Nimishillen
Township
December 22, 2005
On Thursday, December 22, 2005, the Board of Trustees of Nimishillen Township met in regular session at 7:00 P.M. at the Nimishillen Township Hall with the following members present - Trustees: President Virginia K. Macdonald, Vice President Todd D. Bosley, Trustee Russell L. Goffus and Clerk Carlene Harmon.
The
meeting opened with the pledge of Allegiance.
FIRE DEPARTMENT: (Chief Rich Peterson)
Resolution
to Advertise for Bids: Russ Goffus motioned to advertise for bids for
Firefighting Gear and Breathing Air Compressor with all bids to be at the
Township office by 3:00 p.m. on January 26th, 2006 and opened that
evening at the Trustees’ Meeting at 8:00 p.m., seconded by Todd Bosley. Voting went as follows: Russ Goffus, Yes;
Todd Bosley, Yes and Virginia Macdonald, Yes.
Motion carried. Res#05-293
Resolution
to accept radio equipment from the Sheriff’s Department: Chief Peterson reported
he received fifteen (15) portable radios, fifteen (15) chargers, twelve (12)
vehicular chargers with fifteen (15) antennas, fifteen (15) belt clips and
thirty (30) batteries (one primary battery with each unit and one spare).
Virginia
Macdonald motioned to accept the radio equipment from the Sheriff’s Department,
which was passed out on December 15th, 2005, to the Police and Fire
Departments in
Construction
update/Change Orders for Station No. 3/Meeting with Prosecutor’s Office: Chief Peterson reported
things are progressing much quicker and taking shape much faster. The wall coverings are up and the fixtures
and plumbing are being installed but they are still behind in the basement
area. They are finishing the drywall but
have sets of tile, which is moving along.
Peterson said he met with the Prosecutor last Friday (12/16) and
discussed some options since the contract officially expires last Wednesday
(12/14). The Prosecutor recommended that
letters be sent to each of the contractors encouraging them to stay with the
project and finish it in a timely fashion.
Regarding
the requests for extensions, the Prosecutor suggested we recommend to them that
we will consider all the extensions at the end of the project and meet with
them individually. The Prosecutor said
we could include her name and phone number in the letter so the contractors
could call her with legal questions.
Since Babik requested to meet with the Trustees, the letter should
include they really need to wait until after the first of the year to meet with
the Trustees. Rich stated he would draft
the letter, have the office mail them and leave copies at the office. He said the contract did end on the 15th
and they are all in default at this time but since some had asked for
extensions early on, this should be taken into consideration at the end of the
project. Other discussion followed.
Change
Orders:
Peterson
said once the Board approves all the change orders, they will do a breakdown of
them to show what’s left in the allowances and where they are. He said at this point, they are still under
the contract price of the construction.
Following are the twelve (12) Change Orders:
- Change Order E-3: B
& J Electric – Deduct for use of MC Cable in wood studs in lieu of EMT
– Deduct $718.00 (credit for the Township)
- Adjustment Number EC-2
Rev.: B & J Electric, Electrical construction allowance to provide
eight (8) additional 20 amp, 120 volt receptacles – Deduct $1,058.00 (an
add)
- Change Order E-2: B
& J Electric – Add additional 3” conduits and raceways from the first
floor to the dispatch area – Add 4240.00
- Adjustment Number MC-1:
Kiko Heating & Air Conditioning – Mechanical construction allowance:
Add one (1) 30” x 230” return air grill in dispatch room - $297.00 (Comes
out of the allowance)
- Adjustment Number GC-2:
R. P. Babik Construction – General construction allowance – For additional
signage of two (2) “DOOR SHALL REMAIN UNLOCKED WHENBUILDING IS OCCUPIED” –
Deduct $55.00
- Change Order G-5: R. P.
Babik – Delete drilled holes in computer access floor per the owner’s
request – Deduct $156.00 (Credit to the Township)
Nimishillen
Township
December 22, 2005 (cont.)
