

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Michael L. Lynch, Trustee