- Adjustment Number GC-3:
R. P. Babik – General construction allowance for moving the wood stud wall
between the Chief’s office and the work room – Deduct $230.00
- Adjustment Number GC-4:
R. P. Babik – General construction allowance to install a 12” x 12” yard
drain in the oil interceptor area – Deduct $150.00
- Adjustment Number A-1:
Appliance allowance for stainless steel residential appliances – Deduct
$267.75
- Change Order E-6: B
& J Electric – For work related to the changes at the emergency
generator (revise some of the circuits) – No change in price
- Change Order E-5: B
& J Electric – Add for additional interior grounding per the request
of Motorola, Inc. – This will come out of the $11,700.00 credit for
flooring and 12” for the wall) – Add $4,380.00
- Change Order E-4: B
& J Electric – Add for additional exterior grounding per the request
of Motorola, Inc. (for the tower and base which will come out of the
credit) – Add $1,756.00
Russ
Goffus motioned to accept all Change Orders as stated, seconded by Virginia
Macdonald. Voting went as follows: Russ
Goffus, Yes; Virginia Macdonald, Yes and Todd Bosley, Yes. Motion carried. Res#05-295
Resolution
to authorize expenditure for brake repairs: Virginia Macdonald motioned
to authorize the expenditure for the brake repairs to the 1998 GMC Ambulance in
the amount of $2,546.04, seconded by Todd Bosley. Voting went as follows: Virginia Macdonald,
Yes; Todd Bosley, Yes and Russ Goffus, Yes.
Motion carried. Res#05-296
Resolution
to hire Nick Abramson: Russ Goffus motioned to hire Nick Abramson as a
Firefighter/EMT for
Nick
Abramson swore an oath given by Virginia Macdonald. Mr. Abramson received a round of applause.
ROAD DEPARTMENT: (Superintendent Kevin Swartz)
Resolution
to approve Road Report: Todd Bosley motioned to approve the Road Report for
December 22, 2005, as written, seconded by Russ Goffus. Voting went as follows: Todd Bosley, Yes;
Russ Goffus, Yes and Virginia Macdonald, Yes.
Motion carried. Res#05-298
ZONING DEPARTMENT: (Keith Lasure)
Virginia
Macdonald announced that Zoning Inspector, Keith Lasure, was excused from
tonight’s Trustees’ Meeting. There was
no Zoning Report.
CONCERNS OF CITIZENS:
Bill
Blackmer of 3505 Maplegrove stepped to the podium and thanked the Trustees for
fixing his ditch/flooding problem. He
then talked about spraying for mosquitoes next spring. Virginia Macdonald explained she went to the
Health Department in September and was told since it was almost October and we
would soon be getting a freeze, there would not be any more spraying this
year. She said Todd Paulus told her that
as a whole they did not spray as much this year throughout
Terri Huckels of 8730 Easton stepped to the
podium and thanked
Nimishillen
Township
December 22, 2005 (cont.)
Terri Fidelholtz of 2828 Ravenna stepped to the podium and thanked Chief Peterson for the good job they did at a fire across the street from her. She said because of the new system that is in place now, the response time took less time than ever before.
At
this time, Clerk Carlene Harmon presented Virginia and Russ with a Certificate
of Appreciation. Everyone in attendance
gave them a big round of applause.
CONCERNS OF TRUSTEES: (Virginia K. Macdonald, Todd D. Bosley,
Russell L. Goffus)
Change
Organizational Meeting date: Russ Goffus reported that it was brought to his
attention that the new Board could not expend any monies until they had their
Organizational Meeting but said it was up to the new Board whether or not they
wanted to move it up.
The
Township Secretary said she talked to Prosecutor Sharon Miller and was told the
only thing stated anywhere is that new terms commence January 1st
and said she was not aware of any statue stating when the first meeting should
be but said she could see why some Townships might want to have the
Organizational Meeting early. Ms. Miller
said the Board could certainly do day-to-day business but could not expend any monies
but said the Clerk could make money decisions.
She said she sees no reason to have the meeting early but that it
certainly wouldn’t hurt.
Todd
Bosley questioned the cost to advertise.
Secretary, Sharon Shaub, said the Organizational Meeting had to be
advertised regardless of when it was and the cost to advertise is around
$25.00. Mr. Bosley said he would prefer
to keep the Organizational Meeting on January 12th, and Trustees
Elect, Lisa Shafer and Mike Lynch, (in the audience) said that was okay with
them.
Office
and Road Department closed at noon on Friday (12/23): Russ Goffus reminded
everyone that the offices and Road Department would be closed at noon on
Friday, Dec. 23rd, because Christmas Eve fell on Saturday. Todd Bosley questioned if the employees
should use vacation time or comp time.
Kevin Swartz said that’s what they did for the day after Thanksgiving
and the Board agreed all employees would have to take vacation time or comp
time for the ½ day off.
APPROVAL OF DECEMBER 8TH, 2005 MINUTES:
Russ
Goffus motioned to approve the Minutes for December 8th, 2005, as
written, seconded by Todd Bosley. Voting
went as follows: Russ Goffus, Yes; Todd Bosley, Yes and Virginia Macdonald,
Yes. Motion carried. Res#05-299
CONCERNS OF THE CLERK: (Carlene Harmon)
Transfers
Per Res#05-005: December
13, 2005: $100.00 from 01-A-26 Other Expenses to 1-B-04 Utilities, December
20, 2005: $600.00 from 10-A-06 Building to 10-A-14 Insurance; $2,600.00
from 10-A-06 Building & Equipment to 10-A-10 Repairs; $1,000.00 from
01-A-26 Other to 1-B-04 Utilities.
Declare
Equipment Obsolete:
Virginia Macdonald motioned to declare the Epson FX1050 Printer and Olympia
Typewriter obsolete – no value – per Ohio Revised Code 505.10, seconded by Russ
Goffus. Voting went as follows: Virginia
Macdonald, Yes; Russ Goffus, Yes and Todd Bosley, Yes. Motion carried. Res#05-300
Resolution
for Small Claims on Dwayne Newman for $75.00: Clerk Harmon explained if
the Board agrees to take this to Small Claims Court, all fees would be
waived. After discussion, the Board agreed
to give Mr. Newman another two weeks and have Carlene send him another
letter. No Resolution was made.
APPROVAL OF ALL PURCHASE ORDERS, FINANCIAL REPORT AND
PAY BILLS:
Virginia
Macdonald motioned to approve all Purchase Orders, the Financial Report and pay
bills in the amount of $16,273.46, seconded by Todd Bosley. Voting went as follows: Virginia Macdonald,
Yes; Todd Bosley, Yes and Russ Goffus, Yes.
Motion carried. Res#05-301
Nimishillen Township Board of Trustees
December 22, 2005 (cont.)
Before
adjourning, Todd Bosley wished Virginia and Russ the best of luck.
Virginia
and Russ thanked all the Township employees and said it’s been an honor and a
privilege to work with them and said it’s a great group. They also wished the new Board of Trustees
the best of luck and thanked everyone for their support. A big round of applause was received for
Virginia and Russ.
SIGN CHECKS AND ADJOURN:
Russ
Goffus motioned to sign checks and adjourn, seconded by Virginia
Macdonald. Voting went as follows: Russ Goffus, Yes; Virginia Macdonald, Yes and
Todd Bosley, Yes. Motion carried. Res#05-302
The
meeting adjourned at 7:45 p.m.
After
adjournment, the elected officials signed the papers for the Louisville High
School Government class students.
______________________________ __________________________________
ATTEST: CLERK/TREASURER
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TRUSTEES